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Creating Student-Specific Agreements

Student-specific agreements are generally made prior to the student enrolling at your academic institution. Sometimes, however, your course transfer equivalency rules do not satisfy a specific student's situation, or an advisor wants to make a unique transfer agreement with a student.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Student Agreements

STDNT_AGRMNT

select Records and Enrollment, then select Transfer Credit Evaluation, then select Student Agreements, then select Student Agreements

Describe specific student agreements, and enter the catalog organization and comments.

Student Agreement Courses

STDNT_AGRMNT_CRSE

select Records and Enrollment, then select Transfer Credit Evaluation, then select Student Agreements, then select Student Agreement Courses

Enter the external courses and equivalent internal courses of specific study agreements. These study agreement equivalency rules are separate from the course transfer equivalency rules that you might have created and attached to academic programs and plans.

Access the Student Agreements page (select Records and Enrollment, then select Transfer Credit Evaluation, then select Student Agreements, then select Student Agreements).

Image: Student Agreements page

This example illustrates the fields and controls on the Student Agreements page. You can find definitions for the fields and controls later on this page.

Student Agreements page

Field or Control

Definition
Catalog Org Type (catalog organization type)

The information in this field designates the table from which you will select a catalog organization for the external courses of the study agreement. Values are:

External: The system prompts you with external organizations in your system.

Internal: The system prompts you with academic institutions in your system.
Catalog Organization

Select the catalog organization for the external courses of this study agreement. The system prompts you with values based on your selection in the Catalog Org Type field. When you define course equivalencies for this study agreement on the Study Agreement Courses page, the system prompts you with courses based on the catalog organization that you select here.

You can use any external organization or internal academic institution as the catalog organization to define external courses for this study agreement. However, when you define an external course on the Study Agreement Courses page, the Catalog Org Type and Catalog Organization fields become unavailable.
Comment

Enter any comments that are relevant to this study agreement.
User ID

Displays the user identification code of the person who entered the study agreement into the system.

Access the Student Agreement Courses page (select Records and Enrollment, then select Transfer Credit Evaluation, then select Student Agreements, then select Student Agreement Courses).

Image: Student Agreement Courses page

This example illustrates the fields and controls on the Student Agreement Courses page. You can find definitions for the fields and controls later on this page.

Student Agreement Courses page

EXTERNAL COURSE

Enter the external course information for the study agreement in the EXTERNAL COURSE group box.

Field or Control

Definition
Subject

Select the subject of the course.

Course Nbr (course number)

Select the course number for the external course. If you are using an external organization for the catalog organization (as defined on the Study Agreements page), the system prompts you with courses that you have associated with the external organization on the School Course Classification page. If you are using an internal academic institution for the catalog organization, the system prompts you with courses that are defined for that academic institution in the Course Catalog component.
Units Taken

By default, the system displays the units of the external course according to the course definition. You can override this default value.

Ext Grd Scheme (external grading scheme)

Select the grading scheme from which you can select a valid grading basis for this external course.
Ext Grd Basis (external grading basis)

Select a grading basis to define all of the valid grades from which you can select a minimum grade for this external course.
Minimum Grade

Select a minimum grade that the student must receive in this external course for the course to fulfill the study agreement.

Note: On this page, the minimum grade that is needed is a letter grade, whereas in the Course Credit Transfer Rule component the minimum grade is entered as specific grade points. This is a feature intending that advisors who create student-specific agreements might not always be aware of the grading point scheme.

INTERNAL COURSE

Enter the internal course information for the study agreement in the INTERNAL COURSE group box.

Field or Control

Definition
Course ID

Select the internal course that is equivalent to the external course for this study agreement. The system prompts you to select a course from your academic institution's course catalog.
Offer Nbr (offering number)

By default, the system displays the offering number of the course that you selected according to the definition of the course in your academic institution's course catalog. You can override this default value.
Units Transferred

By default, the system displays the units of the course that you selected according to the definition of the course in your academic institution's course catalog. You can override this default value. These units represent the number of units that the student will receive for the internal course if the student fulfills the study agreement.
Grading Scheme

Select a grading scheme from which you can select a valid grading basis for this external course.
Grading Basis

Select a grading basis to define all of the valid grades from which you can select a grade for this internal course.

Grade

Select the grade that the student will receive for the internal course if the student fulfills the study agreement.