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Defining Provincial Codes

To set up provincial codes, use the Prov Approval Codes component (CAN_PROV_APPR_TBL), Prov Course Funding Codes component (CAN_PROV_FNDCRS), Prov Funding by Citizen component (CAN_PROV_CITZ), Prov Major Field of Study component (CAN_PROV_MAJOR), Prov Program Codes component (CAN_PROV_PROG), and the Prov Prog Funding Codes component (CAN_PROV_FUND).

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Prov Approval Codes (provincial approval codes)

CAN_PROV_APPR_TBL

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Approval Codes, then select Prov Approval Codes

PSIS: Populate this page if your institution reports this information to the Provincial Ministry. The Program and Plan Mapping tables prompt against the approval codes you define.

Prov Course Fund Code (provincial course funding code)

CAN_PROV_FNDCRS

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Course Funding Codes, then select Prov Course Fund Code

PSIS: Populate this page if your institution reports this information to the Provincial Ministry. The Cdn PSIS Course Data table prompts against the course funding codes you define.

Prov Citizenship Fund Class (provincial citizenship funding classification)

CAN_PROV_CITZ

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Funding by Citizen, then select Prov Citizenship Fund Class

PSIS: Populate this page if your institution reports this information to the Provincial Ministry. The PSIS Student Data table prompts against the classification funding codes you define.

Prov Major Code (provincial major code)

CAN_PROV_MAJOR

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Major Field of Study, then select Prov Major Code

PSIS: Populate this page if your institution reports this information to the Provincial Ministry. The program and plan mapping tables prompt against the major codes you define.

Prov Program Code (provincial program code)

CAN_PROV_PROG

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Program Codes, then select Prov Program Code

PSIS: Populate this page if your institution reports this information to the Provincial Ministry. The program and plan mapping tables prompt against the program codes you define.

Prov Prog Funding Code (provincial program funding code)

CAN_PROV_FUND

select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Prog Funding Codes, then select Prov Prog Funding code

PSIS: Populate this page if your institution reports this information to the Provincial Ministry. The program and plan mapping tables prompt against the province program funding code.

Access the Prov Approval Codes page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Approval Codes, then select Prov Approval Codes).

Field or Control

Definition
Province

The system populates the province field to the value defined for your business unit.
Approval Code

Enter the provincial code that defines whether the student is approved for funding in the program.
Description and Short Description

Enter the descriptions for the code.

Access the Prov Course Fund Code page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Course Funding Codes, then select Prov Course Fund Code).

Field or Control

Definition
Province

The system populates the province field by default to the value defined for your business unit.
Crse Fund Cd (course funding code)

Enter the provincial code that defines the course funding code.

Access the Prov Citizenship Fund Class page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Funding by Citizen, then select Prov Citizenship Fund Class).

Field or Control

Definition
Province

The system populates the province field by default to the value defined for your business unit.
Funding Class by Citz (funding classification by citizen)

Enter the provincial code that classifies the student for grant purposes.

Access the Prov Major Code page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Major Field of Study, then select Prov Major Code.).

Field or Control

Definition
Province

The system populates the province field by default to the value defined for your business unit.
Prov Major (province major)

Enter the provincial code that classifies students' major field of study.

Access the Prov Program Code page (select (Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Program Codes, then select Prov Program Code).

Field or Control

Definition
Province

The system populates the province field by default to the value defined for your business unit.
Prog Category (program category)

Enter the provincial code that defines the program category.

Access the Prov Prog Funding Code page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Prog Funding Codes, then select Prov Prog Funding code).

Field or Control

Definition
Province

The system populates the province field by default to the value defined for your business unit.
Prov Fund Cd (province funding code)

Enter the provincial code that classifies whether the student has been approved for funding in the program.

Access the Prov Special Initiative Code page (select Records and Enrollment, then select Government Reporting Canada, then select Definitions, then select Prov Special Initiative Code).

Field or Control

Definition
Province

The system populates the province field by default to the value defined for your business unit.
Special Init Cd (special initiative code page)

Enter the provincial special initiative code that associates with students in the program.