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Setting Up DIISRTE Reporting Codes

This section provides an overview of DIISRTE reporting codes and discusses how to:

To comply with the DIISRTE reporting requirements, you use special DIISRTE codes when reporting data. You map these codes to the codes used in the PeopleSoft Campus Solutions system. In most cases, you need to set up the DIISRTE codes only once. If DIISRTE codes change, you must change the setup to reflect those changes.

In some cases, the DIISRTE codes are delivered as translate values for fields. It is important that you do not change these translate values unless there is a change in the DIISRTE code.

Page Name

Definition Name

Navigation

Usage

Institution Code

SSR_INST_DEST

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Institution Code, then select Institution Code

Define Higher Education Provider (HEP) codes for DIISRTE reporting.

Country Code Table

SSR_CNTRY_TB2_DEST

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Country Code Table, then select Country Code Table

Use the Standard Australian Classification of Countries (SACC) to define country codes. This is required for DIISRTE reporting.

Country Table

SSR_CNTRY_TBL_DEST

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Country Table, then select Country Table

Map PeopleSoft country codes to DIISRTE country codes for DIISRTE reporting.

Language Code Table

SSR_LANG2_DEST

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Language Code Table, then select Language Code Table

Define language codes for DIISRTE element 348.

Language Table

SSR_LANG_DEST

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Language Table, then select Language Table

Map PeopleSoft language codes to DIISRTE language codes defined for element 348.

Unit Status Indicator

SSR_DEST_ELEM_355

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Unit Status Indicator, then select Unit Status Indicator

Define unit of study completion status codes for DIISRTE element 355.

Unit Status Mapping

SSR_MAP_355

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Unit Status Mapping

Map grades to unit of study completion status codes.

Citizen/Res Indicator

SSR_DEST_ELEM_358

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Citizen/Res Indicator, then select Citizen/Res Indicator

Define the DIISRTE Citizen/Res Indicator codes for element 358. The system includes these codes in the Student Help files.

Citizen/Resident Mapping

SSR_MAP_358

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Citizen/Resident Mapping, then select Citizen/Resident Mapping

Map citizenship status codes to DIISRTE citizen/resident codes for element 358. The system assigns the mapped citizenship status codes to the imported person data.

Reporting Setup

SSR_DEST_SETUP

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Reporting Setup, then select Reporting Setup

Allocate address usages for reporting address elements to DIISRTE and assign reporting years to the institution for DIISRTE submissions. This allows the system to track the submission number for half- year reporting.

Level of Education VET

SSR_DEST_ELEM_563

select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Level of Education VET, then select Level of Education VET

Define level of education codes.

Access the Institution Code page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Institution Code, then select Institution Code).

Image: Institution Code page

This example illustrates the fields and controls on the Institution Code page. You can find definitions for the fields and controls later on this page.

Institution Code page

These codes are provided by DIISRTE. Set up codes for all your institutions, and for institutions from which you receive transfer students.

Field or Control

Definition
Credit Basis

Enter the value to be reported for DIISRTE Element 561 Credit-Basis, if the institution code is assigned to manual course credits processed for a student.

This field appears only if the DEST, HECS, Centrelink, TAC check box is selected on the SA Features page.
Provider Type VET

Enter the value to be reported for DIISRTE Element 564 Provider Type, if the institution code is assigned to manual course credits processed for a student.

This field is optional. If the institution does not offer VET related study, you do not have to enter a value.

This field appears only if the DEST, HECS, Centrelink, TAC check box is selected on the SA Features page.

Access the Country Code Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Country Code Table, then select Country Code Table).

Setting up the country codes for DIISRTE reporting requires that you enter the DIISRTE country codes into your system, then map each DIISRTE country code to the appropriate country code defined in the system. Map country codes to DIISRTE country codes on the Country Table page.

Access the Country Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Country Table, then select Country Table).

Image: Country Table page

This example illustrates the fields and controls on the Country Table page. You can find definitions for the fields and controls later on this page.

Country Table page

Note: Set up DIISRTE country code values on the Country Code Table page.

Field or Control

Definition
Country

Select a PeopleSoft defined country code.
DEST Country Code

Enter the equivalent DIISRTE defined country code.

Access the Language Code Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Language Code Table, then select Language Code Table).

Setting up the language codes for DIISRTE reporting requires that you enter the DIISRTE language codes into your system, then map each DIISRTE language code with the appropriate language code in the system. Map language codes to DIISRTE language codes on the Language Table page.

Access the Language Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Language Table, then select Language Table).

Image: Language Table page

This example illustrates the fields and controls on the Language Table page. You can find definitions for the fields and controls later on this page.

Language Table page

Note: Set up DIISRTE language code values on the Language Code Table page.

Field or Control

Definition
Language Code (on left.)

Select a PeopleSoft defined language code.
Language Code (on right.)

Enter the equivalent DIISRTE language code.

Access the Citizen/Res Indicator page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Citizen/Res Indicator, then select Citizen/Res Indicator).

DIISRTE citizenship and residency codes are provided by DIISRTE. Map citizenship codes to DIISRTE citizen/resident codes on the Citizen/Resident Mapping page.

Access the Citizen/Resident Mapping page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Citizen/Resident Mapping, then select Citizen/Resident Mapping).

Image: Citizen/Resident Mapping page

This example illustrates the fields and controls on the Citizen/Resident Mapping page. You can find definitions for the fields and controls later on this page.

Citizen/Resident Mapping page

Note: Set up DIISRTE citizenship and resident code values on the Citizen/Res Indicator page.

Field or Control

Definition
Citizenship Status

Select a PeopleSoft defined citizenship status code.
Citizen/Resident Code

Enter the equivalent DIISRTE citizen/resident code.

Access the Reporting Setup page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Reporting Setup, then select Reporting Setup).

Note: For each new collection year, you must access this page and enter a new reference year row.

Image: Reporting Setup page

This example illustrates the fields and controls on the Reporting Setup page. You can find definitions for the fields and controls later on this page.

Reporting Setup page

Field or Control

Definition
University Code

Enter your institution's DIISRTE university code.

This code is used in the file name for your submissions.
ID

Enter the ID for your institution's DIISRTE contact.

Note: Make sure this individual has a BUSN and FAX phone number entered in his or her contact record. The individual's name, phone, and fax numbers are reported on the Due file (DU) in the second registration identity record in elements 424 (contact name), 425 (contact telephone), and 426 (contact facsimile number).

Address Usages

Field or Control

Definition
Postal Address

Select a value to determine the data for address elements 406, 407, 409, 466, 467, 468, 728.

DIISRTE AO, DU, RD and CS Extracts report one or more of these elements.
Permanent Address

Select a value to determine the data for address elements 320, 410, 411, 413, 469, 470 and 471.

DIISRTE AO, EN, DU and RD Extracts report one or more of these elements.
Term Address

Select a value to determine the data for address element 319.

DIISRTE EN Extract reports this element.

DIISRTE Reference Year

Field or Control

Definition
Reference year

Enter the collection year.
First Half Year and Second Half Year

Enrollment Submission Nbr, Scholarships Submission Nbr,SA–HELP Submission Nbr, and OS – Help Submission Nbr indicate the number of times the institution has submitted the enrollments, scholarship, SA-HELP, and OS-HELP records to DIISRTE.

The Past Course Completion Nbr indicates how many files have been submitted to DIISRTE for the reference year. The system increments this number each time the DIISRTE Submission Processing Extract runs for past course completions.

Note: The Past Course Completion Nbr field appears as a First Half Year submission only.

The DIISRTE Submission process, which stamps records as submitted, increments these numbers by one each time that it runs.

The submission numbers are used to generate file extensions for the DIISRTE reports (for example, HX4888EN.A11). The first digit of the .A11 extension is the half year, so this will be one or two. The second digit is the submission number, which can go from one to nine as multiple submissions are made during the half year period.

Access the Level of Education VET page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrollment Reporting Codes, then select AUS Regulatory Report Setup, then select Level of Education VET, then select Level of Education VET).

Image: Level of Education VET page

This example illustrates the fields and controls on the Level of Education VET page. You can find definitions for the fields and controls later on this page.

Level of Education VET (Vocational Education and Training) page

Use this page to enter values for DEST Element 563 – Level of Education for Prior VET Study.

These values are then available in the Level of Education field on the Transfer Course Entry page, if the school type assigned to the credit has a DEST Credit Basis of 0200 Credit Offered for Prior VET Study.