Setting Up the Activity Registry

Identify the course ID of the course control record.

Identify the course offer number of the course control record.

This field appears in Add mode. If the course has multiple offerings but all offering have the same content item requirements then this check box will associate the Registry ID to all offerings. However, if the content item requirements will differ among the course offerings, clear this flag and create unique Activity Registry IDs for each course offering.

(Optional) Identify the course topic of the course control record. If a topic exists at the class section level but no Topic ID is entered here, the registry will be applicable to all sections regardless of topic. However if content item requirements will differ among a course topic course, then create unique Activity Registry IDs for each course topic.

This check box is set to Yes by default when it is set to Yes on the CRSE_CATALOG_OFFER page of the Course Catalog. Exam-only courses (EOCs) are those for which no class sections are scheduled and no student class enrollment occurs; the student receives credit for the course only by sitting and successfully completing the course exam. When this flag is set to Yes, the Component content type will not be available on the Registry Details page.

These two display-only fields indicate the sequential number of the content type and its description.

This check box indicates whether the content type was set up to allow updates in the Activity Manger. This setup occurs on the Activity Definition page.

If the content type was set up to allow structural updates for a specific activity registry, this check box appears. Select the check box to enable users to change a content value only from Yes to No.

These two display-only fields indicate the sequential number of the content type and its description.

This check box indicates whether the content type was set up to allow updates in the Activity Management WorkCenter. This setup occurs on the Activity Definition page.

If the content type was set up to allow structural updates for a specific activity registry, this check box appears. Select the check box to enable users to change a content value only from Yes to No.

Select this link to access the Inclusion Options secondary page where you can review or override the inclusion settings that were defined in the Activity Definition. In the Activity Management WorkCenter, faculty and exam staff users are only able to edit those inclusions set to Yes. Select the check box to enable users to change a content value only from Yes to No.

The Content Item Step numbers the content item ID. When you create a content item in the Activity Registry the system assigns a content item ID (prefix + step number sequence). A value of 0010 indicates that content item ID numbers will be sequenced by 10. You can change this value from the creation of one content item ID to the next.

This field records the last content item ID generated. It can be altered if there is a need to insert a new row into the content structure.

To insert a new row, go to the row where the insert should be placed, and change the last sequence number to that content item ID. Then alter the content item step with the sequence number of the new row and then add the new row.

For example, two rows are created: ITX-000010 and ITX-000020. You then need to insert a row between these two content items. On the ITX-000010 row, change the Last Sequence Number to 000000010 and change the Content Item Step to 0005. Then insert a new row. The system assigns the new row as ITX-000015. Next, select the Reset button to reset the Last Sequence Number back to the highest assigned: 000000020.

Select this button to reset the Last Sequence Number to the highest number assigned in this Activity Registry ID.

The system assigns this ID based on the Content Item Prefix and the Content Item Step. You can override this number or manually assign it.

The system populates this field when inserting child or sibling items with the parent content item ID of that particular content item ID. You can override this number or manually assign it.

Click the icons to copy and paste detail from one content item to another. First select the copy icon, then select the Insert a Row icon, and then select the paste icon. Then, you can adjust different values on the new row.

The values in this field are concatenated from the Content Type and Description fields on the Activity Definition page. On the Activity Definition page, the Content Types must be Active to appear here. The root content type (Course for the Coursework definition) automatically defaults in add mode. You cannot delete this row. At the Course level, only children content items can be inserted. At all other levels, the Insert Sibling check box appears.

Under the root level, you can add children and sibling content items. The children and sibling options available are dependent on the Item Order, the Child Item flag, and the Self-Reference Allowed flag defined on the Activity Definition page. Children and sibling items can only be added if the Item Order is </= to the current content type and the child item and self-reference allowed settings are appropriate. The exception to this is the 9000-Condition type, which can be placed into the content tree based upon the defined parent and child types defined in the Activity Definition.

If a course was identified as an EOC, the 2000-Component value will be disabled.

The system displays this description in the content tree and in self-service user interfaces.

Enter a short description of the coursework item.

Select this check box to allow insertion of a child item to this content item ID. The Parent Item ID carries forward to the new row.

Select this check box to allow insertion of a sibling item to this content item ID. The Parent Item ID carries forward to the new row. This field is hidden when the content type is Course.

This flag indicates whether the current content item ID is the content root. This check box is selected when the content type is Course.

Click this link to access the Content Notes page where you can select a content message ID or enter free form text. Information entered here pertains to the specific content item ID.

Result scales that were defined on the Result Scale setup page appear here. This field value is required for the root content item and is inherited by all the children of the root. However, it can be overridden at any level.

Users can predefine this value using the Activity Management Default setup on the Academic Institution.

The Result scale for all content items, except the root, is inherited from its parent. Select this check box to allow users to change the Result Scale.

Indicate what weighting is given to this content item in the calculation of its parent result. Percentages can be represented using less than whole numbers.

Select this check box to indicate that the item is required to have a result and it will be used in a calculation. Clear this check box if the content item will be used for display purposes only.

Enter the minimum passing mark and/or the minimum passing grade for the specific content item.

Users can predefine these values using the Activity Management Default setup on the Academic Institution.

Indicate which service impact will disallow the view of results in student self service. This field value will be inherited by all the children of the content item against which it is set. However, you can override it at any level.

Users can predefine this value using the Activity Management Default set up on the Academic Institution component.

Enter the estimated hours and minutes that a student will need to allocate to complete this content item. This field is informational for students and is not used in any calculation.

This link appears when a Common Attribute has been added to a content type entity on the Common Attribute Record Context page.

See Associating a Common Attribute to a Record

Select this check box to indicate that the content item details are available for display in self service. This flag must also be selected on parent items for the content item to appear. This field is selected by default.

Select this check box to indicate that a mark average across all students should be calculated for this content item.

Select this check box to indicate that student ranks should be calculated for this content item.

Select this check box to indicate that this content item is required to be passed to achieve an overall passed result for the course.

When the system performs the primary course calculation, it will analyze this setting. For those items where this field is selected, the system will review the corresponding result scale. For the mandatory pass processing to run, the result scale must use the Outcome field (it identifies a failed result) and must have the Mandatory Fail flag set. If these two items do not exist on the associated Result Scale, the system will not apply the mandatory pass processing.

Select this check box to indicate that this content item requires anonymous grading. (future)

Select this check box to indicate that standardized units should be assessed when the student achieves a passing mark for this content item.

This field appears when the Calculate Standardized Units check box is selected. Enter any standardized units for this content item. For example, this field can be used to store European Credit Transfer and Accumulation System (ECTS) units.

A course serves as the root of a coursework content tree. It is the only required content type that must be used in the content structure. The extension record for the course content type populates the course control record that appears on the Registry Header page of the activity registry.

When the Content Type is Component, the Component Options group box appears.

In the Course Component field, the system displays components that are specific to the course that was defined as the Course Control Record.

The component used in Activity Management is SSR_COMPONENT; the same field is used in the course catalog structure. The valid values that appear are from the Course Control Record defined on the Activity Header page.

Component results will be calculated from their children, but can be overridden. Component results will also be used to calculate their parents' result (course).

Components are not required to be built into the coursework structure. When creating a content structure, consider the following when determining if a component should be added to the structure:

• Add component(s) if a result is required for that component.

• Add component(s) if there is a need for the content structure to match the course catalog structure.

• Add component(s) if there is a need to display components to students in self service.

When the Content Type is Category, the Category Options group box appears.

In the Content Category field, the system displays categories that were defined on the Content Category setup page.

A category is an optional level that can be added to the content structure to assist with grouping for display and/or calculation purposes. When calculated, category results are computed from their children, but can be overridden. Category results will also be used to calculate their parents' result (component or course).

When the Content Type is Exam, the Exam Options group box appears.

In the Exam Type field, the system displays types that were defined on the Exam Type setup page. In addition, set the Exam Duration (in hours and minutes).

This content type should be used for any examination that requires its own rules and attributes, will be scheduled outside of a class construct, and has special enrollment considerations. Do not use exams for class section-specific tests (in class or a final that is section specific); define these as assessment items. An exam can have a child item of itself if it makes sense for an institution to create an exam in a hierarchical structure. Examination results are entered manually and will be used to calculate their parents' result (exam, category, component, or course).

There is no delivered extension record for the content type Attendance.

Enter an Attendance content type into the content tree when your institution wants to store an attendance result and use it in a calculation for a parent result; however, there is no specific extension record for this content type. The attendance details will be captured as part of the Attendance inclusion record.

Users can track attendance without inserting the Attendance content type. You can select the attendance content inclusion for the other content types and record a result; however the system will not use this result in the primary course calculation. To use an attendance result in the primary course calculation, you must insert the Attendance content type into the content tree.

Users can predefine these values using the Activity Management Default setup on the Academic Institution component.

When the Content Type is Assessment Item, the Assessment Item Options group box appears.

Select the Extra Credit check box if the given assignment is undertaken for extra credit. The extra credit assignment can be added to all or individual students in the IAM. The system adds the points attained to the calculation for the overall category, component, or course result as applicable.

Select the Question check box if the given assessment item is being created as part of an exam and you want to identify it as a question on the exam.

An assessment item can have a child item of itself if it makes sense for an institution to create assessment items in a hierarchical structure. Assessment item results are entered manually and will be used to calculate their parents' result (assessment item, attendance, exam, category, component, or course).

When the Content Type is Condition, the Condition Options group box appears.

Use a condition to inject an option for students. When you use a condition you indicate how many of the following child items a student must select and complete. The system applies the label Select nbr to the condition in the content tree. The child items of the condition will have the Or condition inserted into the content tree. Conditions can be used to create varying And/Or scenarios. Below are a number of examples.

Example 1: AND/OR/AND

Each student must complete either HW1 AND HW2 OR Oral Presentation 1 AND Oral Presentation 2. A condition (Options – Select 1) is created as the parent of two categories (Option 1 – Homework and Option 2 – Oral Reports). Each category has two assessment items.

Example 2: Option within an option

Each student must complete either Option 1 (HW1 and HW2) OR Option 2 (either Report 1 OR Report 2). A condition is created as a parent to a category (Option 1 – Homework) and a condition (Option 2 – Report).

Example 3: OR/AND/OR

Each student must complete a homework assignment from both Option 1 and Option 2. A condition is created for each selection. Thus, it reads HW1 OR HW2 AND HW3 OR HW4.

Select this check box to indicate that this content item is required. When a content item is required the system automatically assigns it to a student when the student enrolls in the class or the EOC. When an item is not marked as mandatory it is considered optional. Optional items can be placed in a condition that will allow a student to choose between several options. This field is selected by default.

Select this check box to indicate that this content item is required by the institution and cannot be deleted by a faculty or administrative user.

Select this check box to indicate that for a student this content item can be overridden or substituted with a different content item.

Select this check box to indicate that a specific topic approval is required for this content item. For instance, a research project topic may require approval before students can begin the project.

Select this check box to indicate that this content item mark will be used to calculate a midterm result.

During the calculation process, if no mark has been entered for an assigned content item, and if applicable, the Late Content Penalty Rule has expired, the system uses the value selected here to determine how to calculate the content item. Valid values are:

• Blank Mark - Include

  • Calculate the item mark as zero (0) or

  • Enter a Minimum Mark Value to calculate for a missing content item mark

• Blank Mark – Exclude: the content item (if blank) is excluded from the calculation.

You can also use this feature to eliminate a result from a calculation.

• Below Threshold – Exclude: exclude a mark from calculation.

• The content item mark is excluded from the calculation if the mark is less than or equal to the Insufficient Mark Threshold.

This field appears when the Blank Mark – Include value is selected as the Mark Option.

This indicates that even though there is no mark entered for the content item, this value will be used in calculation. If this field is left blank, a zero is used in the calculation.

This field displays when the Below Threshold – Exclude is selected as the Mark Option.

This indicates that the content item will be excluded from the calculation when it is less than or equal to the mark indicated here.

Define the requirement for attendance as a Number of Classes Attended, Percentage of Classes Attended, or Number of Allowed Absences.

This field appears when the Track Using field is set to Number of Classes Attended or Percentage of Classes Attended. Indicate the number or percentage of classes that a student must meet to pass the attendance requirement.

This field appears when the Track Using field is set to Number of Allowed Absences. Indicate the number of absences allowed.

This check box appears when the attendance tracking inclusion is being used with a non-Attendance content type. The field should be selected if you will track an attendance result (it cannot be calculated) for any content item except Attendance.

Select the method to apply late penalties. Valid values include:

Capped – students can earn no higher than the specified value;

Daily – students will have points deducted for each day the item is late

Fixed – students will automatically earn this mark

One Time – students will have this value deducted

Weekly – students will have points deducted for each week the item is late.

No Penalty is the delivered default.

This field appears when you select a Penalty Type of Daily, One Time, or Weekly. When you select Daily or Weekly, the Penalty Max field also appears.

This field appears when you select a Penalty Type of Capped or Fixed. The system will enter this value for the student when the item is submitted late.

This field appears when you select a Penalty Type of Daily or Weekly. Enter the maximum number of points that an assessment item can be penalized.

Select this check box if, at some point, the mark should be marked as zero.

Then, enter the number of days that will pass before the assessment item turns to zero.

Select which trigger date option to use to determine the landmark dates. The choices are to use the Term Start Date, the Session Start Date, or the Class Start Date.

Enter the number of days from the Date Trigger when this content item can be started.

Enter the number of days from the Date Trigger when this content item is due. The system will dispense late penalties against this content item beginning one day after this date unless an extended due date exists for an individual student.

Enter the number of days from the Date Trigger when this content item will be graded.

Click this link to access the Review Content Item Dates page where you can view estimated dates for a given term, session, or class start date.

Select this check box to indicate that this content type is allowed to be reassessed. When selected, the Supplemental Resit field, the Resit Period Option, and the Attempt Limit sections are displayed.

Select this check box to indicate if this content item is to be used as a supplemental resit content item. This content item will only be used when a student must be reassessed. For instance, initially students may be assessed on a particular assessment item. Students who fail this assessment item, however, may be given an opportunity to be reassessed, but not on the same assessment item. This secondary item should be noted as a supplemental resit. After indicating this item is a supplemental resit, it must be added as a Supplemental Resit Item on the initial content item.

If several items can be used as a supplemental resit to an original attempt, the supplemental items should be created as children of a category or a condition and the Supplemental Resit flag should be placed at the category or condition level. Use a category if multiple supplemental items are to be used for reassessment (creates AND connectors). Use a condition if students have a choice of the supplemental items to be used for reassessment (creates OR connectors).

Indicate how to calculate a Resit in relation to the previous mark:

• Average All Marks – calculate the average mark across all attempts.

• Highest Mark – count the highest mark among all previous attempts.

• Most Recent Mark – count the most recent mark among all previous marks.

This field is available when the Resits Allowed check box is selected. It should be used when the current content item is to be reassessed with a supplemental content item. The content item to be used as the supplemental item must already be created in the hierarchy and selected as a supplemental resit.

This grid is available when the Resits Allowed check box is selected. When the resit item is an exam, users will define how to assign the academic period for the resit exam. Values include Next Exam Period, Next Regular Resit Period, and Next Resit Exam Period. The Regular and Resit Period types are defined on the Academic Period Table.

Select to indicate that student can refuse the assigned exam period.

For future use.

Select the time periods against which reassessment limits will be applied. This field works in conjunction with the Allowed Attempts field. Delivered time periods are: Academic Year, Academic Career, and Academic Program.

Enter the number of allowed attempts for the activity for the period selected.

This value is for total attempts of the activity, including the original. If an activity can be reassessed just once, the value entered should be 2 for the original attempt and the resit attempt.

Select this check box to indicate that an exam section should be scheduled in the Section Manager.

Indicate the number of exam sections to schedule in the Section Manager. Users will not insert the Exam Section content type into the Activity Registry. By selecting the Schedule Activity check box and indicating the number of exams to schedule for the exam, the system automatically inserts the exam section row(s) into the content tree at the section level. The sections will appear initially in the Activity Generator.

This field appears when the Number of Sections to Schedule is two or more. The connector type allows users to indicate whether students should be assigned to each of the scheduled exam sections (And) or if the students need to choose between multiple sections (Or). The system will insert Or connectors into the content tree in the Activity Generator when the exam sections are inserted.

Select this check box to indicate that this particular exam level will not have a mark entered directly against it, but will have a calculated result based upon the calculation of child items.

Select this check box to indicate that a student must confirm his/her attendance in the assigned exam section.

Select to indicate you will find an alternate solution for scheduling exams.

Click this link to access the Staff Instructions page where you can add staff instruction content messages.

Select an examination staff type. Staff Types are delivered as translate values. Delivered values include: Chief Examiner, Examiner, Invigilator, and Proctor. Additional staff types can be added to the translate field SSR_CW_EX_STF_TYPE.

Enter the number required for each staff type. You can enter a flat number, or use the field in conjunction with the Student/Staff Ratio field by indicating the number of staff in this field per the number of students identified in the Student/Staff Ratio field.

Use with the Minimum Required field to establish a staff (minimum required)-to-student ratio. For example, there could be requirement that two proctors are required for every 30 students.

Indicate devices that may be required for a course, could be used during an examination, or are needed to complete an assessment item. The devices are setup on the Content Devices page.

Select this check box to indicate whether students are required to have this device type for a content item. Otherwise, this device type is considered acceptable, but optional.

Indicate which documents or identification a student is required to show for entrance into the examination.

Select this check box to indicate if the form of ID is required for entrance into the examination. Otherwise, this form of ID is considered acceptable, but optional.

Select the trigger date to use to determine the landmark dates.

Enter a class start date.