3. Agency Branch Pre-EOD Operations

One of the main tasks carried out by the batch operator users at an Agency Branch is performing the Pre End of Day Pre (EOD) and Beginning of Day (BOD) activities. These activities perform important functions in the system, and prepare it for the next business day. The system cannot logically close operations at the end of a working day or begin operations on the next business day if the End of Day and Beginning of Day processes are not performed.

Typically, only the batch operator users or groups that are authorized to perform the End of Day activities in the Agency Branch component. No other user or group will have access to this function. The agency branch only performs the Pre EOD component of the EOD activities. The actual EOD operations are pursued at the Fund Manager level.

This chapter contains the following sections:

3.1 System Status

The status of the Oracle FLEXCUBE Investor Servicing system changes during the course of each business day. At any point during the day, the system may be in one of three possible states:

The normal sequence of operations during a business day would result in changes of state as explained below:

Start of a business day

At the start of a business day, the system is online (status ‘O’), and both the Fund Manager and the Agency Branch are open for the acceptance of unit holder transactions and other operations.

Course of a business day

During the course of a business day, the system is still online (status ‘O’), and both the Fund Manager and the Agency Branch are still open for the acceptance of unit holder transactions and other operations.

Agency Branch Pre-EOD

When the Pre-End of Day processes are performed at the Agency Branch, the system is still online (status ‘O’), and both the Fund Manager and the Agency Branch are still open for the acceptance of unit holder transactions and other operations. The pre-EOD checks applicable for the branch alone are performed by the system during this phase.

Fund Manager Pre-EOD

When the Pre-End of Day process is performed for the Fund Manager component, the system is online (status ‘O’) till the successful completion of the pre-EOD. During this phase, the Agency Branch is signed off, and only allows inquiries and report printing activities, whereas the Fund Manager is still open for the acceptance of unit holder transactions and other operations. The pre-EOD checks for the Fund Manager are performed at this time.

Upon successful completion of Pre-EOD, the system status changes to ‘B’ (indicating that Pre-EOD is successfully completed).

Fund Manager EOD

When the End of Day process is performed for the Fund Manager component, the system status is ‘B’ (indicating that Pre-EOD is successfully completed) till the successful completion of the EOD. During this phase, the Agency Branch is signed off, and only allows inquiries and report printing activities. The Fund Manager also allows only report printing during this phase, and it is not open for the acceptance of unit holder transactions and other operations.

Upon successful completion of EOD, the system status changes to ‘E’ (indicating that EOD is successfully completed).

Fund Manager BOD

When the Beginning of Day process is started at the Fund Manager component, the system status is ‘E’ (indicating that EOD is successfully completed). The system date is changed to the next business day during this time.

Upon successful completion of EOD, the system status changes to ‘O’ (indicating that both the Agency Branch and Fund Manager are now online and open for unit holder transactions and other operations).

3.2 Checks before EOD Execution

This section contains the following topics:

3.2.1 Invoking the Unitholder Deal Summary Screen

To view the pending operations that you must perform before you execute the End of Day process at the Agency Branch, use the ‘Pre End of Day Check – Pre EOD – AGY’ screen.

You can invoke this screen option by typing ‘UTDPRECH’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

 

You must complete all the pending operations that are displayed here before you execute the End of Day process at the Fund Manager module.

The screen is divided into two frames. The top frame displays all the activities and the descriptions. The lower frame displays details of the pending activities that need to be completed before the End of Day processes can be executed.

For unauthorized transactions displayed in the lower frame, you can click on the Transaction Number hyperlink to view the details of the transaction in View Mode.

Serial No

This number indicates a particular activity. No two activities can have the same serial numbers.

Description

This is a description of the activity.

Mandatory

Indicates whether the activity is Mandatory or optional

Record Count

Indicates whether any activity is pending.

If all the Mandatory activities are completed and the record counts are zero, the branch can be signed off.

Note

There would be a PRE-EOD check to look into Unit Holders having default bank accounts whose status is ‘Failed’. This would be an Optional check.

3.3 Upload Summary

This section contains the following topics:

3.3.1 Invoking the Upload Status Summary Screen

You can view upload summary details using ‘Upload Status Summary’ screen. You can invoke this screen by typing ‘UTSUPSTA’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The ‘Upload Status Summary’ screen is displayed.

 

You can perform the following operations in the Upload Status Summary screen:

3.3.2 Retrieving a Upload Transaction in Upload Status Summary Screens

Note

You can also retrieve the individual transaction detail from the detail screen by doing query in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operation by selecting from the Action list.

You can also search the record by using combination of % and alphanumeric value.

Example

You can search the record for unit holder ID by using the combination of % and alphanumeric value as follows:-

3.3.3 Editing Upload Status Transaction

You can modify the details of transaction that you have already entered into the system, provided it has not been subsequently authorized. You can perform this operation as follows:

3.3.4 Viewing Upload Status Transaction

To upload a transaction that you have previously entered, you must retrieve the same in the Upload Status Summary screen, as follows:

3.3.5 Deleting Upload Status Transaction

You can delete only unauthorized transactions in the system.

To delete an upload status transaction that you have previously entered, you must retrieve the same in the Upload Status Summary screen, as follows:

3.3.6 Authorizing Upload Status Transactions

An unauthorized transaction record must be authorized in the system for it to be processed. To authorize a record:

When the checker authorizes a transaction, details of validations, if any, that were overridden by the maker of the transaction during the Save operation, are displayed. If any of these overrides results in an error, the checker must reject the transaction.

3.3.7 Amending Upload Status Transactions

Authorization of amended transactions can only be done from Fund Manager Module and Agency branch Module.

3.3.8 Authorizing Amended Upload Status Transactions

An amended transactions record must be authorized for the amendment to be made effective in the system. The authorization of amended records can only be done from Fund Manager Module and Agency branch Module.

The process of authorization is subsequently the same as that for normal transactions.