You can create as many folders as you need to store and organize your content. Creating a logical folder structure makes it easier to locate documents when building an outline. It is best to start with a simple organization for your documents. If you later decide to change your folder structure, you can move folders and the documents in them to other folders. 

When creating a folder, you can insert it at the root of the Library or nest it as a subfolder in another folder. In a folder hierarchy, there are parent folders and child folders. The folder currently selected in the Folders pane is the parent folder and the default location for new a folder. New folders created as subfolders of a parent are called child folders. Therefore, if you want to create a folder at the root level, you must select the / at the highest level of the Library.

The following restrictions apply when creating folders:

• A parent folder cannot contain two subfolders with the same name.
   
• A folder name cannot be blank.
   
• A folder name cannot contain special reserved characters.

Long document names are supported for folders, but folder names are limited to 256 characters.

 Multi-user Considerations

• You can create, rename, move, copy, or delete a folder when you are working online or offline. The Developer follows specified rules to resolve folder conflicts (see Manage Folder Conflicts, Refresh the Library or Outline Editor). When working offline, you can only delete folders that are empty or contain new documents that have never been checked in.
   
  You do not have to check in or check out a folder. As you create new folders, they are created automatically on the server during synchronization or when you check in a document saved to that folder. In a multi-user environment, the team leader should create the folder structure before authors start creating content.

To create a new folder in the Library:

1. From the Library, select the folder in which you want to create a subfolder, or select the root node / of the Library to create a new folder under the root node.
    
2. On the File menu, point to New and choose Folder.
    
   You can also right-click the folder and choose New Folder.
    
3. Type a name for the folder (up to 256 characters).
    
4. Click OK.

Table of Contents  Back