35 Work with Address Batches

You work with address batches to make additions, corrections, or deletions to existing address batches.

This chapter contains these topics:

• Section 35.1, "Adding Address Records to Batches,"

• Section 35.2, "Revising Batch Address Records."

Before You Begin

• Convert the address information in the Address Book Batch Input file (F0101Z1)

Figure 35-1 Address Book Maintenance screen

Description of "Figure 35-1 Address Book Maintenance screen"

What You Should Know About

Topic	Description
Processed addresses	The system highlights processed addresses on Batch Address Revisions.

35.1 Adding Address Records to Batches

Navigation

From Address Book (G01), enter 27

From A/B Advanced and Technical Operations (G0131), choose Batch Address Processing

From Batch Address Processing (G01313), choose Batch Address Revisions

You can add new data to an existing address batch.

Adding address batch information consists of:

• Adding a general address record to a batch

• Adding a customer master record to a batch

• Adding a supplier master record to a batch

• Adding Who's Who contacts to a general address record

• Adding phone numbers to a general address record

35.1.1 What You Should Know About

Topic	Description
Processed address book records	Once address book records have been processed, changes and deletions must be done on Address Book Revisions.
Address batch information for the customer master and supplier master	Processed address batch information is stored in the Address Book Master (F0101), Customer Master (F0301), and Supplier Master (F0401) files.

To add a general address record to a batch

On Batch Address Revisions

1. To uniquely identify a batch, complete the following key fields:

   • User ID

   • Batch Number

   • Transaction

2. Complete the following transaction information fields:

   • Address Number (optional)

   • Alpha Name

   • Mailing Name

   • Search Type

   • State

   • Country

3. Complete any of the additional information fields. Use the appropriate function to access phone numbers (F12) or Who's Who contacts (F5).

To add a customer master record to a batch

On Batch Address Revisions

1. To uniquely identify a batch, complete the following key fields:

   • User ID

   • Batch Number

   • Transaction

2. Complete the following transaction information fields:

   • Address Number

   • Alpha Name

   • Mailing Name

   • Search Type

   • Receivables

3. Use the Accounts Receivable function (F10), if necessary.

4. Complete any of the receivables information fields.

5. Press Enter.

To add a supplier master record to a batch

On Batch Address Revisions

1. To uniquely identify a batch, complete the following key fields:

   • User ID

   • Batch Number

   • Transaction

2. Complete the following transaction information fields:

   • Address Number

   • Alpha Name

   • Mailing Name

   • Search Type

   • Payables

3. Choose the Accounts Payable function (F9), if necessary.

4. Complete any of the payables information fields.

5. Press Enter.

Field	Explanation
Address Number	A number that identifies an entry in the Address Book system. Use this number to identify employees, applicants, participants, customers, suppliers, tenants, and any other Address Book members. Form-specific information Before uploading your address batches, you might want to assign an address number to correspond with the number from a prior system. If you do not pre-assign a number, the system assigns one through Next Numbers.
Name - Alpha	The text that names or describes an address. This 40-character alphabetic field appears on a number of forms and reports. You can enter dashes, commas, and other special characters, but the system cannot search on them when you use this field to search for a name.
Mail Nm	The company or person to whom billing or correspondence is addressed.
Search Type	A user defined code (01/ST) that identifies the kind of address book record you want the system to select when you search for a name or message. For example: E – Employees X – Ex-employees V – Suppliers C – Customers P – Prospects M – Mail distribution lists

35.2 Revising Batch Address Records

Navigation

From Address Book (G01), enter 27

From A/B Advanced and Technical Operations (G0131), choose Batch Address Processing

From Batch Address Processing (G01313), choose Batch Address Revisions

Before you process a batch of addresses, you might need to revise them. When you revise address batches, these screens hold the following information:

Screen	Description
Batch Address Revisions: Batch control	Identifies the transaction on the batch. The combination of user ID, batch number, and transaction number identify the batch in the Address Book Batch Input file. The system identifies any transaction with the same combination of data as one transaction.
Batch Address Revisions: Transaction	Uses transaction information to create JD Edwards World records in the Address Book Master file (F0101).
Address Book Accounts Payable (F9)	Uses accounts payable information to create JD Edwards World records in the Supplier Master file (F0401).
Address Book Accounts Receivable (F10)	Uses accounts receivable information to create JD Edwards World records in the Customer Master file (F0301).
Who's Who (F5)	Uses contact information to create JD Edwards World records in the Who's Who file (F0111). You may enter multiple contacts per address record.
Additional Phone Numbers (F12)	Uses phone number information to create JD Edwards World records in the Contact Phone Numbers file (F0115). You may enter multiple phone numbers per address record.

To revise address batches

On Batch Address Revisions

1. Change the transaction information, if necessary.

2. Toggle to the Accounts Payable or Accounts Receivable format, if necessary.

3. Change the payables or receivables information.

4. Use the Change action.

35.2.1 What You Should Know About

Topic	Description
Deleting address batch information	You can delete address batch information by deleting the transaction information.