You work with address batches to make additions, corrections, or deletions to existing address batches.
This chapter contains these topics:
Convert the address information in the Address Book Batch Input file (F0101Z1)
Figure 35-1 Address Book Maintenance screen
Topic | Description |
---|---|
Processed addresses | The system highlights processed addresses on Batch Address Revisions. |
From Address Book (G01), enter 27
From A/B Advanced and Technical Operations (G0131), choose Batch Address Processing
From Batch Address Processing (G01313), choose Batch Address Revisions
You can add new data to an existing address batch.
Adding address batch information consists of:
Adding a general address record to a batch
Adding a customer master record to a batch
Adding a supplier master record to a batch
Adding Who's Who contacts to a general address record
Adding phone numbers to a general address record
Topic | Description |
---|---|
Processed address book records | Once address book records have been processed, changes and deletions must be done on Address Book Revisions. |
Address batch information for the customer master and supplier master | Processed address batch information is stored in the Address Book Master (F0101), Customer Master (F0301), and Supplier Master (F0401) files. |
To add a general address record to a batch
On Batch Address Revisions
To uniquely identify a batch, complete the following key fields:
User ID
Batch Number
Transaction
Complete the following transaction information fields:
Address Number (optional)
Alpha Name
Mailing Name
Search Type
State
Country
Complete any of the additional information fields. Use the appropriate function to access phone numbers (F12) or Who's Who contacts (F5).
To add a customer master record to a batch
On Batch Address Revisions
To uniquely identify a batch, complete the following key fields:
User ID
Batch Number
Transaction
Complete the following transaction information fields:
Address Number
Alpha Name
Mailing Name
Search Type
Receivables
Use the Accounts Receivable function (F10), if necessary.
Complete any of the receivables information fields.
Press Enter.
To add a supplier master record to a batch
On Batch Address Revisions
To uniquely identify a batch, complete the following key fields:
User ID
Batch Number
Transaction
Complete the following transaction information fields:
Address Number
Alpha Name
Mailing Name
Search Type
Payables
Choose the Accounts Payable function (F9), if necessary.
Complete any of the payables information fields.
Press Enter.
Field | Explanation |
---|---|
Address Number | A number that identifies an entry in the Address Book system. Use this number to identify employees, applicants, participants, customers, suppliers, tenants, and any other Address Book members.
Form-specific information Before uploading your address batches, you might want to assign an address number to correspond with the number from a prior system. If you do not pre-assign a number, the system assigns one through Next Numbers. |
Name - Alpha | The text that names or describes an address. This 40-character alphabetic field appears on a number of forms and reports. You can enter dashes, commas, and other special characters, but the system cannot search on them when you use this field to search for a name. |
Mail Nm | The company or person to whom billing or correspondence is addressed. |
Search Type | A user defined code (01/ST) that identifies the kind of address book record you want the system to select when you search for a name or message. For example:
E – Employees X – Ex-employees V – Suppliers C – Customers P – Prospects M – Mail distribution lists |
From Address Book (G01), enter 27
From A/B Advanced and Technical Operations (G0131), choose Batch Address Processing
From Batch Address Processing (G01313), choose Batch Address Revisions
Before you process a batch of addresses, you might need to revise them. When you revise address batches, these screens hold the following information:
Screen | Description |
---|---|
Batch Address Revisions: Batch control | Identifies the transaction on the batch. The combination of user ID, batch number, and transaction number identify the batch in the Address Book Batch Input file. The system identifies any transaction with the same combination of data as one transaction. |
Batch Address Revisions: Transaction | Uses transaction information to create JD Edwards World records in the Address Book Master file (F0101). |
Address Book Accounts Payable (F9) | Uses accounts payable information to create JD Edwards World records in the Supplier Master file (F0401). |
Address Book Accounts Receivable (F10) | Uses accounts receivable information to create JD Edwards World records in the Customer Master file (F0301). |
Who's Who (F5) | Uses contact information to create JD Edwards World records in the Who's Who file (F0111). You may enter multiple contacts per address record. |
Additional Phone Numbers (F12) | Uses phone number information to create JD Edwards World records in the Contact Phone Numbers file (F0115). You may enter multiple phone numbers per address record. |
On Batch Address Revisions
Change the transaction information, if necessary.
Toggle to the Accounts Payable or Accounts Receivable format, if necessary.
Change the payables or receivables information.
Use the Change action.