108 A/R Draft Processing - Processing Options

This chapter contains these topics:

108.1 A/R Invoice Print with Draft (P035051)

Processing Option Processing Options Requiring Further Description
INVOICE DATE RANGE:  
1. Enter the As Of invoice date after which all invoices should be printed.

Range will include the date entered.

Mandatory entry.

  
2. Enter the cut off invoice date before which all invoices should be printed.

Range will include the date entered.

Mandatory entry.

  
FOREIGN CURRENCY:  
3. Enter a '1' to print the invoice using the foreign amount.

Default of blank will print the domestic amount.

  
TAX AMOUNTS:  
4. Enter a '1' to print tax amount on the invoice.

Default of blank will not print tax amounts.

  
DRAFT - ORIGINATING CITY:  
5. Enter the city name where the draft is being originated to be printed on the draft.  

108.2 A/R Statement Print with Draft (P03506)

Processing Option Processing Options Requiring Further Description
CUTOFF DATE:  
1. Enter the invoice cut off date.

Invoices with an invoice date after this date will not be printed. If no date is entered, it will default to the system date.

  
PROOF/FINAL MODE:  
2. Enter a '1' to run in Final Mode.

If left blank, program will run in Proof Mode and no updates will occur.

  
3. Enter a '1' to omit the printing of statements with a zero or credit balance.  
FOREIGN CURRENCY:  
4. Enter a '1' to print the statements using the foreign amounts.

Default of blank will print statements in the domestic amount.

  
DRAFT - ORIGINATING CITY:  
5. Enter the city name where the draft is being originated to be printed on the draft.  
PARENT STATEMENTS:  
6. Enter a '1' to print the statements by Parent.

If left blank, statements will be written by Address Number.

  

108.3 A/R Batch Draft Creation (P03571)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL MODE:  
1. Enter a '1' to run the report in final mode.

If left blank, the report will be run in proof mode and no drafts will be created.

  
SUMMARY OR DETAIL DRAFTS:  
2. Enter a '1' to create summary drafts (one draft per customer/due date)

If left blank, detail drafts will be created (one draft per invoice/ due date).

  
PAY THRU DATE:  
3. Enter the Pay thru Date.

If left blank, the system date will be used.

  
DRAFT DATE:  
4. Enter the Draft date.

If left blank, the system date will be used.

  
DRAFT G/L AND DUE DATES:  
5. Enter the Draft G/L date.

If left blank, the system date will be used.

  
6. Enter the Draft Due date.

If left blank, the invoice due date will be used.

  
DRAFTS RECEIVABLE ACCOUNT:  
7. Enter the override Drafts Receivable Account.

If left blank, AAI's will be used - Drafts Receivable Account (RD1x) where "x" = Pay Instrument.

  
JOURNAL ENTRY CREATION:  
8. Select G/L Entries Method:

' ' = Create summary total JEs

'1' = Create detail JEs (create one JE for each deposit item)

Note: If G/L constants for Inter-Company Settlements is 'D' for detail then detail JEs will be created regardless of how this option is set.

  
MINIMUM DRAFT AMOUNT:  
9. Enter the minimum amount required to create a draft.  
NEGATIVE DRAFTS:  
10. Enter a '1' to allow creation of drafts with a negative amount.  
CURRENCY:  
11. Enter a '1' to process foreign currency drafts.

If left blank, draft acceptance will be processed in the domestic currency only.

  

108.4 Draft Revisions (P03150)

Processing Option Processing Options Requiring Further Description
REVERSE DRAFTS REMITTED:  
1. Enter a '1' to allow for the pay status to be changed from a type 'G' to type 'D'. This will allow for the re-remittance of a draft.  

108.5 A/R Receipt and Adjustment Journal Report (P03311)

Processing Option Processing Options Requiring Further Description
DETAIL ACCOUNT FORMAT:  
1. Select the account number to print:

'1' = account number;

'2' = short account ID;

'3' = unstructured account;

'4' = (default) number entered during input.

Note: This refers to the G/L Account number in the body of the report, not to the bank account in the header of the report.

  
HEADING ACCOUNT FORMAT:  
2. Select the account number to print:

'1' = account number;

'2' = short account ID;

'3' = unstructured account.

Note: This refers to the G/L Bank Account that appears in the heading, not the account that appears in the detail portion of the screen.

  

108.6 Draft Selection for Bank Payment (P03255)

Processing Option Processing Options Requiring Further Description
CREATE DATE-THRU DATE:  
1. Enter the number of offset days desired when creating a new Date-Thru date.

If the Date-Thru date is left blank on the screen, then a new Date-Thru date will be created by adding the number of offset days to the current system date.

Note: If this field and the Date-Thru date field are left blank, then all dates will be displayed for draft selection.

  

108.7 A/R Magnetic Draft Remittance (P03572)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL:  
1. Enter '1' to create a tape file and update the drafts to remitted status, creating Journal Entries by company.

Default of blank will print a report only.

  
AS OF DATE:  
2. Enter the "As of" date to process.

All drafts due on or before this date will be processed.

If left blank, the current system date will be used.

  
BANK INFORMATION:  
3. Enter the G/L Bank Account that the Drafts will be remitted to.

Note: This MUST be entered if the bank register procedure is not being used. The SHORT account number MUST be entered.

  
4. Enter the Remittance Date.

If left blank, the system date will be used.

  
5. Enter the Value Date to be entered on the tape file.

If left blank, the system date will be used.

  
6. Enter the bank tape sequence number.

(Optional)

  
7. Enter the bank "Input Code" -

1 = Discount

2 = Cash Discount

3 = Cash receipt, to be credited after due date

4 = Cash receipt, credited after NFS delay. (Default)

  
G/L REMITTANCE ACCOUNT:  
8. Specify which G/L Account from AAI's to use for Drafts Remitted:

blank (default) = Cashed (RD2x)

'1' = Discounted (RD3x)

"x" = Payment Instrument

  
9. Enter an override Drafts Remitted Account number. The AAI's will be ignored if an account is entered here. The SHORT account number MUST be entered.  
G/L DATE:  
10. Enter the G/L date for the Journal Entries created.

If left blank, the system date will be used.

  

108.8 A/R - Manual Draft Remittance (P03570)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL:  
1. Enter a '1' to process the registers in final mode.

Default of blank will print a report only.

Note: Final mode will update status of drafts to "G" (guaranteed) and create Journal Entries.

  
AS OF DATE:  
2. Enter the "As of" date to process. All drafts due on or before this date will be processed.

If left blank, the current system date will be used.

  
G/L ACCOUNT:  
3. Specify which G/L Account from AAI's to use for Drafts Remitted:

blank (default) = Cashed (RD2x)

'1' = Discounted (RD3x)

  
4. Enter the override Drafts Remitted Account number. The AAI's will be ignored if an account is entered here.  
G/L DATE:  
5. Enter the G/L date for the Journal Entries created.

If left blank, the system date will be used.

  
G/L BANK ACCOUNT:  
6. Enter the G/L Bank Account that the drafts will be remitted to.

Note: This must be entered only if the bank register procedure is not being used.

  

108.9 A/R Draft Collection (P03576)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL:  
1. Enter '1' to update the status of the drafts and create Journal Entries if selected.  
AS OF DATE:  
2. Enter the "As of" date to process. All drafts due on or before this date will be processed.

If left blank, the current system date will be used.

  
DEFAULT PROCESSING:  
3. Enter the default document type for the journal entries.

If left blank or invalid, 'AE' will be used.

  
JOURNAL ENTRY CREATION:  
4. Enter a '1' to create Journal Entries.

If left blank, no Journal Entries will be created.

  
5. Enter the G/L date for the Journal Entries.

If left blank, the system date will be used.

  
6. Enter a '1' to calculate the G/L Date by adding the Float Days for the bank account to the Net Due Date.

Leave blank to use the option above to calculate the G/L Date.

  
PAY STATUS:  
7. Enter the Pay Status to update the draft records to.

If left blank, the pay status will be updated to 'P' (Paid).

  
EXCHANGE RATE:  
8. Enter the currency exchange rate to be used. This rate is between the currency being processed and the currency of the bank account.

If left blank, the rate will be derived from the exchange rate information.

  

108.10 A/R Draft NSF Notification (P03574)

Processing Option Processing Options Requiring Further Description
PRINT DATE:  
1. Enter the date to appear in the letter's heading.

If left blank, then the default is the system date.

  
ADDRESS FORMAT:  
2. Enter the address format code to determine the display format for the customer address.

If left blank or value is invalid, then the country default will be used.

  
SELECTION RANGE BY DATES:  
3. Enter the initial date. All drafts with G/L date on or after this date will be selected.

If left blank, then the default is the system date.

  
4. Enter the as of date. All drafts with G/L date on or before this date will be selected.

If left blank, then the default is the system date.

  
NSF LETTER CODE SELECTION:  
5. Enter the user defined code for the desired NSF letter text. These codes and text are contained in the Generic Message/Text Review file; system code '03', type 'IN'.  
SUMMARIZE BY DOCUMENT NUMBER:  
6. Enter a '1' to summarize all draft detail lines by the document number.

If left blank, then each line of will be displayed.