11 Process G/L to Equipment
This chapter contains these topics:
11.1 Objectives
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To understand how costs and expenses are incorporated into Equipment/Plant Maintenance
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To revise G/L journal entries before they are posted to equipment
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To split G/L journal entries
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To post G/L journal entries to equipment
11.2 About Processing G/L Journal Entries to Equipment
You can enter equipment costs through any JD Edwards World system that creates journal entries for business transactions in the Account Ledger table (F0911). These systems include:
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Accounts Payable
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General Accounting
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Inventory
The system identifies the journal entries that affect equipment based on the fixed asset range of accounts that you set up in the automatic accounting instructions (AAIs). Accounts that fall within the FX range of the AAIs include:
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Maintenance expense accounts
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Operating expense accounts
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Statistical accounts
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Equipment revenue accounts
After the system creates journal entries for the equipment costs that you enter, you must post the entries first to the general ledger, and then to equipment. When you post to the general ledger, the system updates the Account Balances table (F0902). When you post to equipment, the system updates the Item Balances table (F1202). You can post journal entries to equipment, or you can set up your system to post the journal entries to equipment when you post the entries to the general ledger.
Before posting journal entries to equipment, the system verifies that each entry includes the following:
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A general ledger post code of P, which means the journal entry has been posted to the Account Balances table (F0902)
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An account that falls within the cost account range set up in the FX range of automatic accounting instructions (AAIs)
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A fixed asset post code of blank to indicate that the system can post the journal entry to the Item Balances table (F1202)
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A valid equipment number
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A hold code of blank
When you post journal entries to equipment, the system updates the Item Balances table and marks each transaction as posted.
The following graphic shows the type of journal entries that affect equipment costs, and how those entries are assigned to equipment.
Figure 11-1 How Journal Entry Types that Affect Equipment Costs are Assigned to Equipment
Description of "Figure 11-1 How Journal Entry Types that Affect Equipment Costs are Assigned to Equipment"
Processing general ledger journal entries to equipment consists of the following tasks:
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Working with G/L journal entries
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Posting G/L journal entries to equipment