This chapters contains these topics:
JD Edwards World Change Management system uses an approval process in which a change request moves through various approval stages by means of user defined status codes. The status codes specify:
Which ledgers in the Job Cost system to update
The record type (cost, revenue, or buyout)
The amount and quantity type of the line item (original, quote, final or best)
You define status codes in the Status Code Update Table program (P53001).
As you revise a change request, you can create requotes to record the changes in the system and provide an audit trail.
During the life cycle of the change request, it is likely that many revisions to the information will take place. After you revise account distribution information, you can create a requote to record the new information. This allows you at any time during the approval process to review the history of the change request to see previous revisions. When the account distribution information for a line item is approved for a particular stage in the process, you update the status code.
At any time during the approval process, you can attach the change request information to the relevant contract in the Subcontract Management or Contract Billing system. Usually, this occurs after final approval. The Change Management system retains information the system uses to amend a job's projected final cost, subcontract commitments, and contract schedule of values.
The approval process consists of:
Reviewing and revising change requests
Committing change requests
Reviewing change requests
You associate each status code with a particular amount and quantity type (original, quote, final or best) in the Status Code Update Table program (P530019). When you assign a status code with a ledger type to a line item for cost, revenue, or buyout, you inform the system how to update account balances information using the original, quote, final, or best amount or quantity through a series of automatic approval stages.
The system determines and uses the best amount based on the following combinations of amounts (original, quote, and final) that you enter:
If you enter only a final amount or a final amount in combination with other amounts, the system considers the final amount the best amount.
If you enter a quote and an original amount, but do not enter a final amount, the system considers the quote the best amount.
If you enter only an original amount, the system considers this the best amount.