Working with G/L Accounts (WGLA)

Working with G/L Accounts (WGLA)

Purpose: The G/L Accounts function is used to add or maintain General Ledger account numbers and their descriptions. It is imperative that you create General Ledger accounts to ensure that the interface between CWSerenade and your General Ledger system works properly.

General Ledger account numbers are stored in the:

• Item Class table

• Item table

• Division table

• Pay type table

• Inventory Transaction Code table

• Bank table

You can use the same General Ledger account numbers for multiple entities because the G/L Interface table and reporting are based on the Chart of Accounts (see Working with Chart of Accounts (WCA)). A single Chart of Accounts number is comprised of an entity, a division, and a General Ledger account number.

Uploading: You can use the Submit Supporting Data Upload Screen (SDUP) to upload new general ledger account numbers. See Importing Item-Related Supporting Data (WinRetail Integration/SDUP) for an overview.

In this topic:

• Work with G/L Accounts Screen

• Create G/L Account Screen

Work with G/L Accounts Screen

How to display this screen: Enter WGLA in the Fast Path field at the top of any menu or select Work with General Ledger Accounts from a menu.

Field

Description

Account#

The number that represents the G/L account.

Numeric, 8 positions; optional.

Description

The description of the G/L account number.

Alphanumeric, 30 positions; optional.

Screen Option	Procedure
Create a new G/L account	Select Create to advance to the Create G/L Account Screen.
Change G/L account information	Select Change for a G/L account to advance to the Change G/L Account screen. At this screen you can change any information except the G/L account number. See Create G/L Account Screen for field descriptions.
Delete G/L account information	Select Delete for a G/L account to delete it.
Display G/L account information	Select Display for a G/L account to advance to the Display G/L Account screen. You cannot update any information on this screen. See Create G/L Account Screen for field descriptions.