Gift Certificate Pricing Method (I54)

Purpose: Use this screen to indicate the price to use as the gift certificate amount.

Code field: Enter the price to use as the gift certificate amount.

The system applies the amount to the gift certificate when the gift certificate item is processed through billing.

• OFFER indicates the offer price is the amount applied to the gift certificate.

Enter OFFER if you want the ability to discount the amount charged to purchase a gift certificate, while still applying the full amount to the gift certificate. For example, you can purchase a $25.00 gift certificate for $22.00 and still apply $25.00 to the gift certificate.

If you enter OFFER, make sure you define an offer price for each gift certificate item. If the gift certificate item you purchase does not have an offer price defined, the system uses the order line price as the amount to apply to the gift certificate. If both the offer price and order line price are $0.00, the gift certificate amount is $0.00.

• ORDER indicates the order price is the amount applied to the gift certificate.

Enter ORDER if you do not wish to discount the amount charged to purchase the gift certificate. The amount applied to the gift certificate is always the order line price. For example, if the order line price is $25.00, the amount applied to the gift certificate is $25.00.

However, if the order line price is $0.00, the system uses the offer price as the amount to apply to the gift certificate. If both the order line price and offer price are $0.00, the gift certificate amount is $0.00.

Leave this field blank if you wish the system to use the ORDER price as the amount to apply to the gift certificate.

General Ledger posting: During billing, the system posts a discount to the general ledger if the offer price and the actual selling price do not match and a Merchandise discount general ledger number exists for the division associated with the order.

Sales posting with discount
	Debit		Credit
G/L Account:	Sales G/L #	Merchandise Discount G/L #	Merchandise Sales G/L #
Table:	Pay Type G/L table	Division G/L table	Division G/L table
Example:	1.05	1.00	2.05

To separate the posting for gift certificate discounts from other discounts, create an item class that represents gift certificate items and define a separate Discount general ledger account number for the item class.

Sales posting with discount
	Debit		Credit
G/L Account:	Sales G/L #	Merchandise Discount G/L #	Sales G/L #
Table:	Pay Type G/L table	Item Class table (gift certificate item class)	Item Class table (gift certificate item class)
Example:	1.05	1.00	2.05

For more information: See Working with Gift Certificates for more information on gift certificate processing.