PO Interface Maintenance (L05)
Purpose: Use this screen to define whether you can maintain PO lines for an existing PO through the PO Upload Interface.
Yes/No field: Select this field if you want to be able to maintain PO lines for an existing PO through the PO Upload Interface.
When you maintain an existing PO through the PO Upload Interface, the system cancels the existing lines on the PO and adds a new line to the PO for each associated record in the PO Detail Interface Table (IXPDTP). The system uses the PO number defined for the record in the PO Header Interface Table (IXPHDP) to determine which PO to update; however, the system does not update the existing PO with the header information defined for the PO Header Interface record. For example, if the Buyer passed in the PO Header Interface record is different from the Buyer that is defined on the existing PO, the system does not update the buyer code on the PO. Also, you cannot create or maintain PO header messages or PO line messages on an existing PO using the PO Header Interface Message Table (IXPHMP) or PO Detail Interface Message Table (IXPDMP).
PO maintenance validation: In order to upload PO maintenance changes using the PO Upload Interface:
• The PO Interface Maintenance (L05) system control value must be selected. Note: If this system control value is not selected, you can use the PO Upload Interface to create new POs only and use the Maintaining Purchase Orders (MPOE) menu option to maintain the POs.
• The status of the PO must be Open.
• The Received qty for each line on the PO must be 0, indicating no receipts have been made against the PO.
• The record in the PO Header Interface Table (IXPHDP) must be associated with a record in the PO Detail Interface Table (IXPDTP). You can upload multiple Purchase Order Detail Interface records for one Purchase Order Header Interface record. Each detail record represents a PO line on the purchase order.
If the PO does not pass these edits, the system places the PO interface record in an error status.
PO cannot be maintained.
You can review and correct errors in the Working with PO Interface Records (WPOI) menu option.
Leave this field unselected if you want to prohibit PO maintenance changes through the PO Interface. The system allows you to upload new POs only. If you upload PO information for a PO that already exists in the CWSerenade database, the system places the PO Interface record in an error status with the error message Duplicate PO/PO # Already Exists and prints the PO on the PO Interface - Error Report.
For more information: See PO Upload Interface for more information on the PO Upload Process.
