Siebel Public Sector Guide > Managing Investigative Cases > Process of Managing Evidence Items >

Creating Evidence Records

Perform the following procedure to create new evidence records.

If Oracle Business Intelligence is integrated with Siebel Public Sector, then you can select an evidence record and view the record's Top 10 Suspects list that appears to the right of the evidence list. For more information about integrating Oracle Business Intelligence with Siebel Public Sector, see Process of Configuring Embedded Analytics.

You can view the Top 10 Suspects list to help you to select the suspects for the evidence record. This list shows the names of suspects for the cases with the same Case Type field as the case for the evidence record. The number of cases that are associated with each of these suspects determines the order in which the suspects appear in this list. For example, if all fraud cases in Siebel Public Sector have a total of 20 suspects, and if suspect John Doe is associated with the largest number of those cases, then the John Doe is the first suspect in the Top 10 Suspects list.

If automatic serialization is enabled for the Siebel Public Sector application, then you can update the serial number that is automatically generated for an evidence record. You update the serial number when field values in the record change, and when those field values determine the serial number. Also, you update serial numbers when the serialization rule for the serial number changes after the serial number was last generated.

When you click Regenerate All in the Evidence screen, the serial numbers for the selected evidence record and any associated attachment records are regenerated. The serial numbers for associated subevidence records and related evidence records remain unchanged. If you add an evidence record on the Evidence view of any screen (except for the Cases, Leads, Incidents, and Assets screen), then you must navigate to the Evidence screen to regenerate the serial number.

This task is a step in Process of Managing Evidence Items.

To create an evidence record

1. Navigate to the Evidence screen, then the Evidence List view.

   NOTE:  If Oracle Business Intelligence is integrated with Siebel Public Sector, then navigate to the Evidence screen, then the Evidence Analytics view.

2. Create a new record, and complete the fields as appropriate.

   The following table describes some of the fields.

   Field	Description
   Evidence Number	Displays an automatically generated number that uniquely identifies the item of evidence.
   Evidence Name	Type a descriptive name for the item of evidence.
   Evidence Status	Displays a status of In Process. Values include Archived, In Process, Locked, and Marked for Deletion.
   Evidence Substatus	Select a further clarification of the evidence status. The values that you can select depend on the value that you select in the Evidence Status field.
   Evidence Type	Select the type of evidence. Values include Document, Personal, and Vehicles.
   Evidence Subtype	Select a further clarification of the evidence type. The values that you can select depend on the value that you select in the Evidence Type field.
   Parent Case	Displays the original case name for an appeal case. This field applies only to appeal cases. For more information about appeal cases, see Process of Managing Appeal Cases.
   Evidence Serial #	Displays the serial number for the evidence. A serialization rule populates this field when you save the record. According to the default serialization rules, the serial number assigned to each item of evidence is based on the case number associated with the item. For example, if the case number is NY-2B-296-3964041, then the item of evidence serial number might be NY-2B-296-3964041-296-3964055.
   Evidence Owner	Displays the ID of the user who creates the evidence record. You can assign additional users to the evidence but designate only one user as the primary owner of the evidence.
   Asset Number	Select the number of asset, if any, that is associated with the item of evidence.
   Asset Product	Displays a description of the asset that is associated with the item of evidence when you select an asset number.
   Case Name	Select a case that is associated with the item of evidence. When you select a case name, the Case Number field is populated.
   Evidence Parent	Select an item of evidence, if any, that is associated with this item of evidence (for example, bullets from a gun). The item of evidence that you create is listed in the SubEvidence view for the parent item of evidence.
   Group Suspects	Displays the suspect name that users select in the Group Suspects view of the Evidence screen. You can also add suspects to or remove suspects from the suspects list using this field. If Oracle Business Intelligence is integrated with Siebel Public Sector, then you can select an evidence record and view the record's Top 10 Suspects list that appears to the right of the evidence list. You can view this list to help you to select the suspects for the evidence record.