1 Introduction to JD Edwards EnterpriseOne General Accounting

This chapter contains the following topics:

1.1 JD Edwards EnterpriseOne General Accounting Overview

Typically, a company uses some type of general ledger application to successfully manage its financial activities. The financial activities might include allocating revenue and expenses among various departments within the company, eliminating intercompany transactions, reconciling account balances, and projecting budgets for future periods and reviewing them against the actual activity.

With the JD Edwards EnterpriseOne General Accounting system from Oracle, you can organize, maintain, record, and analyze financial information. For example, you can:

  • Access account balances and consolidated information at any time during an accounting period.

  • Create high-level budget projections or detail-level budgets and compare your budget-to-actual figures online by using any time frame.

  • Forecast revenue and expense budget amounts up to 15 years in the future.

  • Project future cash requirements and effectively manage your cash accounts.

  • Produce cash flow statements that show the historical changes in cash and cash equivalents during a specified period of operations.

  • Create intercompany settlements automatically for transactions between companies.

1.2 JD Edwards EnterpriseOne General Accounting Business Processes

This process flow illustrates the JD Edwards EnterpriseOne General Accounting business processes:

Figure 1-1 General Accounting process flow

Description of Figure 1-1 follows
Description of ''Figure 1-1 General Accounting process flow''

We discuss these business processes in the business process chapters in this implementation guide.

1.3 JD Edwards EnterpriseOne General Accounting Integrations

The JD Edwards EnterpriseOne General Accounting system integrates with these JD Edwards EnterpriseOne systems:

  • Payroll

  • Fixed Assets

  • Plant and Equipment Management

  • Accounts Receivable

  • Accounts Payable

  • Job Cost

  • Multi-currency processing

  • Service billing

  • Tax Processing

  • Inventory Management

  • Warehouse Management

  • Sales Order Management

  • Procurement and Subcontract Management

  • EDI Processing

  • Transportation Management

  • Advanced Stock Valuation

  • Homebuilder Management

  • Real Estate Management

  • Service Management

  • Product Data Management

  • Shop Floor Management

  • Work Orders

For localizations, the JD Edwards EnterpriseOne General Accounting system integrates with following areas:

  • Asia Pacific

  • Latin American

  • Central America

  • Europe

  • Middle East

  • Asia

The JD Edwards EnterpriseOne General Accounting system works with other JD Edwards EnterpriseOne systems to ensure that all information is fully integrated into the general ledger. We discuss integration considerations in the implementation chapters in this implementation guide. Supplemental information about third-party application integrations is located on the My Oracle Support website.

1.3.1 JD Edwards EnterpriseOne Workforce Management

The JD Edwards EnterpriseOne Payroll system from Oracle creates general ledger transactions for labor, labor billing distribution, disbursements, and so on during the payroll cycle.

1.3.2 JD Edwards EnterpriseOne Financial Management

The JD Edwards EnterpriseOne Financial Management systems from Oracle create general ledger transactions for invoices and vouchers, receipt and payment processing, and so on.

JD Edwards EnterpriseOne General Accounting also integrates with the JD Edwards EnterpriseOne Contract Billing system by enabling you to include burdening transactions in the Billing Detail Workfile table (F4812).

1.3.3 JD Edwards EnterpriseOne Localization

The JD Edwards EnterpriseOne Localization systems from Oracle create general ledger transactions for journal entries with taxes that are used by certain countries.

1.3.4 JD Edwards EnterpriseOne Capital Asset Management

The JD Edwards EnterpriseOne Capital Asset Management systems from Oracle create general ledger transactions for depreciation, asset transfers, vouchers, equipment, billing, and so on.

1.3.5 JD Edwards EnterpriseOne Logistics Management

The JD Edwards EnterpriseOne Logistics Management systems from Oracle create general ledger transactions during the processes for sales order update, purchase order receipt, voucher match, and so on.

1.3.6 JD Edwards EnterpriseOne Multi-mode Manufacturing

The JD Edwards EnterpriseOne Multi-mode Manufacturing systems from Oracle create general ledger transactions for material issues, completions, labor hours, variances, and so on during the manufacturing accounting process.

1.3.7 JD Edwards EnterpriseOne Homebuilder Management

The JD Edwards EnterpriseOne Homebuilder Management system from Oracle creates general ledger transactions for lot closes and progress payments.

1.3.8 JD Edwards EnterpriseOne Real Estate Management

The JD Edwards EnterpriseOne Real Estate Management system from Oracle creates general ledger transactions during invoice and voucher entry.

1.3.9 JD Edwards EnterpriseOne Service Management

The JD Edwards EnterpriseOne Service Management system from Oracle creates general ledger transactions for inventory costs.

1.4 JD Edwards EnterpriseOne General Accounting Implementation

This section provides an overview of the steps that are required to implement the JD Edwards EnterpriseOne General Accounting system.

In the planning phase of your implementation, take advantage of all JD Edwards EnterpriseOne sources of information, including the installation guides and troubleshooting information.

When determining which electronic software updates (ESUs) to install for JD Edwards EnterpriseOne General Accounting, use the EnterpriseOne and World Change Assistant. EnterpriseOne and World Change Assistant, a Java-based tool, reduces the time required to search and download ESUs by 75 percent or more and enables you to install multiple ESUs at one time.

See JD Edwards EnterpriseOne Tools Software Updates Guide.

See https://updatecenter.oracle.com/res/deploy/GA/ChangeAssistant.jnlp.

For information about the Oracle Business Accelerator solution for implementation of JD Edwards EnterpriseOne General Accounting, review the documentation at http://docs.oracle.com/cd/E24705_01/index.htm.

1.4.1 Global Implementation Steps

The suggested implementation steps for the JD Edwards EnterpriseOne General Accounting system:

  1. Set up fiscal date patterns, companies, and business units.

    See "Setting Up Organizations" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implemenation Guide.

  2. Create the chart of accounts and set up accounts and subledgers.

    See "Creating the Chart of Accounts" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implemenation Guide.

  3. Set up the General Accounting constants.

    See Setting Up Constants for General Accounting.

  4. Set up multicurrency processing.

    See "Understanding Multicurrency Setup" in the JD Edwards EnterpriseOne Applications Multicurrency Processing Implementation Guide.

  5. Set up ledger type rules.

    See Setting Up Ledger Type Rules for General Accounting.

  6. Enter address book records.

    See "Entering Address Book Records" in the JD Edwards EnterpriseOne Applications Address Book Implementation Guide.

1.4.2 JD Edwards EnterpriseOne General Accounting Implementation Steps

The suggested application-specific implementation steps for JD Edwards EnterpriseOne General Accounting:

  1. Set up user-defined codes (UDCs), ledger types, automatic accounting instructions (AAIs), and business unit supplemental data.

    See Setting Up User-Defined Codes for General Accounting.

    See Setting Up the General Accounting System.

    See Setting Up AAIs for General Accounting.

    See Setting Up Business Unit Supplemental Data.

  2. Set up next numbers by system and by company and fiscal year.

    See "Setting Up Next Numbers" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implemenation Guide.

  3. Set up batch approval and post security for journal entries. Set up approved and secured users.

    See "Setting Up Batch Approval and Post Security" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implemenation Guide.

  4. Set up AAIs for account reconciliation and reconciliation codes.

    See Setting Up Account Reconciliation.

  5. Set up UDCs, bank account cross-references, automatic bank statement accounts, and automatic reconciliation rules and groups.

    See Setting Up Automatic Bank Statement Processing.

  6. Set up growth patterns and assign them to business units.

    See Setting Up Growth Patterns.

  7. Set up cash type rules for the JD Edwards EnterpriseOne Accounts Receivable, JD Edwards EnterpriseOne Accounts Payable, and JD Edwards EnterpriseOne General Accounting systems and define a cash forecast report structure.

    See Setting Up Cash Forecasting.

  8. Set up cash flow activity codes, normal balance codes, and cash flow rules.

    See Setting Up Statements of Cash Flow.

  9. Set up document types for cash basis entries, assign the document types to the actual amounts (AA) ledger, and set up AAIs for unapplied receipts and accounts payable and accounts receivable balance accounts.

    See Setting Up Cash Basis Accounting.

  10. Set up 52-period fiscal date patterns and assign the dates to a company.

    See Setting Up 52 Period Accounting.

  11. Set up sales tax using Vertex Sales Tax Q Series.

    See "Mapping Fields from Vertex Sales Tax Q Series System to JD Edwards EnterpriseOne Software" in the JD Edwards EnterpriseOne Applications Tax Processing Implemenation Guide.

1.5 Business Interface Integration Objects

A business interface is a set of components that implementation teams can use to create an integration between JD Edwards EnterpriseOne and an external system. Business interfaces can include one or more of these business interface components:

  • Business Services

  • Real-Time Events

  • Batch Import and Export Programs

For additional information about business interfaces, and the business objects available for this product area, see these topics in the JD Edwards EnterpriseOne Applications Business Interface Reference Guide: