40 Reposting the Burdening Ledger and Recalculating a Fiscal Year

This chapter contains the following topics:

40.1 Reposting the Burdening Ledger

This section provides an overview of the Repost Burdening Ledger program (R52G102) and discusses how to run the program.

40.1.1 Understanding the Burdening Ledger Repost Program

The Repost Burdening Ledger program (R52G102) updates records in the Burdening Summarized Ledger table (F52G02) based on the Burdening Detail Ledger table (F52G11). You run the Repost Burdening Ledger program (R52G102) in one of these situations:

  • • You decide to change your fiscal date pattern for a company within your organization (or all companies within your organization).

    In this situation, you must first run the Calculate Fiscal Year and Period program (R099103) to update the Account Ledger table (F0911) with the new fiscal periods and then run the R099102 to update the Account Balances table (F0902) to reflect the changes in the F0911 table. You must then run the R52G103 program.

  • • You decide to make an organizational change to post account balances by currency.

Using a processing option, you can either run the R52G102 program in proof or final mode. When you run the program in proof mode, the system prints a report that lists the changes to the F52G02 table that occur when you run it in final mode. In final mode, the system updates the F52G02 table and prints a report listing the changes.

40.1.2 Prerequisite

Before running the R52G102 program, back up the F52G11 and F52G02 tables.

40.1.3 Setting Processing Options for Repost Burdening Ledger (R52G102)

Processing options specify default processing information for programs.

40.1.3.1 Mode

1. Process Mode

Specify whether to run the Repost Burdening Ledger program in proof or final mode. Values are: Blank: The system prints a report listing the changes to the Burdening Summarized Ledger table (F52G02) that occur if you run the report in final mode. This is the default option. 1: The system updates the F52G02 table and prints a report listing the changes that it made.

40.1.4 Running the Repost Burdening Ledger Program

Select Burdening Advanced & Technical Operations (G531), Burdening Ledger Repost.

40.2 Recalculating a Fiscal Year and Period Number

This section provides an overview of the Recalculate Fiscal Year and Period Number program (R52G103) and discusses how to run the program.

40.2.1 Understanding Recalculating the Fiscal Year and Period Number

If you change the fiscal date pattern for your company, you must update the Account Ledger (F0911) and Account Balances tables (F0902) to reflect the new date pattern. If you are using the burdening and reburdening processes, you must also update the Burdening Detail Ledger table (F52G11) with the new date pattern. The Recalculate Fiscal Year and Period Number program (R52G103) recalculates the fiscal year and period for transactions in the F52G11 table based on the information in the F0911 table.

Note:

If you run this program, you must also run the Repost Burdening Ledger program (R52G102) to update the F52G02 table with the changes to the F52G11 table.

40.2.2 Prerequisites

Before you run the R52G103 program, complete these tasks:

  • • Verify that all transactions are posted to avoid creating automatic offsets to the incorrect period.

  • • Back up the F0901, F0902, and F0911 tables.

  • • Run the Calculate Fiscal Year and Period program (R099103) so that the F0911 table reflects the new date pattern.

  • • Run the Account Ledger Repost program (R099102) to update the F0902 based on the F0911.

  • • Back up the F52G11 and the F52G02 tables.

40.2.3 Setting Processing Options for Recalculate Fiscal Year and Period Number Program (R52G103)

Processing options specify default processing information for programs.

40.2.3.1 Mode

1. Process Mode

Specify whether to run the R52G103 program in proof or final mode. Values are:

Blank: Run the R52G103 program in proof mode.

1: Run the R52G103 program in final mode. The system updates the F52G11 table and prints a report.

2. Version for R52G102

Enter a version of the Repost Burdening Ledger program (R52G102) to run. If you leave this field blank, the R52G103 program does not run the R52G102 program.

40.2.4 Running the Recalculate Fiscal Year and Period Number Program

Select Burdening Advanced & Technical Operations (G531), Recalculate Fiscal Year and Period Number.