4 Setting Up and Managing Homebuilder Management Foundation Information

This chapter contains the following topics:

4.1 Understanding Homebuilder Foundation Information

This table describes the components that you must set up before using JD Edwards EnterpriseOne Homebuilder Management:

Component Description
National Purchasing Areas A collection of communities at a higher level than the area level.
Areas A collection of communities.
National Purchasing Communities A collection of lots that are designated within a national purchasing area.
Communities A collection of lots, also referred to as subdivisions or projects.
National Purchasing Phases Sections, or subsets, of lots within a community that are designated within a national purchasing community.
Phases Sections, or subsets, of lots within a community. (Optional)

If a community is not set up as phase-enabled, the system uses the default phase record 000 for all setup, costing, construction, and sales activities.

Lots An individual site within a community or phase.
Plans and Elevation Basic features and architectural elements of a house.
Options Features that buyers can choose to purchase to further customize their houses.

An area is typically associated with a single purchasing department or geographic territory. Within an area, you can create communities that can be further divided into construction phases. Communities and phases are logical groupings of lots within an area. After communities and phases are identified, you can associate them with lots and plans. The use of an area as a high-level organizational structure enables multiple communities to be included in inquiries and searches.

Setting up the basic homebuilder information in the JD Edwards EnterpriseOne Homebuilder Management system enables you to:

  • Create a flexible organizational structure, which enables you to customize the product offerings at various levels of detail.

  • Streamline the setup process and minimize redundant data entry with the use of copying features.

  • Simplify the maintenance and management of product lines.

  • Analyze the performance of the product lines in several ways, including breakdowns by plan, option, and community.

    The structure of the system allows for this analysis on either a pro forma or an actual basis.

  • Separate the construction elements of a house from the sales elements, when appropriate.

4.2 Understanding Wildcards

Wildcards can increase the efficiency of data setup and processing. You can use wildcards to set up and maintain option master, supplier assignment, bid detail, and takeoff information. The wildcard character (+) identifies items that apply to all levels of configuration or costing.

For example, when you set up options, you can use wildcards to make a specific option available for multiple plans and elevations. If you want to make an option available for selection regardless of the plan or elevation of the house that a buyer has chosen, enter + in the Plan and Elevation fields on the Option Revisions form.

When you select options on the Select Option Package Components form, the system displays all option master records that are specific to the plan and elevation that the buyer chose. The system also displays all options for which you entered a unique plan in the Plan field and + in the Elevation field, all options for which you entered + in both the Plan and Elevation fields, and so on.

Note:

The JD Edwards World Homebuilder Management system uses the wildcard character *, and not +. In the JD Edwards EnterpriseOne Homebuilder Management system, * has other meanings, so you cannot use it as a wildcard.

4.2.1 Fields and Records in Which Wildcards Are Allowed

This table shows the field and type of record in which you can enter the wildcard character:

Field Community Master Supplier Assignment Bid Detail Takeoff
Community x x x x
Phase x x x x
Plan x blank x x
Elevation x blank x x
Swing blank blank blank x
Lot blank x blank blank
Option Number blank x blank blank

4.2.2 Examples of Option Master Records with Wildcards

This table lists examples of option master records that are set up with wildcards:

Option Number Area Community Phase Plan Elevation Explanation
MPL100 100 10010000 000 1850 + This option is available for houses that meet these criteria:
  • Community 10010000

  • Phase 000

  • Plan 1850

  • All elevations

APL200 100 10010000 000 + + This option is available for houses that meet these criteria:
  • Community 10010000

  • Phase 000

  • All plans

  • All elevations

SLU210 100 + + + + This option is available for houses within area 100 that meet these criteria:
  • All communities

  • All phases

  • All plans

  • All elevations

YLE601 100 + + 1850 A This option is available for houses within area 100 that meet these criteria:
  • All communities

  • All phases

  • Plan 1850 only

  • Elevation A only

CAR552 100 + + 1850 + This option is available for houses within area 100 that meet these criteria:
  • All communities

  • All phases

  • Plan 1850 only

  • All elevations


4.3 Prerequisites

Before you complete the tasks in this chapter, you must:

4.4 Setting Up Areas

This section provides an overview of areas and lists the forms that are used to set up areas.

4.4.1 Understanding Areas

An area is a grouping that home builders use to specify a group of communities that share a commonality, such as a geographic territory. Large home builders might have many areas within their organizational structure. Smaller, regional builders might operate their entire organization using a single area.

To further cost savings, you can use national purchasing to set up a national / commodity based approach to procurement. National purchasing provides a separate hierarchical structure from the standard area, community, phase setup. The national purchasing functionality is applicable to both bids and takeoffs. When you use national purchasing, you have more leverage with suppliers to negotiate contracts on a global basis to get the best pricing possible, while still allowing for overrides at the community level.

To set up areas and national purchasing areas, access the User Defined Codes program (P0004A) to add values to user-defined code (UDC) table 00/05.

4.4.2 Forms Used to Set Up Areas

Form Name Form ID Navigation Usage
Work With User Defined Codes W0004AA Foundation Management (G44H21), Area Setup Review areas.
User Defined Codes W0004AI On the Work With User Defined Codes form, click Add. Set up areas.

4.5 Setting Up Communities (Release 9.2 Update)

This section provides an overview of communities, lists prerequisites, and discusses how to:

  • Set processing options for Community Master (P44H101).

  • Set up communities.

4.5.1 Understanding Communities

A community is a distinct grouping of lots that share any number of conditions, such as product offering or geography. You set up a community in the Community Master program (P44H101) before you enter any remaining components, such as plans, lots, and options. You can copy community master information from an existing community to a new community that has similar characteristics. If you specify an area as a national purchasing area, you must also select a national purchasing community.

Each community master record that you create has a corresponding job master record. Many fields in the community master record directly correspond to fields in the job master record, including Job Type, Company Number, Update Projected Final Ledger Type by Subledger/Subledger Type, and Category Codes 1–10.

You can enter job master information on the Community Revisions form. If the job master record exists at the time that you create the community master record, you can either accept the common values from the job master record and apply them to the community master record, or choose to overwrite the values in the job master record with those that you enter in the community master record.

4.5.2 Prerequisites

Before you complete the tasks in this section, you must:

4.5.3 Forms Used to Set Up Communities

Form Name Form ID Navigation Usage
Work with Community Master W44H101B Foundation Management (G44H21), Maintain Communities Review communities.
Community Revisions W44H101C On the Work with Community Master form, click Add. Set up communities.

4.5.4 Setting Processing Options for Community Master (P44H101)

Processing options enable you to specify the default processing for programs and reports.

4.5.4.1 Defaults

1. Posting Edit - Business Unit

Specify a code from UDC 00/PF for the posting edit code for the job master record. Values are:

Blank: Post transactions.

K: Lock the original budget.

N: Cannot post transactions.

P: Purge.

2. Level of Detail - Business Unit

Specify a code from UDC H00/LD that determines the level of detail to display for business units. Nine levels of detail are available. Level 1 is the least detailed, and level 9 is the most detailed. The default level is 9.

3. Homebuilder Area

Specify a code from UDC 00/05 that determines the area. An area comprises one or multiple communities.

4.5.4.2 Versions

If you leave any of the following processing options blank, the system uses the ZJDE0001 version.

1. Extended Homebuilder Data (P44H092) Version

Specify the version of the P44H092 program to use.

2. Lot Master (P44H201) Version

Specify the version of the P44H201 program to use.

3. Plan Master (P44H301) Version

Specify the version of the P44H301 program to use.

4. Option Master (P44H401) Version

Specify the version of the P44H401 program to use.

5. Option Selections (P44H501) Version

Specify the version of the P44H501 program to use.

6. Community Master Outbound Notification (P44H9901) Version

Specify the version of the P44H9901 program to use when scheduling is enabled.

4.5.5 Set Up Communities

Access the Community Revisions form.

Area

Enter a value that represents one or more communities.

Community

Enter a 8-digit value that represents a community. A community is a distinct grouping of lots which can be grouped together through user-defined specifications, for example, product offering, geography, and so on. A subset of the builder's plans and options are typically included within a community.

Note:

When you enter a community, the last four numbers should be zeros. During the Lot Start process, the system concatenates the community number with the lot to form a lot job number. The value in the Community field should end with 0000.

4.5.5.1 General

Type Business Unit

Enter a code from UDC 00/MC that specifies the classification of the business unit.

Phase Enabling Flag

Select this check box if phases are used in this community.

If this check box is selected, you can access the Phase Maintenance form from the Form menu.

Update Projected Final Ledger Type by Subledger/Subledger Type

Note:

For more information on tracking a job by subledger/subledger type, see "Extended Job Information" in the JD Edwards EnterpriseOne Applications Job Cost Implementation Guide

If you select this check box for a specific job, the system records the subledger/subledger types by job to the Projected Final ledger types (HA/HU).

If you do not select this check box for a specific job, the system does not record the subledger/subledger types by job to Projected Final ledger types (HA/HU).

Note:

You may not want to select this check box in the case of model homes or for common area work that is being managed in a job.
Number of Lots

Enter the total number of lots that are planned for the community. This field is informational only.

Number of Phases

Enter the number of phases within a community. This field is informational only.

This field appears if the Phase Enabling Flag check box is selected for the community. If the Phase Enabling Flag check box is not selected, the Number of Phases field is assumed to be zero and all other phase-related setup and maintenance features are disabled for that community.

Product Type

Enter a code from UDC 44H3/PT to classify plans by product type. Values include:

CON: Condominium

SFA: Single family attached.

SFD: Single family detached

TOW: Townhouse

Construction Sequence

Displays the last sequence number that was used with this phase of lots. This value will be automatically updated incrementally at the start of new lots.

Construction Rule Type and Sales Rule Type

Enter a code from UDC 44H0/RT that specifies the rule type associated with the construction or sales activity for homes in the community.

4.5.5.2 Tax Info

Tax Entity

Enter the address number of the tax authority to which property taxes are paid.

Tax Rate/Area

Enter a code that identifies an area that has common tax rates and tax authorities. The system validates this code against the Tax Areas table (F4008).

Tax Expl Code (tax explanation code)

Enter a hard-coded value from UDC 00/EX that specifies the algorithm to use to calculate tax and GL distribution amounts.

The system uses the tax explanation code in conjunction with the tax rate area and tax rules to determine how the tax is calculated.

4.5.5.3 Cat Codes

Income Statement Business Unit

Enter a code that specifies the business unit for the income statement in the closing worksheet.

Warranty Business Unit

Enter a code that specifies the business unit for the warranty used in the closing worksheet.

Closing Worksheet Template

Specify a standard template for booking the closing entries of a sale. At escrow closing, the system compiles a closing worksheet based on the specifications of the template that you specify in this field and the lot information.

4.5.5.4 Dates

User Dates 1–10

Enter a date for construction or community-related information, for example, the date that the building permit is accepted.

4.5.5.5 Addresses

Addresses 1–20

Enter an address book number for construction or community-related information.

4.5.5.6 Attachments

Enter text or attach information that you want to associate with the community.

4.6 Setting Up Phases

This section provides an overview of phases, lists a prerequisite, and discusses how to set up phases.

4.6.1 Understanding Phases

A phase, which is an optional component, is a subset of lots within a community. You set up phases in the Community Master program (P44H101). Within the same community, phases can have distinct product offerings and pricing. Suppliers and subcontractors might bid phases independently.

In a phase-enabled community, you define plans, bids, takeoffs, and option pricing at the phase level. Phases enable you to:

  • Replicate actual construction activities by building lots in separate phases within a community.

  • Provide separate pricing and product offerings for each phase.

  • Provide separate material and labor costs by phase for bids, takeoffs, item pricing, and supplier assignments.

  • Restrict the selection and construction of options by phase within a community.

4.6.2 Prerequisite

Before you complete the task in this section, you must verify that the Phase Enabling Flag check box on the Community Revisions form is selected for communities that require phase construction.

4.6.3 Forms Used to Set Up Phases

Form Name Form ID Navigation Usage
Work with Community Master W44H101B Foundation Management (G44H21), Maintain Communities Review communities.
Phase Maintenance W44H101A On the Work with Community Master form, select a community and select Phase Maint from the Form menu. Set up phases.

Note: If the Phase Maint selection is disabled, the Phase Enabling Flag check box for the community is not selected on the Community Revisions form.


4.6.4 Setting Up Phases

Access the Phase Maintenance form.

Many of the fields that appear on the Phase Maintenance form are the same as those fields that appear on the General tab of the Community Revisions form.

See Set Up Communities.

Phase and Phase Description

Enter a number and description to identify a phase within a community.

4.7 Setting Up Lots

This section provides an overview of lot setup, lists a prerequisite, and discusses how to:

  • Set processing options for Lot Master (P44H201).

  • Set up lots.

  • Assign multiple lots to a community.

  • Release lots for sale.

4.7.1 Understanding Lot Setup

Use the Lot Master program (P44H201) to set up the lots within a community and manage the progress of the lots through the various stages of construction. The P44H201 program can track:

  • Lot construction information, including start date, completion date, and current construction activity.

  • Lot number, street address, and legal description of the lot, including the assessor's parcel number, legal lot, tract, and block designation.

  • Lot premiums.

  • Unique lot characteristics.

  • Lot history information, such as changes to the lot status code, plan, and elevation and advancement through the construction activity rules.

During the initial setup, enter only basic information about a lot. As the lot progresses through the configuration and construction process, the system automatically updates additional fields on the Lot Master Revisions form.

You must release a lot for sale before it can be configured with a plan and elevation or sold to a buyer. Lots that the builder controls or unprepared lots, which are lots that have not been committed for sale, can be established in the P44H201 program without making them available for house configuration or sale. When you release a lot for sale, the system updates the lot status in the lot master record and the lot is available to the P44H500 program. After you release a lot, you cannot change the lot back to unreleased.

4.7.2 Prerequisite

Before you complete the tasks in this section, you must set up any necessary lot-related user-defined codes.

4.7.3 Forms Used to Set Up Lots

Form Name Form ID Navigation Usage
Work with Lot Master W44H201A Foundation Management (G44H21), Lot Master Review lots by community and phase.

Release lots for sale.

Lot Master Revisions W44H201B On the Work with Lot Master form, click Add. Set up lots.
Lot Master Maintenance W44H201C On the Work with Lot Master form, select a record and select Lot Maintenance from the Row menu. Assign multiple lots to a community.

4.7.4 Setting Processing Options for Lot Master (P44H201)

Processing options enable you to specify the default processing for programs and reports.

4.7.4.1 Defaults

1. Construction Status Code Last - at lot creation

Specify a construction activity rule from UDC 44H0/RL that identifies the lot creation.

2. Lot Status Code - at lot creation

Specify a code from UDC 44H2/LS that identifies the status of a lot, such as Sold / Not Started. This value is determined by the current construction activity rule.

3. Construction Status Code Last - at release for construction

Specify a construction activity rule from UDC 44H0/RL that identifies the release for construction.

4. Sales Activity Code - at Sales creation

Specify a sales activity code from UDC 44H0/RL that identifies the last sale completed in the sales process.

5. Sales Contract Status - at release for sale

Specify a default contract status code from UDC 44H5/ST that identifies released for sale.

6. Lot Status

Specify a code from UDC 44H2/LS that identifies the status of a lot. This value is determined by the current construction and sales activity rule.

You can make changes to the Construction Sequence field on the Lot Master Revisions form if the lot status has not yet reached this status.

7. Construction Status Code Last

Specify a code from UDC 44H0/RL that identifies the construction activity rule.

You can make changes to the Phase and Commitment Start Date fields on the Lot Master Revisions form if the construction status has not yet reached this status.

8. Hide phase column when phase is not enabled for a community.

Specify whether to hide the phase column if phase is not enabled for a community. Values are:

Blank: Do not hide.

1: Hide.

4.7.4.2 Versions

If you leave any of the following processing options blank, the system uses the ZJDE0001 version.

1. Extended Homebuilder Data (P44H092) Version

Select the version of the P44H092 program to use.

2. Sales Management (P44H500) Version

Select the version of the P44H500 program to use.

3. Job Status Inquiry (P512100) Version

Select the version of the P512100 program to use.

4. Homebuilder Activity Rules (P44H002) Version

Select the version of the P44H002 program to use.

5. Lot Master Outbound Notification (P44H9903) Version

Select the version of the P44H9903 program to use.

4.7.5 Setting Up Lots (Release 9.2 Update)

Access the Lot Master Revisions form.

Figure 4-1 Lot Master Revisions form

Description of Figure 4-1 follows
Description of ''Figure 4-1 Lot Master Revisions form ''

Lot

Enter a four-digit number that specifies the lot.

If you select a community, the system will supply a lot number.

Phase

Enter a value that specifies a phase within a community.

If a community is not phase-enabled, the system supplies the default phase value 000 in this field.

Buyer Number, Plan/Elev, (plan/elevation) and Swing

Displays values that are generated by the Sales Workbench program (P44H500).

4.7.5.1 Lot Master

Select the Lot Master tab.

Lot Premium

Enter the monetary amount adjustment that is based on the prime location of the lot.

The system uses this field to calculate the total house price. The system stores this value in the Lot Master (F44H201) and the Sales Master (F44H500) tables.

Builder Number

Enter a number that identifies the builder. The value in this field is typically the address book number of the superintendent and is used for construction information. The system stores this value in the Lot Master (F44H201) and the Sales Master (F44H500) tables.

Model Home and Spec (speculation)

Select one of these check boxes to specify whether the home is a model or spec.

Building

Enter the building location of the house.

Unit

Identify the unit of the building. Unit is a field used in location reporting. The unit is used in conjunction with the lot and block to describe a parcel of land, usually within a subdivision.

Parcel Number

Enter an alphanumeric code to use as an alternate identification number for a service address. The parcel number must be unique. If you leave this field blank, the system does not assign a number when you add a service address.

Parcel Tax Number

Enter a value for the parcel tax number. This field is used for informational purposes.

Cost Code Template

Enter a code that indicates the job or business unit from which the account master records for a lot are copied.

Schedule Template

Enter a code that specifies the template for use by a third-party scheduling system.

Note:

If you enter values in the Cost Code Template and Schedule Template fields on the Lot Master Revisions form, the values override the values that you entered on the Plan Master Revisions form. If you leave the Cost Code Template and Schedule Template fields blank, the system supplies the values that you entered on the Plan Master Revisions form.

4.7.5.2 Construction

Select the Construction tab.

Release Status Date

Enter the date that a lot is released for construction.

Commitment Start Date

Enter the start date for bid and takeoff pricing. If you do not enter a value in this field, you must enter a value in the Commitment Effective Date processing option of the Lot Start Workfile Generation program (R44H700).

Plot Approval Date

Enter the date on which the plot was approved for building.

Construction Start Date

Enter the date on which construction for a house begins.

Construction Complete Date

Enter the date on which the construction for a house is complete.

Actual Finish Date

Enter the date on which an item or a line of work was completed.

Legal Lot / Block / Tract

Enter the number that is used to describe a parcel of land within a community. This information is typically used for tax and sales purposes.

PQ Hold Date (prequalify hold date)

Enter the date on which a walk-through will take place.

Permit Number

Enter the permit number. This field is informational only.

Construction Sequence

Enter a value that specifies the construction sequence of a started lot. This field is input capable only if the lot has not reached the lot status specified in a processing option.

Optionally, you can use this field to represent the contract change order number.

Posting Stage

Enter a value to use to record the through posting stage in the Option Selections table (F44H511).

4.7.5.3 House Schemes

Select the House Schemes tab.

The fields on this tab are user-defined and can be used to specify color package, type of roof tile, and so on.

4.7.5.4 Additional Information

Select the Additional Information tab.

Amount 1–6

Enter an amount that specifies various construction or community-related information. For example, you could use this field to identify the amount of the initial deposit on a property.

User Reason Code 01–06

Enter a user-defined value that indicates why a line has been approved or rejected. You set up and maintain these field names through vocabulary overrides. Leave these fields blank if they are not applicable.

Update Projected Final Ledger Type by Subledger/Subledger Type

Note:

This check box is only available after you run the Lot Start Workfile Generation (R44H700) for the lot. Once you run this process, the Business Unit Field in Lot Master is populated with the new job number that is created for this lot.

See "Extended Job Information" in the JD Edwards EnterpriseOne Applications Job Cost Implementation Guide

If you select this check box for a specific job, the system records the subledger/subledger types by job to the Projected Final ledger types (HA/HU).

If you do not select this check box for a specific job, the system does not record the subledger/subledger types by job to Projected Final ledger types (HA/HU).

Note:

You may not want to select this check box in the case of model homes or for common area work that is being managed in a job.

4.7.5.5 Category Codes

Select the Category Codes tab.

Categories 1–10

Specify a lot category code from UDC 44H2/01–10.

4.7.6 Assigning Multiple Lots to a Community

Access the Lot Master Maintenance form.

Use this form to set up multiple lots at the same time. The Lot Master Maintenance form has the same fields as the Lot Master Revisions form.

4.7.7 Releasing Lots for Sale

Access the Work with Lot Master form.

To release lots for sale:

  1. Enter the number of a specific community in the Community field.

  2. Select a lot, and then select Release for Sale from the Row menu.

  3. At the warning message, click Yes to continue.

    The system updates the release dates on each lot with today's date. The lot is now available in the P44H500 program, where a plan and elevation can be configured or the lot can be sold to a buyer.

4.8 Setting Up Cost Code Templates

A cost code template is a predefined list of the cost code and budget structure that applies to a plan. The system uses cost code templates during the Lot Start process to copy cost codes and budgets to lots. The system creates accounts for the lot in the form of cost codes, cost types, and other account category code information, such as trade codes and construction stage codes.

You can set up as many cost code templates as necessary. For example, you might set up different cost code templates and assign them to each plan or lot in a community. Alternatively, you might set up one cost code template and assign it to all communities that use the same cost code structure.

Note:

A cost code template is called a chart type in JD Edwards EnterpriseOne Job Cost system.

4.8.1 Conversion from JD Edwards World Homebuilder Management

If you converted from Oracle's JD Edwards World Homebuilder Management, be aware of the following:

  • The cost code template replaces the plan jobs, also known as P jobs.

  • The Plan Master Conversion program (R44H9301) populates the Cost Code Template field with the P job number.

  • The JD Edwards EnterpriseOne Homebuilder Management system does not require that you embed the community or plan number in a cost code template.

    A cost code template can now span all communities and companies that use the same cost code structure.

  • You can create as many cost code templates as your business requires.

4.8.2 Forms Used to Set Up Cost Code Templates

Form Name Form ID Navigation Usage
Work with Job Master W51006R Foundation Management (G44H21), Job Cost Master Review jobs.
Work with Cost Code Structures W51091G On Work with Job Master form, select Chart Types on the Form menu. Review cost code structures.
Chart Type Setup W51091I On the Work with Cost Code Structures form, select a chart type and select Chart Type Setup from the Row menu. Set up cost codes for a cost code template (chart type).

4.9 Setting Up Plans for Communities

This section provides an overview of plans for communities, lists prerequisites, and discusses how to:

  • Set processing options for Plan Master (P44H301).

  • Assign plans to communities.

  • Revise plans.

4.9.1 Understanding Plans for Communities

A plan represents an architectural design based on an arrangement, a location, and the size of the rooms in a house. A plan typically has a varied façade or exterior look, which is called its elevation.

For reporting and analysis, you can assign specific attributes, such as square feet and the type of product and group, to a plan in the Plan Master program (P44H301). Additionally, you can assign the cost code template and schedule template at the plan level.

4.9.1.1 Copying Plans

You can use existing plans to copy information to a new community or phase. You can copy plans:

  • From an existing community to a new community.

  • From an existing community to a new phase within another community.

  • From an existing phase within a community to a new phase within an existing or new community.

  • From an existing phase within a community to a new community that does not have phases.

Note:

You can copy plans only within the same area. You cannot copy plans from a community or phase in one area to a community or phase in another area. You must copy a plan to a phase that already exists.

4.9.2 Prerequisites

Before you complete the tasks in this section, you must:

4.9.3 Forms Used to Set Up Plans for Communities

Form Name Form ID Navigation Usage
Work with Community Master W44H101B Foundation Management (G44H21), Maintain Communities Review communities.
Community Plan Maintenance W44H301D For communities without phases, select a record and select Community Plans from the Row menu on the Work with Community Master form.

For communities with phases, select a record and select Phase Maint from the Row menu on the Work with Community Master form. On the Phase Maintenance form, select a record and select Community Plans from Row menu.

Assign plans to communities.
Plan Master Revision W44H301A On the Community Plan Maintenance form, select a plan and select Revision from the Row menu. Revise plans.

4.9.4 Setting Processing Options for Plan Master (P44H301)

Processing options enable you to specify the default processing for programs and reports.

4.9.4.1 Versions

If you leave either of these processing options blank, the system uses the ZJDE0001 version.

1. Extended Homebuilder Data

Specify the version of the P44H092 program to use.

2. Community Master

Specify the version of the P44H101 program to use.

4.9.5 Assigning Plans to Communities

Access the Community Plan Maintenance form.

Figure 4-2 Community Plan Maintenance form

Description of Figure 4-2 follows
Description of ''Figure 4-2 Community Plan Maintenance form''

Plan and Elev (elevation)

Enter values that specify the plan and elevation combinations in a community.

Product Group

Enter a code from UDC 44H3/PG to classify plans by group. For example, you could classify plans according to lot sizes or according to the number of stories in the plan, such as a single-story or two-story plan.

Square Feet

Enter a value that represents the square footage of the plan.

This measurement can be used in the lot (job) to allow for calculations of costs and revenue per square feet in the JD Edwards EnterpriseOne Job Cost system.

Base Price

Enter the base price of a house. The system stores the base price in the Plan Master table (F44H301).

Sales Price Effective Date and Expiration Date

Enter the dates that specify when the sales price becomes effective and when it expires. The system compares these dates to the date on which a plan is configured on a lot to determine the sales price.

4.9.6 Revising Plans

Access the Plan Master Revision form.

4.9.6.1 Plan Info

Access the Plan Info tab.

Plan Mix

Displays the number of individual units of the same plan that are projected to be built within a community.

Note:

The Community Pro Forma program (P44H102) populates this field.

4.10 Setting Up Options

This section provides an overview of options, list prerequisites, and discusses how to:

  • Set processing options for Option Master Maintenance (P44H401).

  • Review options.

  • Set up options.

  • Set up option packages.

  • Update option cost detail.

  • Copy options by community.

4.10.1 Understanding Options

Options are features that buyers can add to a base house specification to customize their homes. The successful management of options increases both builder profits and buyer satisfaction.

You can use the Option Master Maintenance program (P44H401) to either set up each option as a single item or group options together to form an option package. An option package is often purchased at a discount and might contain an option that is not otherwise available. An option that is available only as part of an option package is called a package component. The system tracks the revenue and cost variances between the option package and the sum of individual options if they have been selected individually. You will add options to a house during lot configuration.

In addition to setting up individual options and options packages, you can:

  • Use wildcards to offer options at multiple levels, including area, community, phase, plan, and elevation.

  • Assign prices and cost information for each option and option package at every available level.

  • Set up custom options.

  • Add unlimited text and attachments, such as photographs of the option or a link to a manufacturer's product catalogue, at every available level.

  • Copy selected options, pricing information, and extended data from an existing community or phase to a new community.

    Additionally, you can specify effective and expiration dates for prices to save time if the same options are offered at many or all of your communities.

4.10.1.1 Option Type Setup

Because each lot corresponds to a job in the JD Edwards EnterpriseOne Job Cost system, you can review the profitability of the options for each job. Before you set up options, set up the values in the Special Handling field for the option types in UDC table 44H4/OT to correspond to the values that are set up for automatic accounting instruction (AAI) IS. You can enter any value from 1 through 9 in the Special Handling field. For example, the option type that you set up as 3 will correspond to the AAI that you set up as IS3. If you do not set up the AAI IS with the corresponding code, the system will use the default AAI IS.

In the JD Edwards EnterpriseOne Job Cost system, the Create Journal Entries program (R51444) uses the Account Master table (F0902) to determine which accounts that have subledgers and retrieves the option type from the Option Master program (P44H40). The value in the Special Handling field in the option type UDC table (44H4/OT) indicates which AAI IS is used to access the correct cost of the sales account.

See "Setting Up Automatic Accounting Instructions" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implemenation Guide

See "Recognizing Profit" in the JD Edwards EnterpriseOne Applications Job Cost Implementation Guide.

4.10.2 Prerequisites

Before you complete the tasks in this section, you must:

4.10.3 Forms Used to Set Up Options

Form Name Form ID Navigation Usage
Work with Options W44H401D Foundation Management (G44H21), Option Master Review options.
Option Revisions W44H401B On the Work with Options form, click Add. Set up options.
Option Master Maintenance W44H401A On the Work with Options form, select Mass Maintenance from the Form menu. Maintain option master information.
Option Package Maintenance W44H402C Select an option package on the Work with Options form, and select Option Packages from the Row menu. Maintain option package components.
Select Option Package Components W44H402A On the Option Package Maintenance form, select Select Options from the Form menu. Set up option packages.
Option Cost Detail W44H401C Select an option on the Work with Options form, and select Option Cost Detail from the Row menu. Update option cost detail.
Copy Community Options W44H401CA Foundation Management (G44H21), Copy Options by Community Copy options by community.
Options Copy Preview W44H401CB On the Copy Community Options form, select the options to copy, and then click Next. Review options before you copy them to a community.

4.10.4 Setting Processing Options for Option Master Maintenance (P44H401)

Processing options enable you to specify the default processing for programs and reports.

4.10.4.1 Defaults

1. Enter default area

Specify the default area from UDC 00/05 that the system displays on the Work with Options form.

2. Enter default swing for option cost detail form

Specify a code from 42H2/SW that identifies the default swing that the system displays on the Option Cost Detail form.

3. Allow gross profit percent to be overridden on option cost detail form

Specify whether the system allows you to override the gross profit percent on the Option Cost Detail form. Values are:

Blank: Do not allow override.

1: Allow override.

4. Allow the suggested sales price to be overridden on the option cost detail form

Specify whether the system allows you to override the calculated suggested sales price on the Option Cost Detail form. Values are:

Blank: Do not allow override.

1: Allow override.

5. Suggested sales price rounding preference for option cost detail form

Specify the rounding preference for the calculated suggested sales price. Values are:

Blank: Do not round. For example, use the original value of 1236.56 USD.

1: Round to the nearest whole number. For example, round 1236.56 USD to 1237.00 USD.

2: Round to the nearest tenth. For example, round 1236.56 USD to 1240.00 USD.

4.10.4.2 Versions

1. Extended Homebuilder Data Version

Specify which version of the P44H092 program to use. If you leave this processing option blank, the system uses the ZJDE0001 version.

4.10.5 Reviewing Options

Access the Work with Options form.

The Work with Options form includes wildcard check boxes for community, phase, plan, and elevation. These check boxes work in conjunction with the Community, Phase, Plan, and Elevation fields in the header area of the form. For example, if you specify a community and do not select the Wildcard Community check box, the system displays only those option records that are available in that specific community. However, if you select the Wildcard Community check box, the system displays all options that are specific to the community, as well as all area-level options.

4.10.6 Setting Up Options

Access the Option Revisions form.

Figure 4-3 Option Revisions form

Description of Figure 4-3 follows
Description of ''Figure 4-3 Option Revisions form''

Option Package

Select this check box if the option is classified as a package option.

Pkg Component Only (package component only)

Select this check box if the option is only a package component. A package component only option cannot be sold separately.

Custom Option

Select this check box if the option is a one-time custom option and is not available for general selection. If you select this check box, you must enter a value in the Lot Number field.

Lot Number

Enter the specific lot on which the house will be constructed.

Current Sales Price

Enter the current sales price of the option. The amount is based on the effective date on the Option Cost Detail form.

Previous Sales Price

Enter the previous sales price for the option. You must enter a value in this field if you change the amount in the Current Sales Price field.

4.10.6.1 General

Select the General tab.

Option Type

Enter a code from UDC 44H/OT that is used to categorize options. The system uses this value to map option revenue from the Closing Worksheet Data Mapping table (F44H599) into one of nine Option Revenue fields (OPRV1-9) on the Work with Sales Master History form.

Cut-Off (After) and Cut-Off (Prior)

Enter codes from UDC 44H0/RL that specify the before and after construction stage in which to prevent option selection.

Date Available

Enter the date on which an option is available.

Date Inactive

Enter the date on which an option is inactive.

Gross Profit Percentage

Enter a value to use to calculate a suggested sales price. The gross profit percentage is based on this formula:

Sales Price = Cost / (1 − Gross Profit Percentage)

Enter gross profit percents in decimal form; for example, enter 25 percent gross profit percent as .25, and enter 100 percent as 1.0000.

Estimated Cost

Enter the estimated amount for bids or takeoffs. This amount can be used in the calculation of the sales price.

Deposit Percentage

Enter the percent of the total amount that equals the deposit amount. This percentage is used to calculate the amount of the deposit that is taken from the buyer.

Plan Qualifier

Enter alphanumeric text to qualify the plan. This text is stored in the Option Master table (F44H401) and is informational only.

4.10.7 Setting Up Option Packages

Access the Select Option Package Components form.

To set up an option package:

  1. Select each option that is part of the package, and then click Select.

  2. On Option Package Maintenance, click Find to review the newly selected options for the package.

Link Number

Display a sequence number that is maintained by the system.

Quantity per Package

Enter the unposted quantity of an option record.

Link Eff Date (link effective date) and Link Exp Date (link expiration date)

Enter the effective and expiration dates for the link.

4.10.8 Updating Option Cost Detail

Access the Option Cost Detail form.

Effective Date

Enter the effective date for the option.

Estimated Cost

Enter the estimated amount that is budgeted for the option.

Sales Price Effective Date and Sales Price Expiration Date

Enter the dates through which the sales price is effective. These dates are used to determine whether the system uses the current sales price or the previous sales price of the option.

If you leave the Sales Price Effective Date field blank, the sales price goes into effect immediately.

Preview Price Change

After you enter values in the header area, select to display the new suggested sales price. The current sales price appears in the Previous Sales Price field. The system updates the new Current Sales Price field from the Suggested Sales Price field.

4.10.9 Copying Options by Community

Access the Copy Community Options form.

To copy community options:

  1. Enter values in the fields that appear in the Copy From, Copy To, and Dates group boxes.

    The fields are described below under the headings Copy From and Copy To, and Dates.

  2. Click Find to display the options that meet the criteria in the Copy From fields.

  3. If applicable, select only the options in the detail area that you want to copy and select the Selected Options check box.

  4. Select the Pricing Information and Extended Data check boxes, if applicable.

  5. Click Next to access the Options Copy Preview form to review the options that the system will copy.

  6. Click Finish to continue with the copy process, or click Cancel to return to the Copy Community Options form.

4.10.9.1 Copy From and Copy To

Community, Phase, and Plan ID

Enter the community, phase, and plan in which to copy from and to.

For the Phase field, the wildcard + is available.

For the Plan ID field, the wildcards + and * are available.

If you enter * in the Copy From Plan ID field, the system supplies * in the Copy To Plan ID field.

4.10.9.2 Dates

Price Effective and Price Expiration

Enter the dates on which the prices for the options become effective and when they expire.

4.10.9.3 Include

Selected Options

Select this check box to copy only the options that you select in the detail area. A check mark appears in the left column of the detail area when you select an option. Select this check box only in combination with options selected in the detail area.

Pricing Information

Select this check box to include the pricing information from the original option.

Extended Data

Select this check box to copy extended data from the original option.

4.11 Analyzing Profitability with the Community Pro Forma Program

This section provides an overview of the Community Pro Forma program (P44H102), lists prerequisites, and discusses how to set up community proforma information.

4.11.1 Understanding the Community Pro Forma Program (P44H102)

The costs and risks involved in developing a new community can be significant, given the high cost of land and construction materials. To justify and secure the required capital, you should have an initial projection of profitability. Whether you are building massive retail shells, which might contain several unique retailer outlets, or a community of 1,000 homes, use the Community ProForma program (P44H102) to forecast projected profits and manipulate key profit-related parameters.

The P44H102 program:

  • Tracks a significant number of revenue and cost variables.

  • Performs extensive what if analysis.

    The program derives the base revenue from each plan master that is assigned to the community. You can manipulate plan mix, lot cost assumptions, additional costs, and additional revenue. Based on the revenue and cost assumptions, you can forecast community profitability.

  • Overrides costs by a set percentage of the total revenue.

    You can use lot override percentages to associate a cost percentage that is applied with the extended base revenue for all plan line items. The system allows for 10 discrete average cost percentages, and it tracks each separately when it calculates totals. When you enter a lot override percentage, the system updates the associated average other cost on the Community ProForma form.

    For example, if you can build five houses on Plan B for 100,000 USD per house, and these houses include an estimated 10,000 USD in total options, the resulting revenue would be 510,000 USD. If you enter 10.00 in the Average Cost Percentage 1 field, the system applies 51,000 USD (10 percent of 510,000 USD) as a cost in the Average Other Cost 1 field for each Plan B.

The P44H102 program enables you to specify revenue and cost parameters for a specific community or phase. Revenue parameters include base house revenue, lot premiums, options, and company-specific revenue categories. Cost parameters include land costs, direct costs, allocated overhead, indirect costs, and company-specific cost categories.

You can apply the revenue and cost parameters equally to all lots in the community or apply them at a plan and mix level. For example, if the average sales and marketing costs are 500 USD per house, you might add 500 USD to the cost of every house in the community. Alternatively, you might decide that because more expensive floor plans require greater average sales and marketing burden, you will allocate these costs to specific plans so that more expensive plans receive a larger allocation.

The P44H102 program creates a pro forma contribution analysis for a community or phase. If the initial assumptions of revenue and cost do not result in an acceptable income statement, you can modify key profit-related parameters, including:

  • Land and direct costs.

  • Overhead and other indirect costs.

  • Plan mix.

  • Revenue per plan (including lot premiums).

  • Option revenue and cost.

  • Numerous user-defined cost and revenue variables.

4.11.1.1 Field Calculations

This table lists the calculations that the system uses to update fields in the detail area of the Community ProForma form:

Field Calculation
Mix Base Price Base Price à Plan Mix
Total Option Profit Total Option Revenue − Total Option Cost − Option Incentive
Total Revenue Base House Revenue + Lot Premium + Options + Other Revenue − Discounts and Incentives
Estimated Plan Profit Total Revenue − Total Cost
ProForma Margin (Total Revenue − Total Cost) / Total Revenue à 100
Mix Lot Premium Average Lot Premium à Plan Mix
Mix Other Revenue 2 Other Revenue 2 Ã Plan Mix
Mix Other Revenue 3 Other Revenue 3 Ã Plan Mix
Mix Other Revenue 4 Other Revenue 4 Ã Plan Mix
Total Base Revenue Mix Base Price + Mix Lot Premium + Mix Other Revenue 2 - 4
Total Option Revenue Estimated Option Revenue 1 - 5 − Option Incentive
Mix Lot Cost Land Per Lot Cost à Plan Mix
Option Cost 1 - 5 Option Revenue − (Option Revenue à Option Margin)
Total Option Cost Total of Option Cost 1 - 5
Mix Cost - Indirect Indirect Per Lot Cost à Plan Mix
Mix Cost - Selling Sales and Marketing Per Lot Cost à Plan Mix
Mix Other Cost 4 Other Per Lot Cost à Plan Mix
Extended Other Cost 1 - 10 Override Percentage from the Override Percentage tab à Total Plan Mix Revenue
Total Other Cost Total of Extended Other Costs and Average Other Costs
Estimated Plan Profit Not applicable
Estimated Margin Not applicable

4.11.2 Prerequisites

Before you complete the tasks in this section, you must:

  • Set up communities.

  • Set up plans and, optionally, phases.

  • To project the most accurate cost and revenue estimates, verify that this information is available:

    • Allocated cost estimates, including land and other off-site costs.

    • Direct cost estimates, including base house and option.

    • Overhead cost estimates and the method of allocation.

    • Sales and marketing cost estimates and the method of allocation.

    • Initial plot map.

    • Projections about plan mix.

    • Revenue projections, including base house revenue, lot incentives, and options.

    • Other miscellaneous costs and revenues for which you must account.

4.11.3 Forms Used to Analyze Profitability with the Community Pro Forma Program

Form Name Form ID Navigation Usage
Work with Community Master W44H101B Foundation Management (G44H21), Maintain Communities Review communities.
Community ProForma W44H102B For communities that are phase-enabled, select a community on the Work with Community Master form and select Phase Maint from the Row menu. On the Phase Maintenance form, select a phase and then select Pro Forma from the Row menu.

For communities that are not phase-enabled, select a community on the Work with Community Master form and select Pro Forma from the Row menu.

Set up community pro forma information.

4.11.4 Setting Up Community Pro Forma Information

Access the Community ProForma form.

Note:

You can define four per-lot revenue and per-lot cost categories to satisfy specific company requirements. For example, you could change Sales Marketing to represent a different cost category, if appropriate.

4.11.4.1 Per Lot Amounts

Select the Per Lot Amounts tab.

Avg Lot Premium (average lot premium)
Avg. Other Revenue 2
Avg. Other Revenue 3
Avg. Other Revenue 4

Enter values to use to calculate part of the community pro forma total base cost. These four components of lot cost are identified at the community level and are multiplied by the number of lots indicated in the community plan mix. The total of these four components represent the extended lot cost at the plan level and the base cost at the community pro forma level.

4.11.4.2 Lot Override Percentages

Select the Lot Override Percentages tab.

Avg. Cost Pct 1–10 (average cost percent 1–10)

Specify the average cost percentage for a community and phase. The system uses this amount to calculate the value in the corresponding Average Other Cost 1 field in the detail area of the form.

For example: (Average Cost Percent 1 x Total Revenue) = Average Other Cost 1.

4.11.4.3 ProForma Totals

Select the ProForma Totals tab.

Review the amounts that the system calculates in the header area of the form. Enter values in the detail area fields, as necessary.

4.11.4.4 Detail Area

Plan Mix

Enter the number of individual units for a plan that are projected to be built within a community.

Estimated Option Revenue 1

Enter the estimated revenue from the first category of option sales.

Est. Option Incentive (estimated option incentive)

Enter the estimated option incentive that is given to the buyer. This value is stored in the Lot Sales History table (F44H501H) and is used to calculate the net option price.

Estimated Disc / Incentive1 (estimated discount/incentive 1)

Enter the estimated average discount or incentive for each sale.

Estimated Cost

Enter the estimated construction cost. This value is typically exclusive of all land and other allocated costs.

Option Margin 1

Enter the percentage of revenue assumed to be profit. The system uses this value to calculate profitability from options.

Avg. Other Cost 1–10 (average other cost 1–10)

Enter an average cost. If you entered a value in the corresponding Average Cost Percent field on the Lot Overrides Percentages tab, the system updates this field based on the values in the Total Revenue (Other Cost) and Plan Mix fields.

You cannot manually enter a value in both the Average Other Cost and Average Cost Percent fields.