6 (USA) Setting up OSHA Reporting Information

This chapter contains the following topics:

6.1 Understanding OSHA Information for Employees

You must report OSHA information for each establishment in the organization that meets OSHA reporting criteria. To do this reporting, you must identify each employee who works in an OSHA reportable establishment. You identify the establishment in which an employee works by using supplemental data.

Before you can identify the establishment in which an employee works, you must define the valid search types for establishments in UDC 08H/ES, then add the establishments to the address book with the defined search type. You need to enter effective dates in the supplemental data for OSHA reporting. After you set up the establishment data type, you can attach establishment information to each employee who works in an OSHA reportable establishment.

6.2 Understanding OSHA Establishment Reporting Information

An establishment is any single location where the organization conducts business or performs services. When distinctly separate activities are performed at a single physical location, each activity is a separate establishment. An establishment can be a field activity or an office, installation, or facility. You create groups of establishments to satisfy requirements for OSHA reports and the Survey of Occupational Injuries and Illnesses.

When you set up establishment information, you can include conditions that might have affected the establishment during a given year. You can include conditions such as natural disasters, layoffs, strikes, changes in working schedules, or any other event that might affect OSHA reporting information. You can enter multiple conditions for a given year and establishment.

Establishment information is required for the Survey of Occupational Injuries and Illnesses. The conditions that you include might occur even if the establishment had no injuries or illnesses to report.

You can create a grouping of establishments that you might want to use repeatedly for reporting information. Creating an establishment grouping prevents you from having to enter each establishment that you want to include in the report every time that you run a report.

Note:

Each entry that you make in the detail area of the Establishment Form (W086011A) must be a unique combination of calendar year, establishment, and establishment conditions.

6.2.1 Prerequisite

Verify that the establishment is set up in the Address Book.

See "Entering Address Book Records" in the JD Edwards EnterpriseOne Applications Address Book Implementation Guide.

6.3 Setting Up Establishment Conditions

This section discusses how to set up establishment conditions for OSHA reporting.

6.3.1 Form Used to Set Up Establishment Conditions

Form Name FormID Navigation Usage
Establishment W086011A HRM Setup (G05B4), Establishment Information Set up establishment conditions.

6.3.2 Setting Up Establishment Conditions

Access the Establishment form.

Calendar Year

Enter the 4 digit calendar year.

Establishment

Enter the establishment where the accident or illness occurred.

Establishment Condition

Enter a code that indicates whether any conditions affected the establishment in a given year. The codes and definitions that the system provides with the software should not be changed.

The values for Establishment Condition field are stored in UDC (defined code) table 05/CO. You can add conditions to this table, as needed.

Maximum Size (Release 9.2 Update)

Enter a code that represents the maximum number of employees who have worked at an establishment at any point in the reporting year.

6.3.2.1 Setting Up Additional Establishment Information

Form Exit Establishment Information

Use this form exit to associate a company with an establishment and to define the establishment type. This information is used when creating a CSV file to be used to submit the OSHA 300A report electronically to OSHA.

Row Exit Change Reason

Use this row exit to record a reason why you are re-submitting an electronic file to OSHA for either the 300, 300A or 301 reports. If there is more than one change reason given for a particular establishment/year/report type combination the re-submitted CSV file will use the change reason with the highest sequence number.

6.4 Setting Up OSHA Establishment Information for OSHA 300 Report

This section discusses how to set up establishment information for the OSHA 300 report.

6.4.1 Form Used to Set Up OSHA Establishment Information for OSHA 300 Report

Form Name FormID Navigation Usage
OSHA Establishment Reporting W086400A Government Reporting (G05BG), OSHA Reporting

On the Work With Establishment Groups form, click Add.

To run the OSHA report, select an establishment group, and then select Submit from the Row menu.

Set up establishment groups for reporting on the OSHA 300 report.

6.5 Setting Up Establishment Reporting Information for the BLS Survey of Occupational Injuries and Illnesses

This section discusses how to set up establishment reporting information for the BLS Survey of Occupational Injuries and Illnesses.

6.5.1 Form Used to Set Up Establishment Reporting Information for the BLS Survey of Occupational Injuries and Illnesses

Form Name FormID Navigation Usage
Survey of Occupational Injuries and Illnesses W086400A Government Reporting (G05BG), BLS Survey of Occupational Injuries and Illnesses

On the Work With Establishment Groups form, click Add.

Select the Length of Service at Establishment or Ethnic Background or Race options to include this information in the report.

To run the BLS Survey of Occupational Injuries and Illnesses report, select a record in the detail area, and then select Submit from the Form menu.

Set up establishment reporting information for the BLS Survey of Occupational Injuries and Illnesses.