11 Setting Up Account Groups (Release 9.2 Update)

This chapter discusses:

11.1 Understanding Account Groups

You use the Account Groups program (P09J53) to set up account groups for account selection. The account groups can include and exclude account ranges for processes within the Joint Venture Management system.

You can use account groups in the following processes:

  • Overhead calculation:

    When the overhead is a percentage of the costs, you must specify the costs accounts from which to get the percentage of the overhead. You can set up account groups to include applicable cost accounts or to exclude accounts that are not applicable for overhead. Account groups can only be used when you calculate overhead costs using these overhead methods: Fixed Percent and Fixed Percent with Sliding Scale.

  • Cash call definition (Release 9.2 Update)

    When a cash call is set up for a specific expense or a set of expenses within a joint venture, you use an account group to define the accounts associated with the type of expense that can be drawn from the cash call.

The system stores the account groups in the Account Groups table (F09J53).

11.2 Creating Account Groups

To create an account group:

  1. From the Joint Venture Management module (G09J), click Joint Venture Setup, and then Account Groups.

    The system displays the Work with Account Groups form.

  2. To create a new account group, click Add.

  3. In the header area of the form, complete the required Account Group Name field.

  4. Optionally, enter a description for your account group.

  5. In the grid area of the form, complete the required fields:

    • Inclusion/Exclusion

    • Beginning Object Account

      Enter the beginning object in a range of accounts for your account group.

  6. Optionally, you can complete these fields:

    • Ending Object Account

      Enter the ending object in a range of accounts for your account group. If you do not enter a value in this field, the system populates the beginning object that you specified in the Beginning Object Account field.

    • Business Unit

      Enter a value that identifies the accounts of a specific business unit.

    • Subsidiary

      Enter the subsidiary that the system considers for the account. Enter * to consider all subsidiaries.

      If this field is left blank, the system uses only the subsidiaries that have a blank value.

    • Remark

      Enter a remark or purpose for including or excluding the account from the account group.

  7. Click OK to save your account group.

    Note:

    You cannot edit or delete the account group if you have used the account group for overhead calculation or if the account group is used on a cash call that has been assigned to distributed expenses and drawn against those expenses.

11.3 Copying Account Groups

To copy an account group:

  1. From the Joint Venture Management module (G09J), click Joint Venture Setup, and then Account Groups.

  2. On the Work with Account Groups form, select an account group record that you want to copy, and then click Copy.

  3. On the Enter Account Group form, complete the required Account Group Name field.

  4. Optionally, you can enter a description for the account group and modify the account groups on the grid as needed.

  5. Click OK to save your changes.