8 Working with Fixed Assets and Inventory Management for Russia

This chapter contains the following topics:

8.1 Setting Up Depreciation for Russia

You use the JD Edwards EnterpriseOne Fixed Assets system to set up depreciation for Russia. A Russian-specific depreciation method is provided, along with two Russian-specific formulas.

You must run the depreciation calculations for fixed assets on a monthly basis. Depreciation in Russia is calculated by dividing the net book value by the actual remaining asset life periods.

If you post additional costs to a fixed asset, you must add the additional cost to the original cost, subtract the accumulated depreciation, and then divide that sum by the remaining life of the asset. For example, if the original cost of the asset is 120,000 euros and the asset life is 12 months, the first month's depreciation is 10,000 euros. If you post an additional cost of 50,000 euros to the fixed asset during the second month, the calculation for depreciation would be (120,000 + 50,000 - 10,000) / 11 = 14,545.56.

Depreciation is calculated by using this formula:

(Original Cost + Additional Cost + Accumulated Depreciation - Salvage Value) divided by Actual Remaining Asset Life Periods

To set up depreciation for Russia, complete these steps:

  1. Add RU (Russian Depreciation Method - 74R) to the Depreciation Method (12/DM) UDC table.

  2. Use the Depreciation Formula Revisions program (P12853) to add the basis formula, RU1: (Basis [Cst-Svg] -74R). The formula is: 01+22+02-07.

  3. Use the Depreciation Formula Revision program to add the depreciation formula, RU2: (SL [Period] - 74R). The formula is: 10/03.

  4. Use the Depreciation Rules Revision program (P12851) to create a new depreciation rule for each Asset Life period that you define. Enter a Computation Direction of P and enter the Asset Life in periods.

  5. Use the Depreciation Default Coding program (P12002) to add codes for each major accounting class.

8.2 Creating a Revaluation Code

This section provides an overview of revaluation codes for Russia, lists a prerequisite, and discusses how to create revaluation codes.

8.2.1 Understanding Creating a Revaluation Code

You use the Revaluation Code by Class program (P74R45010) to associated revaluation codes to the asset type for a fixed asset.

8.2.2 Forms Used to Create a Revaluation Code

Form Name Form ID Navigation Usage
Work With Revaluation Code W74R5010A Fixed Assets (G74R12), Revaluation Codes Select a record.
Revaluation Code Review W74R5010B Select a record and click Add on the Work With Revaluation Code form. Modify a record.

8.2.3 Creating a Revaluation Code

Access the Revaluation Code Review form.

Company

Enter the company for which you revalue an asset.

Major Accounting Class

Enter the accounting class to which the asset belongs. The value that you enter must exist in the Major Accounting Class (12/C1) UDC table.

Major Equipment Class

Enter the subcategory to which the asset belongs. The value that you enter must exist in the Major Equipment Class (12/C2) UDC table.

Revaluation Code

Enter the index that you use to revalue the asset. The code that you enter must exist in the Revaluation Index (12/RI) UDC table.

8.3 Entering Additional Information for Fixed Assets in Russia

This section provides an overview of the additional information that you enter for fixed assets for Russia, lists a prerequisite, and discusses how to enter additional information

8.3.1 Understanding Additional Information for Fixed Assets

You use the Work With Additional Information program (P74R5100) to enter information about the fixed assets that the system uses when you print legally required documents for fixed assets. The system opens the forms that you need to complete after you add or modify data in the Asset Master Information program (P1201).

8.3.2 Prerequisite

Verify that Localization Country Code field in the User Profile Revisions program (P0092) is set to RU (Russia).

8.3.3 Forms Used to Enter Additional Information for Fixed Assets

Form Name Form ID Navigation Usage
Work With Fixed Assets Additional Information W74R5100A Fixed Asset Master Information (G1211), Master Information

Complete the necessary information, then click OK.

Select an existing record.
Fixed Assets Additional Information - Revision W74R5100B Select a record on the Work With Fixed Assets Additional Information form and click Select. Add additional asset information.

8.3.4 Entering Fixed Asset Additional Information

Access the Fixed Assets Additional Information - Revision form.

Date of Manufacturing

Enter the date on which the asset was placed in service.

Date of Modernization

Enter the date on which the asset was upgraded or modernized.

Doc Name of Placement

Enter the name of the legal document that contains the information about the asset being purchased or placed in service.

Doc Number of Placement

Enter the legal number from the document that contains the information about the asset being purchased or placed in service.

Date of Placement

Enter the date of the legal document that contains the information about the asset being purchased or placed in service.

Actual Periods

Enter the number of periods that the asset has been in service.

Depreciation Amount

Enter the amount that the system adds to the account balance of the associated account balance. Enter negative numbers by entering a minus sign (–) before or after the amount.

Net Book Value

Enter the net book value that the system prints on the Fixed Asset Card document.

Membership of Share Holding

Enter the name of the shareholder for a joint venture.

Share Percentage

Enter the percentage of the asset owned by the shareholder in a joint venture.

Presence of Jewels

Enter an explanation if the assets are jewels.

Unit of Measure as Input

Enter the unit of measure for the asset. The value that you enter must exist in the Unit of Measure (00/UM) UDC table.

Quantity

Enter the quantity of the asset.

Actual Weight

Enter the weight of the asset.

Item Characteristics

Enter a description of the asset.

8.4 Entering Additional Lot Information for Russia

This section provides an overview of the additional lot information you must enter for Russia and discusses how to:

  • Set processing options for Set Up Item - Custom Declaration Number (P7464108).

  • Enter additional lot information.

8.4.1 Understanding Lot Information for Russia

After you enter lot information by using the Lot Master program (P4108), the system displays the forms for the Set Up Item - Custom Declaration Number program (P7464108). You enter customs information for foreign items for Russia in the Lot Additional Information program. The system determines that an item is a foreign item by comparing the Country of Origin field in the Lot Master table (F4108) to the Country Code field of the address book number of the Business Unit in table F4108. If both fields are different and are not blank, the system identifies the item as foreign.

When you enter the customs information, the system updates the F4108 table with the status code, according to the values set in the processing options.

8.4.2 Forms Used to Enter Additional Lot Information for Russia

Form Name Form ID Navigation Usage
Lot Master Revisions W4108A Lot Control (G4113), Lot Master Revisions.

Select Add on the Work With Lot Master form.

Review and select existing records.
Work With Lot Additional Information W7464108A Click OK on the Lot Master Revisions form. Select an existing lot record.
Lot Additional Information W7464108B Select a record on the Work With Lot Additional Information form and click Select. Add customs information.

8.4.3 Setting Processing Options for Set Up Item - Custom Declaration Number (P7464108)

Use these processing options to specify default values for the program.

8.4.3.1 General

1. Update Status Code

Specify whether the system updates the status code in the Status Code field (data item LOTS) in the F4801 table. Enter 1 to update the Status Code field. Leave this processing option blank to suppress the update of the status code.

2. Enter Status Code

Enter the code that the system uses to update the Status Code field (data item LOTS) in the F4801 table when you set the Update Status Code processing option to 1.

3. Status Code Search

Specify the status of the lot that the system uses to select records. The value that you specify must exist in the Lot Status Codes (41/L) UDC table.

8.4.4 Entering Additional Lot Information for Russia

Access the Lot Additional Information form.

Customs Declaration Nbr (customs declaration number)

Enter the Declaration Number from the customs form.

Customs Dispatch Date

Enter the date of the customs form.

Customs Code

Enter the code that describes the customs classification for the lot. The code that you enter must exist in the Customs Code (74/CU) UDC table.

8.5 Using Fixed Asset and Inventory Reports for Russia

In addition to the reports specified as part of a process in other sections of this implementation guide, these reports exist for Russia.

Report ID and Report Name Description Navigation
R74R41003

Print Transfer Item Note

Use this program when you transfer inventory between two business units within the same company. Select Inventory (G74R41), Print Transfer Item Note
R74R5120

Fixed Asset Card

The Fixed Asset Card is a report for each asset that includes the initial cost, depreciation, maintenance, and location of the asset, as well as any changes to the cost, depreciation, and location. You must produce the report upon request of the tax authorities.

Before you run this report, you must verify that the Documents for Change (74R/CH) UDC table and the Documents for Maintenance (74R/MN) UDC table are set up.

When you run the Fixed Asset Card program (R74R5120), the system reads the data stored in the F74R5110 table and the F1201 table.

Fixed Assets (G74R12), Fixed Asset Card
R74R5130

Fixed Assets Transfer Note

Generate the document that is required to transfer fixed assets. The system produces three copies of the report.

You must produce the Fixed Asset Transfer Note report when you transfer a fixed asset to another location. The report includes information about the item and information about the location change.

Fixed Assets (G74R12), Fixed Assets Transfer Note
R74R6000

Print Stock Balance Report

Use this program to confirm stock balances and transactions for a specified period. Select Inventory (G74R41), Print Stock Balance Report.

8.5.1 Generating the Print Transfer Item Note Report (R74R41003)

The Print Transfer Item Note report when you transfer inventory between two business units within the same company. The report is based on the F4111 table. When you run the Print Transfer Item Note program, you must print two copies of the report. One copy of report is kept in the issuing location, and the another one is sent to the new location of the inventory. The system summarizes all lines with the same item number into one line if the unit of measure for the items is the same, and prints the taxes on the items.

8.5.2 Setting Processing Options for Print Transfer Item Note (R74R41003)

Processing options enable you to specify the default processing for programs and reports.

8.5.2.1 General

1. Language Preference

Specify the language in which the system prints the report. The value that you enter must exist in the Language (01/LP) UDC table.

2. Document Date From

Specify the beginning of the date range that the system uses to select records.

3. Document Date Thru

Specify the end of the date range that the system uses to select records.

4. Report Name

Enter the text that the system prints as the name of the report.

5. Delivered Signature Role

Specify the role of the person delivering the report.

6. Received Signature Role

Specify the role of the person who receives the report.

8.5.3 Processing Options for the Fixed Asset Card (R74R5120) Report

Set these processing options before you run the fixed asset card report.

8.5.3.1 General

Use these processing options to specify the ledger type and account number category code that print on the report.

1. Ledger Type

Specify the ledger type that identifies the original cost of the assets. The value that you enter must exist in the Ledger Type (09/LT) UDC table. If you leave this processing option blank, the system uses ledger type AA.

2. Account Number Category Code

Specify the account number category code that the system prints on the report. Values are 21, 22, and 23. If you leave this processing option blank, the system prints the account number on the report.

8.5.3.2 Revaluation

Use these processing options to specify the ledger type for revaluation.

1. Revaluation

Specify the ledger type that the system uses to retrieve the revaluation. The value that you specify must exist in the Ledger Type (09/LT) UDC table.

8.5.4 Processing Options for Fixed Asset Transfer Note (R74R5130)

Set these processing options before you run the fixed asset transfer note.

8.5.4.1 General

Use these processing options to specify the ledger type and the chief accountant name and address number to print on the report.

1. Ledger Type

Specify the ledger type that the system uses to select records to process. The value that you enter must exist in the Ledger Type (09/LT) UDC table.

2. Use Name from Address Book

Specify whether the system retrieves the name of the Chief Account from the F0101 table. Enter 1 to retrieve the name from the F0101 table. Leave this processing option blank to use the name that you specify in the Chief Accountant Name processing option.

3. Chief Accountant Name

Specify the name of the chief accountant.

4. Address Number of Chief Accountant

Specify the address book number of the chief accountant.

8.5.5 Generating the Stock Balance Report (R74R6000)

You produce the Stock Balance to confirm stock balances and transactions for a specified period. The period for which you produce the report is determined by the company's accounting policy.

The report separates records by warehouse and by person responsible, and does not include records with zero balances. The system reads the F41112 table and the F4111 table to calculate the beginning balance. The system calculates the received product amounts minus issued product amounts for the period. The system also calculates a final sum for the balance.

When you run the Stock Balance program, the system calls the Create Missing As Of Record (R74R6097) program to actualize the product amounts when there were no transactions for the product during the accounting period.

8.5.6 Setting Processing Options for Print Stock Balance Report (R74R6000)

Processing options enable you to specify the default processing for programs and reports.

8.5.6.1 General

1. Company

Specify the company for which you run the report.

2. Business Unit

Specify the business unit for which you run the report.

3. Document Date

Specify the date that the system prints on the Stock Balance report. If you leave this processing option blank, the system prints the system date.

4. Document Type

Specify the document type that the system uses to determine the next numbering scheme to use. The value that you enter must exist in the Document Type (00/DT) UDC table.

5. Language

Specify the language in which the system prints the report. The value that you enter must exist in the Language (01/LP) UDC table.

6. Header Signature Role

Enter the role of the person who will sign the document in the header area. The value that you enter must exist in the Signature Role (74R/RL) UDC table.

7. Footer Signature Role

Enter the role of the person who will sign the document in the footer area. The value that you enter must exist in the Signature Role (74R/RL) UDC table.

8. Accountant Signature Role

Enter the role of the accountant who will sign the document. The value that you enter must exist in the Signature Role (74R/RL) UDC table.

8.5.6.2 Process

1. GL Date - Beginning Effective

Specify the beginning of a range of dates that the system uses to select records to include on the report.

2. GL Date - Ending Effective

Specify the end of a range of dates that the system uses to select records to include on the report.

3. Document Description Format

Specify the description for the document that the system prints on the report. Enter 1 to print the Transaction description. Leave this processing option blank to print the Document / Order Accountant description.