Glossary

Account Number

Enter a value that represents an account number. If you enter a value in the Account Number field, the system uses this account number to override the automatic accounting instructions (AAIs) that are normally associated with the pay type for all of the timecards that are created by the template. If you leave this field blank, the system uses the AAIs to determine the account number.

A value that identifies an account in the general ledger. Use one of these formats to enter account numbers:

  • Standard account number (business unit.object.subsidiary or flex format).

  • Third G/L (general ledger) number (maximum of 25 digits).

  • Account ID number. The number is eight digits long.

  • Speed code, which is a two-character code that you concatenate to the AAI item SP.

    You can then enter the code instead of an account number.

The first character of the account number indicates its format. You define the account format in the JD Edwards EnterpriseOne General Accounting constants.

Business Unit

Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.

Business unit security might prevent you from viewing information about business units for which you have no authority.

Company

Enter a code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in F0010 and identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.

Note: You can use company 00000 for default values such as dates and automatic accounting instructions. You cannot use company 00000 for transaction entries.

Employee (Employee No)

Enter the employee numbers of the employees that you want to include in the group. The employee number identifies an entry in the Address Book system, such as employee, applicant, participant, customer, supplier, tenant, or location.

Employee Business Unit

Enter a value that identifies the Business Unit the system searches to determine the accounting distribution. When defining the default rules (Company 00000), leave the Business Unit blank for the system to retrieve the Business Unit number entered on the Employee timecard, or from the Employee's Home Business Unit.

You can use the Skip to Business Unit field in the header part of the screen to specify the Business Unit to be displayed first in the lower part of the screen.

Equipment Worked On

Enter an identification code that represents an asset. You enter the identification code in one of these formats:

  • Asset number: a computer-assigned, 8-digit, numeric control number.

  • Unit number: a 12-character alphanumeric field.

  • Serial number: a 25-character alphanumeric field.

Every asset has an asset number. You can use unit number and serial number to further identify assets. If this is a data entry field, the first character you enter indicates whether you are entering the primary (default) format that is defined for the system, or one of the other two formats. A special character (such as / or *) in the first position of this field indicates which asset number format you are using. You assign special characters to asset number formats on the fixed assets system constants form.

Home Business Unit

Enter the number of the business unit in which the employee generally resides.

Job Step

Enter a UDC (UDC) (06/GS) that designates a specific level within a particular job type. The system uses this code in conjunction with job type to determine pay rates by job in the Pay Rates table.

Job Type

Enter a UDC (06/G) that defines the jobs within the organization. You can associate pay and benefit information with a job type and apply that information to the employees who are linked to that job type.

Pay Cycle

Enter a code that identifies the values for a master payroll cycle.

Pay Type and Pay Type Code

Enter a pay type that will be used on the newly created timecards. This is a code that defines the type of pay, deduction, benefit, or accrual.

Pay types are numbered from 1 to 999. Deductions and benefits are numbered from 1000 to 9999.

Piecework Rate

Enter the rate that is paid for the type of component (piece) that is produced. If you enter a rate in this field, this rate overrides the rate in the Employee Master file.

For the system to use this rate, you must set the processing options for the Time Entry Master Business Function to retrieve piece rates from F060116

Position ID

A code that you use for budgetary (position) control purposes. The position ID consists of:

  • Position (position code and its description).

  • Fiscal year.

  • Home business unit.

For example, you can identify position A0-1 as Accounting Manager for fiscal year 2005-2006, for home business unit 41.

You can set up positions so that the position IDs are the same as the corresponding job IDs. Within a home business unit, positions appear in the alphanumeric sequence of their position IDs. For example, position A0-1 appears before position A0-2.

You need to complete the Position ID field if you want to allocate hours and pay to a specific position budget.

Shift Code

A UDC (00/SH) that identifies daily work shifts.

In payroll systems, you can use a shift code to add a percentage or amount to the hourly rate on a timecard.

For payroll and time entry: If an employee always works a shift for which a shift rate differential is applicable, enter that shift code on the employee's master record. When you enter the shift on the employee's master record, you do not need to enter the code on the timecard when you enter time. If an employee occasionally works a different shift, you enter the shift code on each applicable timecard to override the default value.

Union and Union Code

Enter a UDC (06/UN) that represents the union or plan in which the employee or group of employees work or participate.