46 UX One Role: Lessee Accounting Manager (Release 9.2 Update)

This chapter discusses:

46.1 Understanding the Lessee Accounting Manager Role

The Lessee Accounting Manager role, and the associated UX One pages and components, enable users to:

  • Receive alerts regarding newly leased assets, missing amortization schedules, commencement journal entry errors, asset balances that require updating, and leases that are set to expire.

  • Analyze lessee lease information.

  • Easily access Real Estate Management programs that enable users to manage leases.

Note:

The information provided for you in this documentation describes a specific UX One role, and the associated pages and components that were delivered.

You can use these role, pages, components, queries, grid formats, and form layouts as they are delivered, or you can modify them to more closely meet the requirements of your organization.

See Section 1.1, "Understanding UX One Roles"

46.2 Prerequisites

Before using the Lessee Accounting Manager role (LSACMGRJDE), and the components listed below, your system administrator must complete the steps to associate the user ID with the LSACMGRJDE role.

After this setup is complete, the users will automatically see the main page for their role when they log in to the JD Edwards EnterpriseOne system for the first time.

See Setting Up a Role Relationship in the JD Edwards EnterpriseOne Tools Security Administration Guide.

46.2.1 Prerequisite Reading

Before using the Lease Administrator role, you should have a complete understanding of the components and applications that are accessible from the pages. Additional, essential information is provided in the JD Edwards EnterpriseOne Applications Real Estate Management Implementation Guide. See Introduction to JD Edwards EnterpriseOne Real Estate Management.

46.3 Using the Lessee Accounting Manager Role

You use the Lessee Accounting Manager Role to access the Lessee Accounting Manager page (P15004X|W15004XA).

46.3.1 UX One: Lessee Accounting Manager Page

The Lessee Accounting Manager page (P15004X|W15004XA) enables users to:

  • Receive alerts regarding newly leased assets, missing amortization schedules, commencement journal entry errors, asset balances that require updating, and leases that are set to expire.

  • Analyze lessee lease information.

  • Easily access Real Estate Management programs that enable users to manage leases.

To access the UX One Lessee Accounting Manager page, log in to the EnterpriseOne system using the Lessee Accounting Manager role.

This graphic illustrates the Lessee Accounting Manager page:

Figure 46-1 Lessee Accounting Manager Page

Description of Figure 46-1 follows
Description of ''Figure 46-1 Lessee Accounting Manager Page''

Watchlist Alerts

These alerts are based on EnterpriseOne programs. By default, the alerts are set up to use queries that are based on delivered demo data. Each of these queries is associated with a specific program version. To use a different query or call a different program version, you can modify these queries or create new queries that better meet your requirements. Additionally, these watchlists have been set up with specific warning and critical threshold values. You can adjust these values to meet your requirements.

This table lists and describes the watchlist alerts that are available on the Lessee Accounting Manager page:

Watchlist Alert Description
New Leased Assets This alert tells users how many new assets have been leased within the last 60 days. The system displays leases with a lease commencement date in the last 60 days.

When you click the alert, the system displays the Work With Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

Amortization Schedules Missing This alert tells users when leases have been created, but are not yet at a lease classification status of 20.

When you click the alert, the system displays the Work With Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

Commencement Journal Errors This alert tells users when leases have commencement journal entries in error, and are at a lease classification status of 35.

When you click the alert, the system displays the Work With Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

Asset Balances Require Update This alert tells users when journal entries for a leased asset have not been created in more than 30 days. The system displays leases with the Lessee Accounting Thru Date is older than 30 days.

When you click the alert, the system displays the Work With Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

Leases Set to Expire This alert tells users how many leases are set to expire within the specified time frame. The system displays leases with a space available date between the system date and the next 60 days.

When you click the alert, the system displays the Work With Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

Units Missing Assets This alert tells users whether there are units with the lessee flag turned on that do not have an asset number.

When you click this alert, the system displays the Work With Units form. The following grid format is available:

  • Basic

The following form layout is available:

  • Unit Master Revisions

Lease Terms Changed This alert tells users whether there are any leases where the terms have changed and have not been either terminated early or remeasured. (Recalculate Lease Liability flag not equal to 0).

When you click this alert, the system displays the Work with Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

Leases Recently Terminated This alert tells users whether there are any leases that have been terminated within the last 30 days. (Lease Liability Status = 55, Lessee Accounting JE Thru Date between today minus 30 and today.)

When you click this alert, the system displays the Work with Amortization Schedules form. The following grid formats are available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule


For additional information about the programs used by these watchlists, see Balance Sheet Lessee Accounting (Release 9.2) in the JD Edwards EnterpriseOne Real Estate Management Implementation Guide.

Charts

These charts are based on EnterpriseOne programs. By default, the charts are set up to render using queries that are based on delivered demo data. Each of these queries is associated with a specific program version. To use a different query or call a different program version, you can modify these queries or create new queries that better meet your requirements.

This table lists and describes the charts that are available on the Lessee Accounting Manager page:

Component Title Description
Leases by Lease Classification by Unit Type (P15171X|W15171XC) Use this chart to view leases by lease classification and unit type.

This chart is based on the Work With Amortization Schedules program (P15171).

Leases by Likelihood to Exercise Option by Unit Type (P15171X|W15171XD) Use this chart to view leases by their likelihood to exercise option and by unit type.

This chart is based on the Work With Amortization Schedules program (P15171).

Leases by Lease Liability Status (P15171X|W15171XE) Use this chart to view leases by their lease liability status codes.

This chart is based on the Work With Amortization Schedules program (P15171).

Lease Commencement by Lease Liability Status (P15171X|W15171XF) Use this chart to view leases that are scheduled to commence in the next 4 weeks, from the specified date, by lease liability status code. The chart groups all leases that fall outside of the 4-week range in separate bars, and also includes a separate bar for all leases without a lease commencement date.

This chart is based on the Work With Amortization Schedules program (P15171).


For additional information about the programs used by these charts, see Balance Sheet Lessee Accounting (Release 9.2) in the JD Edwards EnterpriseOne Real Estate Management Implementation Guide.

Springboard Tasks

You use tasks to access EnterpriseOne programs and other UX One pages. These tasks are included in a springboard on the page.

This table lists and describes the tasks on the Lessee Accounting Manager page:

Task Description
Lease Master Use this task to access the Lease Master program (P1501, Version ZJDE0003).

The following grid formats are available:

  • Basic

  • Simple

  • Equipment Leases

  • Property Leases

The following form layout is available:

  • Recurring Billing

    Note that the Equipment Lease and Property Lease grid formats have also been added to the Recurring Billing program, which is used with this form layout.

The following personal forms are available:

  • Basic

  • Simplified Lease Entry

Amortization Schedules Use this task to access the Amortization Schedules program (P15171).

The following grid format is available:

  • Basic

  • Simple

The following form layouts are available:

  • Lease Liability Schedule

The following queries are available:

  • Leases to be remeasured (Recalculate Lease Liability = 1)

  • Leases ending early (Recalculate Lease Liability = 2)

Unit Master Use this task to access the Unit Master program (P15217).

The following form layouts are available:

  • Unit Master Revisions

The following personal forms are available:

  • Basic

The following grid formats are available:

  • Simple

Bill Codes Use this task to access the Bill Codes program (P1512).
Recurring Billing Use this task to access the Recurring Billing program (P1502).
Manual Billing Use this task to access the Manual Billing program (P1511).
Trial Balance by Subledger Use this task to access Trial Balance by Subledger program (P09215).

For additional information about the programs you can access from the springboard, see Introduction to JD Edwards EnterpriseOne Real Estate Management in the JD Edwards EnterpriseOne Applications Real Estate Management Implementation Guide. Additionally, see Reviewing Trial Balances, Ledgers, and Subledgers in the JD Edwards EnterpriseOne General Accounting Implementation Guide.