The Properties toolpane contains properties that allow authors to track document status or State. Unlike document properties, the Owner workflow property is maintained on the server. To change the Owner, you must be working online and the document must be either checked in, checked out to you, or checked out to another author. The Owner is saved in the document history when the document is checked in.
To change the State workflow property, you must first check out the document. The State is saved in the document history when the document is checked in.
Owner and State workflow properties are saved with the document when the document is checked in. In addition, unlike other document properties, a document cannot inherit a workflow property from a parent document.
Note: Workflow properties are not included with exported documents. When you import content, the Owner and State workflow properties for documents are reset to blank, which is the default value.