Creating Employee Privileges

1. In Reporting and Analytics, click Labor Management, and then click Payroll Preprocessing.
2. In Payroll Preprocessing, click Admin, and then click Employee Privilege Administration.
3. Click Add, and then enter an employee role or position in the Name field.
4. Select the appropriate privileges for the employee role, and then click Save.

   • Clock In/Out Outside Schedule: Select this option to allow employees in this class to clock in and clock out outside the times set in the time clock schedule.

     Employee groups with this privilege can clock in and clock out employees who cannot clock in and clock out outside of their schedule for themselves.

   • Override Clock In/ Out Grace: Select this option to allow employees in this class to override the established grace period for clocking in or clocking out and authorize non-privileged employees to do the same.

     Employee groups with this privilege can override clock in and clock out grace periods for employees who cannot override clock in and clock out grace periods for themselves.

   • Override Scheduled Jobs: Select this option to allow employees in this group to clock into a job that they are not scheduled to perform. If this option is not selected, an authorization is required when employees attempt to clock into a job they are not scheduled to perform.

     Employee groups with this privilege can override scheduled jobs for employees who cannot override scheduled jobs for themselves.

   • Authorize Clock Ins: Select a privilege level for employees in this group for authorizing clock ins. The Clock in Privilege level assigned to the job the employee is clocking in for is checked against this privilege. Valid options are 0 through 3, with zero (0) being the lowest.

   • Perform Clock In: Select a privilege level for the employees in this group for clocking into the system. The Clock in Privilege level assigned to the job the employee is clocking in for is checked against this privilege. Valid options are 0 through 3, with zero (0) being the lowest.

   • Authorize ID Assignment: Select this option to allow employees in this group to assign magnetic cards (magCard) to other employees.

   • Clock Out with Open Checks: Select this option to allow employees in this group to clock out while having open checks without authorization.

     Employee groups with this privilege can clock out employees who cannot clock out with open checks for themselves.

   • Reprint Time Card: Select this option to allow employees in this group to reprint their time cards.

     Employee groups with this privilege can reprint time cards for employees who cannot reprint time cards for themselves.

   • Authorize Clock Out with Open Checks: Select this option to allow employees in this group to clock out while having open checks with proper authorization or permission.

   • Authorize Clock Out with Open Tills: Select this option to allow employees in this group to clock out while having open tills with proper authorization or permission.

   • Authorize Clock In Out Outside Schedule: Select this option to allow employees in this group to clock in and clock out outside of their scheduled shift with proper authorization or permission.