Orders by E-Mail

Orders can be sent to a supplier or sub-supplier in print or directly via e-mail.

In order to be able to send orders to a supplier via e-mail, the following requirements have to be met.:

• Microsoft Outlook (97, 98 or 2000) must be installed in the system unit from which the order is carried out.
  The option „Save copy in folder“ should be activated in order to be able to reconstruct which order has been sent at which point in time.
• The standard text for the message in the e-mail (e.g. “Enclosed you will find our order”) is located in the file UiText, but it can be changed by the operator via the update program Application -> Supplier-> Mail Text Order.
• In the address fields for the supplier / sub-supplier, a valid e-mail address must be entered in the field E-Mail.
• In the update program Supplier (Sub-Supplier), the option "Order by Mail" must be activated.
• After a click on the button Execute in the update program Order, the mail will be generated and stored in the folder “Outgoing Mail” of your e-mail application, along with the actual order as an attachment in the form of a file called “order.txt”. When the e-mail application is started the next time, the mail will be sent automatically or it will be sent directly if the application Had already been started before the creation of the mail.

Note:
The file “order.txt” is not configured individually, as far as the font type and size is concerned. The editor’s configuration is valid for all files. The default font size is “12”, i.e. not all of the 80 characters fit in one line on the printout.

Depending on the editor the recipient uses to print the file “order.txt”, the font size has to be changed to “10” to enable that all files can be printed out correctly.

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MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin

Germany