Printing Sales Journal Errors (PSJE)

Purpose: Use the Sales Journal Errors Report to identify invoice records that are out of balance. Invoices that are out of balance are also flagged on the Standard Sales Journal and Sales Journal by Division.

How can an invoice be of balance? Invoices should ordinarily never be out of balance, but sometimes it is possible for this situation to occur if, for example, there is a rounding difference in the tax calculation on an order with multiple payment types.

If an invoice is out-of-balance: An invoice is flagged as out-of-balance if the total Merchandise, Freight, Additional freight, Tax, Handling, and Additional charge for all Invoice Pay Method records do not equal the corresponding totals for the Invoice Ship To record. If the Invoice Pay Method total is higher than the Invoice Ship To total, the out-of-balance amount is negative; otherwise, if the Invoice Pay Method total is lower than the Invoice Ship To total, the out-of-balance amount is negative.

Fixing out of balance invoices: Contact your Order Management System representative for assistance if any invoices are out of balance.

Print Sales Journal Errors Screen

How to display this screen: Enter PSJE in the Fast path field at the top of any menu, or select Print Sales Journal Errors from a menu.

Completing this screen: Confirm that the Start date and the End date are correct, or override the dates if needed, then select Submit. Both fields default to the current date.