Setting Up the Number Assignment Table (WNUM)
Purpose: Use the Number Assignment table to establish the starting and ending number assignments used throughout the system for fields that require a unique identifier, such as an order number, purchase order number and customer number.
The system will automatically and sequentially assign the next number for each record defined in this table. Typically, this table is pre-loaded by Order Management System. If, however, the Number Assignment table is empty, you must define each number assignment during system set up. See Available Number Assignments for a description of each number assignment.
In this chapter:
• Work with Number Assignment Screen
• Available Number Assignments
• Create Number Assignment Screen
• Copy Company Info Window (Copying a Number Assignment)
• Change Number Assignment Screen
Work with Number Assignment Screen
Purpose: Use this screen to change, copy, delete, or display a number assignment field.
How to display this screen: Enter WNUM in the Fast path field at the top of any menu or select Work with Number Assignment from a menu.
Field |
Description |
File code |
A code to uniquely identify a number assignment. Alphanumeric, 3 positions; optional. |
Description |
The description of the number assignment. Alphanumeric, 40 positions; display-only. |
Last # |
The number most recently assigned for the number assignment. Numeric, 9 positions; optional. |
The initial number for the number assignment. Numeric, 9 positions; optional. |
|
The highest possible number that can be used for a number assignment. The value in the Last # field rolls (begins at the value in the Start # field again) when it reaches the value in the End # field. Numeric, 9 positions; optional. |
|
Reset date |
The date on which you changed the value in the Last # field manually. Numeric, 6 positions (in user date format); optional. |
Screen Options |
Procedure |
Change a number assignment |
Select Change for a number assignment to advance to the Change Number Assignment Screen. |
Copy a number assignment |
Select Copy for a number assignment to advance to the Copy Company Info Window (Copying a Number Assignment). |
Delete a number assignment |
Select Delete for a number assignment to delete it. The screen displays a message if you try to delete a system supplied number: System supplied number file codes cannot be deleted. |
Display a number assignment |
Select Display for a number assignment to advance to the Display Number Assignment Screen. |
Create a number assignment |
Select Create advance to the Create Number Assignment Screen. |
Purpose: This chart lists and describes all of the number assignment records that should be included in your system. If the number assignment table is empty when you install the system, you must define each number assignment during system installation.
Although 9 positions are available for the Start # and End # fields, actual field lengths vary. For example, the number assignment A01 (Order Batch) is a 5-digit field; therefore, the numbers in the Start # and End # fields cannot exceed 5 digits. Refer to this table for exact field lengths for each number assignment.
Code |
Number Assignment |
Description |
Field name/length |
A01 |
Assigns the next number when entering a new batch of mail orders during Order Entry. |
OBA Batch # Numeric, 5 positions |
|
A04 |
Assigns the next number to a purchase order for merchandise. |
POH PO # Numeric, 7 positions |
|
A05 |
Assigns the next number to uniquely identify a new customer order or quote. |
OHD Order # Numeric, 8 positions |
|
A06 |
Assigns the next number when receiving merchandise ordered on several purchase orders to distribute costs across all goods received. |
POC Control # Numeric, 7 positions |
|
A07 |
Assigns the next number to uniquely identify the customer who places an order or wants a catalog. |
CST Customer # Numeric, 9 positions |
|
A09 |
Assigns the next number to incoming inventory being held in suspense. |
SPW Job # Numeric, 6 positions |
|
A10 |
Assigns the next number to uniquely identify a fraudulent name and address. |
CFF Seq # Numeric, 7 positions |
|
A11 |
Assigns the next number to a bill to customer. |
CBT Account # Numeric, 7 positions
|
|
A12 |
Assigns the next number to an item or SKU so that you can uniquely identify it when passing e-commerce information or when picking and packing it (the number is printed with a product's bar code on the pick slip). |
SKU Short SKU Numeric, 7 positions |
|
A13 |
Assigns the next number to a batch of pick slips so that you may bill all pick slips in the batch in a single step. |
PCH Billing Batch # Numeric, 7 positions |
|
A14 |
Assigns a number to a pick slip generation procedure, such as one that generates pick slips by customer number. |
PSO Seq # Numeric, 5 positions |
|
A15 |
Assigns the next number to uniquely identify each pick. |
PCH Control # Numeric, 7 positions |
|
A16 |
Assigns the next number to an invoice which uniquely identifies a shipment. |
IHD Invoice # Numeric, 7 positions |
|
A17 |
Assigns the next number to a pre-authorized return. |
RAH RA# Numeric, 3 positions |
|
A18 |
This number assignment is no longer implemented; the system uses the refund check number specified in the Bank table instead. |
RRC Check # Numeric, 7 positions |
|
A21 |
|
|
|
A25 |
Not currently implemented. |
CTG Call Tag # Numeric, 7 positions |
|
A26 |
Assigns the next number to a cart to be used for cart/bin picking. |
PDL Cart Batch # Numeric, 3 positions |
|
A27 |
Assigns the next order number equivalent to an order number from another system. |
OCR Cross Reference # Numeric, 9 positions |
|
A28 |
Assigns the next invoice number equivalent to an invoice number from another system. |
ICR Cross Reference # Numeric, 9 positions |
|
A29 |
Assigns the next barcode number that will print on the shipping label. This counter is used by TanData when you ship a miscellaneous package (not a Order Management System order). This enables you to wand the barcode on the package and add it to the manifest. |
(No field defined in Order Management System) Numeric, 9 positions |
|
A30 |
Assigns the next sequence number to uniquely identify a deposit table transmitted to the American Express credit card authorization service |
(No field defined in Order Management System) Numeric, 6 positions |
|
A31 |
Assigns the next batch number to uniquely identify a deposit table transmitted to the NaBanco credit card authorization service |
(No field defined in Order Management System) Numeric, 3 positions |
|
A32 |
Assigns the next batch number to uniquely identify a deposit table transmitted to the J.C. Penney credit card authorization service |
(No field defined in Order Management System) Numeric, 3 positions |
|
A33 |
|
|
|
A34 |
Assigns the next item number in item entry if Auto assign item # in the System Control table = Selected. |
(No field defined in Order Management System) Numeric, 9 positions maximum |
|
A36 |
Assigns the next number to identify an item to item transfer (item transaction code = G). The system uses the same ID number for both the "from" and "to" items. |
ITH ID Numeric, 9 positions (the system adds an additional position to the beginning of the number containing the letter "I") |
|
A38 |
Assigns the next control number for items requested for replenishment by outlet warehouses. |
ARD Control number Numeric, 9 positions |
|
A39 |
Assigns the next number to a new batch of payment transactions, whether you are using the Cash Receipts or the Batch Payment function. |
(no field defined in Order Management System) Numeric, 9 positions maximum |
|
A40 |
Assigns the next control number when you process a batch of orders received through the internet interface. |
Numeric, 5 positions |
|
A41 |
Assigns the next sequence number to identify a deposit table transmitted to the GECC credit card authorization service. |
(No field defined in Order Management System) Numeric, 9 positions |
|
A42 |
Not currently implemented. |
OCR B Number Numeric, 7 positions |
|
A43 |
Not currently implemented. |
Case number Numeric, 10 positions |
|
A47 |
Not currently implemented. |
(No field in Order Management System) |
|
A48 |
Not currently implemented. |
No field defined in Order Management System Numeric, 7 positions |
|
A49 |
Not currently implemented. |
Batch control number Numeric, 10 positions |
|
A50 |
Not currently implemented. |
Batch control number Numeric, 10 positions |
|
A51 |
Not currently implemented. |
Batch control number Numeric, 10 positions |
|
A52 |
Not currently implemented. |
Batch control number Numeric, 10 positions |
|
A53 |
Not currently implemented. |
Batch control number Numeric, 10 positions |
|
A57 |
Assigns the next sequence number to each SKU/offer price created in Update SKU Offer Prices so that multiple users can create SKU/offer prices at one time. |
Job number Numeric, 6 positions |
|
A58 |
Assigns the next sequence number when you create a new vendor, skipping over numbers already assigned to vendors. |
Numeric, 7 positions |
|
A60 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A61 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A62 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A63 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A64 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A65 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A66 |
Not implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A67 |
Not currently implemented. |
No field defined in Order Management System Numeric, 6 positions |
|
A68 |
Assigns the next sequence number to the online authorization when you receive a response from the authorization service during online credit card authorization. |
Transaction sequence # Numeric, 15 positions |
|
Not currently implemented. |
Batch control # Numeric, 10 positions |
||
Assigns the next sequence number to the Reference ID field in the Integration Process Control table. |
Reference ID Alphanumeric, 16 positions |
||
A72 |
Assigns the next sequence number to the Tickler number field for a newly created tickler. |
Tickler number Numeric, 9 positions |
|
A74 |
Alternate Customer # |
Assigns the next sequence number to the Alternate customer number field whenever a new customer is created if the Assign Alternate Customer # (I88) system control value is selected. |
Alt customer # Alphanumeric, 15 positions |
C10 |
POS Customer # |
Used with a series of other data to build a customer number for a point-of-sale (POS) system. |
Customer id Numeric, 6 positions |
C11 |
POS Transaction # |
Sequential number that is used for sending activities to a POS system. The POS Transaction # is not related to a transaction but is required to pull sales transactions into the POS system. |
Transaction id Numeric, 8 positions |
Create Number Assignment Screen
Purpose: Use this screen to define the number assignments required for system installation. See Available Number Assignments.
How to display this screen: Select Create at the Work with Number Assignment Screen.
Field |
Description |
A unique identifier assigned to each number assignment. Once a file code is assigned, it cannot be changed, only deleted. See Change Number Assignment Screen. Alphanumeric, 3 positions; display-only. |
|
Last # |
The most recent number automatically assigned by the system or set manually. The last number must be greater than or equal to the value in the Start # field. Numeric, 9 positions; required. |
Start # |
The initial value for a number assignment. Numeric, 9 positions; required. |
End # |
The highest possible number to be assigned for a number assignment. Numeric, 9 positions; required. |
Although 9 positions are available for the Start # and End # fields, actual field lengths vary. For specific field lengths, refer to the table entitled Available Number Assignments. |
|
Reset date |
The date on which you changed the value in the Last # field manually. Enter a reset date each time you update the value in the Last # field. Numeric, 6 positions (in user date format); required (only if last number is changed manually). |
Copy Company Info Window (Copying a Number Assignment)
Purpose: Use this window to copy a number assignment to one or all of the companies set up on your system.
How to display this screen: At the Work with Number Assignment Screen, select Copy for the number assignment you wish to copy.
Field |
Description |
Company code |
A code to uniquely identify a company set up on your system. A company contains a single, isolated set of tables and data: it is an organization of financial information, inventory, and customers that is completely separate from another company. Numeric, 3 positions; required. |
To copy to one company: Enter the company code to which you wish to copy a number assignment and Select OK.
To copy to all companies: Select All Companies.
Change Number Assignment Screen
To change: Select Change for the number assignment at the Work with Number Assignment Screen to advance to the Change Number Assignment screen. You can change all fields on this screen except the File code field.
See Create Number Assignment Screen for a description of the fields on this screen.
Display Number Assignment Screen
To display: Select Display for the number assignment at the Work with Number Assignment Screen to advance to the Display Number Assignment screen. You cannot change any information on this screen.
See Create Number Assignment Screen for a description of the fields on this screen.
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WNUM OMS 17.1 September 2018 OTN