Working with Offer Overrides by Item Class (WSOI)
Purpose: Use Work with Item Offer Overrides by Class to override existing item/offer and SKU/offer information by item class. You can update item offer information at different levels:
• override the entire item class: update all items in the item class and offer with the information you enter
• override a specific item: update only selected items in the item class and offer with the information you enter
• override a specific SKU: update only selected SKUs in the item class and offer with the information you enter
Why use? Overriding existing item/SKU offer information by item class is helpful if you include an entire item class in one offer. You can copy item/SKUs from one offer to another by item class through Copying SKU Offer Information (MCSO).
Note: You cannot use Item Offer Overrides by Class to override item/SKU pricing information that includes value added tax (VAT). On orders subject to VAT, tax does not accumulate in the Tax field; instead, the customer pays a tax-inclusive price for each item and the tax is “hidden” on the order detail line in the Hidden tax field. See the Tax Included in Price (E70) system control value.
In this chapter:
• Item Offer Overrides by Item Class Screen
• First Item/Offer Override Details Screen
• Second Item/Offer Override Details Screen
• First SKU/Offer Override Details Screen
• Second SKU/Offer Override Details Screen
Item Offer Overrides by Item Class Screen
How to display this screen: Enter WSOI in the Fast path field at the top of any menu or select Work with Item Offer Overrides by Class from a menu.
Field |
Description |
Item class |
The item class code for the items and SKUs you wish to update. See Working with Item Classes (WICL). The item class code is used in conjunction with the offer code. This option only updates items and SKUs that are in the item class and offer you enter. Alphanumeric, 3 positions; required. |
Offer |
The offer you wish to update. See Working with Offers (WOFR). The offer is used in conjunction with the item class code. This option only updates items and SKUs that are in the item class and offer you enter. Alphanumeric, 3 positions; required. |
Effective date |
The starting date for an item price break in this offer. This item quantity discount is available until the next effective date, if any. Effective date is from the Effective date field in the Item Price table. Numeric, 6 positions (in user date format); display-only. |
Price |
The offer price for item/SKUs in the offer and item class you selected. Numeric, 7 positions with a 2-place decimal; optional. |
Associate price |
The associated offer price for item/SKUs in the offer and item class you selected. Numeric, 7 positions with a 2-place decimal; optional. |
Special handling |
Indicates whether an item/SKU is eligible for any type of special handling (such as monogramming) in this offer. Selected = The item/SKU is eligible for special handling. Unselected = The item/SKU is not eligible for special handling. |
S/H price (Special handling price) |
The price to charge when for special handling. This is the price per unit for special handling, multiplied by the quantity ordered. The following message indicates if you enter a price without selecting the Special handling field: Special handling price not allowed when not eligible. Numeric, 7 positions with a 2-place decimal; optional. |
S/H code (Special handling code) |
The additional charge code for the type of special handling you are offering for the item. The special handling can be either standard or custom; the system handles each type in a different way. See Establishing Additional Charge Codes (WADC) and Establishing Custom Special Handling Formats (WSHF). If you enter a special handling code here, you advance to the Work with Special Handling Screen or Work with Custom Special Handling Screen automatically in order entry. The following message indicates if you enter a price without selecting the Special handling field: Special handling price not allowed when not eligible. Alphanumeric, 2 positions; optional. |
Gift wrap (Gift wrap flag) |
Indicates whether the item/SKU can be gift wrapped. Valid values are: Selected = Eligible for gift wrap. Unselected = Not eligible for gift wrap. |
G/W price (Gift wrap price) |
The price in this offer to charge for gift wrapping. The gift wrap price is multiplied by the order quantity for the item/SKU. The following message indicates if you enter a price without selecting the Gift wrap field: Gift Wrap Price not allowed when gift wrap flag is No. Numeric, 7 positions with a 2-place decimal; optional. |
Freight |
The freight amount to charge for this item, multiplied by the quantity ordered. Used only if the source code uses By Item or Flat Rt/Item. Numeric, 6 positions with a 2-place decimal; optional. |
Hidden freight |
Used only with item level freight methods, such as: Flat rate by item, flat rate by item quantity, flat rate by item source, and by item. What is hidden freight? Hidden freight represents the portion of the item/SKU's catalog price that is used for freight. You can define a hidden freight value when the freight charge to ship the item/SKU is very high. The hidden freight charge is included in the price of the item/SKU so the actual freight charge is not visible to the customer. Hidden freight is also known as "theoretical" or "buried" freight. Numeric, 6 positions with a 2-place decimal; optional. |
Sale item |
Indicates whether the item/SKU is on sale in this offer. Valid values are: Selected = The item/SKU is on sale. Unselected = The item/SKU is not on sale. If the Exclude Sale Item When Prorating Discounts (I65) system control value is selected, this flag controls whether the item is included in prorated discounts or when determining whether an order qualifies for a promotion. See the system control value for more information. |
Volume discount |
The discount percentage to apply to the item/SKU when large amounts are ordered. The total number of units determines discounts. Numeric, 7 positions with a 2-place decimal; optional. |
Coupon discount $ (Coupon discount dollars) |
The amount to subtract from the price when the item/SKU is ordered from this offer. Numeric, 7 positions with a 2-place decimal; optional. |
Coupon expiration date |
The date the coupon is no longer valid. Numeric, 6 positions (in user date format); optional. |
Feature/option |
Indicates whether the item/SKU is considered a featured or optional item in a depiction in the offer. The featured item is the focus of the depiction; optional items are displayed less prominently. For example, in a depiction of a dress, the shoes and belt depicted may be the optional items. Valid values are: Feature = This is the featured item/SKU. Option = This is an optional item/SKU. blank (default) = The existing value in the item/offer or SKU/offer remains unchanged. Optional. |
Pickup/new |
Indicates whether the item/SKU has been carried over from a previous offer or you are presenting it for the first time in this catalog. Valid values are: Pickup = This is a pickup item/SKU. New = This is a new item/SKU. Optional. |
Warranty required |
Indicates whether the item is a warranty item. Valid values are: Selected = In this offer, the item is a warranty item. When an operator adds this item to an order in order entry or order maintenance, the system adds the item to the order at no charge. Unselected = In this offer, the item is not a warranty item. If there is a price override code specified in the Default Price Override Reason for Warranty Items (G01) system control value, the system defaults this code to the Price override code field; otherwise, the operator must enter a code. |
Required reason code |
Defines whether an Order addition reason code is required when the item in this offer is added to an order in order entry or order maintenance. When you specify an add reason code for an item, there is a record of the add reason code stored in an order line history record, available for review at the Display Order Line History Screen. Valid values are: • selected = The item in this offer requires an add reason code when the item is added to an order in order entry or order maintenance. The Enter Add Reason Window opens when an operator adds this item to an order in order entry or order maintenance. • unselected = The item is this offer does not require an add reason code when the item is added to an order in order entry or order maintenance. Note: When the item is added automatically to an order through the order API, the add reason code is not required. For example, an item might be added to an order automatically if it is set up as a free gift by source code. |
Instructions:
1. Enter a valid item class in the Item class field and a valid offer in the Offer field.
2. The system defaults the descriptions of the item class and offer and each additional field on this screen becomes enterable.
3. Complete the additional fields as described above.
4. Select OK once you have completed all the overrides. Any overrides you enter on this screen will update all item/SKUs in the item class and offer. You can then create exceptions to the override you entered for a specific item or SKU. See Overriding Item Offer Details and Overriding SKU Offer Details later in this topic for more information.
5. Select Item/Offer Details to override information for a specific item, or
6. If you do not want to override existing information for a specific item or SKU, you can select Accept to accept the overrides on this screen or select Exit to cancel. If you select Accept, the Confirm Accept pop-up window opens. Select OK to accept the overrides or select Exit to cancel.
7. If you select OK to accept the changes, you return to the previous screen and the following message informs you that the overrides have been submitted: Job (ICL_OVRDS) has been submitted to batch.
Note: Once you select Item/Offer Details to advance to the First Item/Offer Override Details Screen, you can no longer return to this screen.
Screen Option |
Procedure |
Override offer details for a specific item |
Select Item/Offer Details to advance to the First Item/Offer Override Details Screen. |
Accept the overrides you have entered |
Select Accept. |
First Item/Offer Override Details Screen
Purpose: Use this screen to override a specific item in the item class and offer you entered on the Item Offer Overrides by Item Class Screen. Any information you entered on the Item Offer Overrides by Item Class Screen defaults.
How to display this screen: Select Item/Offer Details on the Item Offer Overrides by Item Class Screen.
Field descriptions: The Offer, Item class, Effective date, Special handling and Special handling code fields are described under Item Offer Overrides by Item Class Screen.
Field |
Description |
Item |
An item that belongs to the item class and offer you entered on the Item Offer Overrides by Item Class Screen. Note: Item codes for items that have SKU/offer records but not item/offer records are in a different color than items with an item/offer record. You also cannot override the Page, Effective date, Special handling and Special handling code fields for an item that does not have an item/offer record. An item that does not have SKUs and that also does not an item/offer record is not listed on this screen. Alphanumeric, 12 positions; optional. |
SKU'ed |
A value that identifies whether this item is a SKUed item.Valid values are: Unselected = This item has SKU’s. Selected = This item does not have SKU’s. You can enter an override for a specific SKU by selecting SKU/Offer Details for the item whose SKUs you wish to work with. See First SKU/Offer Override Details Screen. |
Instructions:
1. Enter information as described above.
2. Select OK.
3. Select SKU/Offer Details for an item containing SKUs to change any of the override information for a specific SKU. See First SKU/Offer Override Details Screen, or
4. If you do not want to override offer information for a specific SKU, select Accept to accept all of the overrides you have entered on Item Offer Overrides by Item Class Screen and the First Item/Offer Override Details Screen. Select OK at the confirmation window to accept the overrides or select Exit to cancel.
5. You can also reject the overrides you have entered for items/SKUs in the item class and offer by selecting Reject.
Screen Option |
Procedure |
Change additional information for a specific item |
Select Copy for an item to advance to the Second Item/Offer Override Details Screen. |
Override offer information for a specific SKU |
Select SKU/Offer Details for an item to advance to the First SKU/Offer Override Details Screen. |
Accept the overrides you have entered |
Select Accept. |
Reject the overrides you have entered |
Select Reject. |
Second Item/Offer Override Details Screen
Purpose: Use this screen to override item/offer details for a specific item.
How to display this screen: On the First Item/Offer Override Details Screen, select Change for an item.
Field descriptions: See First Item/Offer Override Details Screen for field descriptions.
Completing this screen: Once you have completed all the overrides you wish to make, select Exit to return to the First Item/Offer Override Details Screen.
First SKU/Offer Override Details Screen
Purpose: Use this screen to override item/offer details for a specific SKU.
How to display this screen: On the First Item/Offer Override Details Screen, select SKU/Offer Details for a SKUed item.
Field descriptions: Additional fields are described under First Item/Offer Override Details Screen.
Note: If there is no SKU/Offer for a specific SKU, the SKU is not listed on this screen.
Field |
Description |
Colr size othr (Stock keeping unit) |
The special characteristics for this item. Alphanumeric, three 4-position fields; optional. |
Screen Option |
Procedure |
Change additional information for a specific SKU |
Select Change for a SKU to advance to the Second SKU/Offer Override Details Screen. |
Second SKU/Offer Override Details Screen
Purpose: Use this screen to change additional SKU/offer information for a specific SKU.
How to display this screen: On the First SKU/Offer Override Details Screen, select Change for a SKU.
Field descriptions: See First Item/Offer Override Details Screen for field descriptions.
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WSOI OMS 17.1 September 2018 OTN