Add Reason for No Cost PO (M04)

Purpose: Use this screen to define the add reason code the system uses to add a drop ship PO line to an order at no cost.

Code field: Enter the add reason code the system uses to add a drop ship PO line to an order at no cost.

Add reason codes are defined in and validated against the Add Reason table; see Establishing Add Reason Codes (WADR).

To add a drop ship PO line at no cost: In order to add a drop ship PO line to an order at no cost the order line must meet the following conditions:

• the item added to the order must be a drop ship item.

• the Drop ship output field for the primary vendor defined for the drop ship item must be set to Drop Ship Purchase Order.

• the Require Reason for Lines Added in Order Maintenance (D75) system control value must be selected, or the Require reason code field for the item offer or SKU offer must be selected.

• the add reason code you enter at the Enter Add Reason Window when adding the line to the order must match the reason code defined in the Add Reason for No Cost PO (M04) system control value.

If all of these conditions are met, the system adds the line to the order at no charge. The cost that displays on the Purchase Order is 0.00.

If all of these conditions are not met, the system adds the line to the order at no charge; however, the cost that displays on the Purchase Order is the cost defined for the drop ship vendor item.

What displays on drop ship documents?

• Purchase Order: The Cost for items that meet the No Cost PO criteria is 0.00; otherwise, the Cost contains the Price defined for the drop ship vendor item.

• Vendor Drop Ship Worksheet: The Price displays as .00, regardless of whether the drop ship item was added to the order at no cost or for a cost.

• Drop Ship Pick Slip/Invoice: The Unit Price displays as .00, regardless of whether the drop ship item was added to the order at no cost or for a cost.

Enter Add Reason Window: You can only enter the add reason code you define in the Add Reason for No Cost PO (M04) system control value for lines added at no charge; otherwise, the system displays an error message: Add reason can only be used if item is no charge.

For more information: See:

• Selecting Vendors for Drop Ship Processing (MDSP) for more information on generating a drop ship PO.

• Establishing Add Reason Codes (WADR) for more information on defining add reason codes.

• Adding an Item in Order Maintenance for more information on adding an item to an order in Order Maintenance and using the Enter Add Reason Window.