Auto-Generate Item Keywords from Description (F79)

Purpose: Use this screen to define whether the system automatically generates item keywords for an item you are creating using words defined in the item's description.

Yes/No field: Select this field if you want the system to automatically generate item keywords for an item you are creating using the words defined in the item's description.

When you select OK on the Create Item screen in Work with Item/SKUs, the system displays a message indicating the item keywords were created: Creating item keywords...please wait

The system creates an item keyword for each word in the item description, except for any words defined in Work with Keyword Exclusions. If you change the item description, the system will recreate keywords based on the item’s new description.

Example: You create an item CM8745Y whose item description is “101 chicken recipes for the family.” The words “for” and “the” are defined as keyword exclusions. If the Auto-Generate Keywords at Item Creation system control value is selected, the system will automatically create an item keyword for the words “101,” “chicken,” “recipes,” and “family,”

Prompting on Item in order entry: If this system control value is selected, when you prompt on the Item field in order entry you advance to the Keyword Selection Screen (Scanning for Items Using Item Keywords) rather than the Item Selection screen. The Keyword selection screen includes an option to switch to the Item Selection screen if you prefer to scan by item code.

Related system control values: If the Create Keywords at Item Entry (F78) system control value is also selected, the system advances you to the First Work with Keywords for Item Screen where you can review the keywords the system automatically generated and also create or delete a keyword. For example, in the example above, you could delete the keyword “101” and add the keyword “cookbook” as keywords for the item CM8745Y.

If the Create Keywords at Item Entry (F78) system control value is unselected, the system does not advance you to the First Work with Keywords for Item Screen. You can review the keywords the system created for a specific item by selecting an item in Work with Item/SKUs, or you can review keywords for all items in Working with Item Keywords (WKEY).

Retail integration (external system to Order Management System) item upload: If the Auto-Generate Item Keywords from Description (F79) system control value is selected, the system automatically creates keywords for items created through the RI Item Upload process for record type 01 Item/SKU. Note: The system creates new keywords for the item based on its current description; however, any existing keywords for the item will remain. See Working with Retail Integration Item Upload (RIIU).

Leave this field unselected if you do not want the system to automatically generate item keywords for an item using the words defined in the item's description. Also, when you prompt on the Item field in order entry, you advance to the Item Selection screen. The Item Selection screen includes an option to switch to the Keyword Selection screen.