Working with Accounting Periods (WACP)
Purpose: Use the Accounting Periods function to define your fiscal calendar. Specifically, use this function to:
• add or maintain accounting periods and their descriptions
• assign accounting periods to a year
• indicate the start date and end date of the period
Transactions post to the accounting period in which they occur, even if your Accounting Department has not closed the previous accounting period.
In this topic:
• Work with Accounting Periods Screen
• Create/Change/Display Accounting Period Screen
• Displaying Accounting Periods
Work with Accounting Periods Screen
How to display this screen: Select Work with Accounting Periods from a menu or enter WACP in the Fast Path field at the top of any menu.
ACR0003 DISPLAY Work with Accounting Periods 10/19/98 13:53:21 The KL Mail Order Company ----- Closed Date ----- Opt Year Period Desc Start End A/R A/P G/L Trn
Type options, press Enter. 2=Change 4=Delete 5=Display 6=Close A/R 7=Close A/P 8=Close G/L
95 10 OCT 10/01/95 10/31/95 95 11 NOV 11/01/95 11/30/95 95 12 DEC 12/01/95 12/31/95 96 1 JAN 1/01/96 1/31/96 96 2 FEB 2/01/96 2/28/96 96 3 MAR 3/01/96 3/31/96 96 4 APR 4/01/96 4/30/92 96 5 MAY 5/01/96 5/31/96 96 6 JUN 6/01/96 6/30/96 96 7 JUL 7/01/96 7/31/96 96 8 AUG 8/01/96 8/31/96 +
F3=Exit F6=Create F12=Cancel F21=Print list F24=Select company
|
Field |
Description |
Year |
Year to which the accounting period is assigned. Numeric, 2 positions (YY); optional. |
Period |
A 2-position code that represents the accounting period. Alphanumeric, 30 positions; optional. |
Desc (Description) |
The description of the accounting period. Alphanumeric, 3 positions; optional |
Start |
The date the accounting period begins. Numeric, 6 positions (MMDDYY); optional. |
End |
The date the accounting period ends. Numeric, 6 positions (MMDDYY); optional. |
Screen Option |
Procedure |
Create accounting periods |
Press F6 to advance to the Create/Change/Display Accounting Period Screen. |
Change accounting period information |
Enter 2 next to an accounting period to advance to the Create/Change/Display Accounting Period Screen. |
Delete accounting period information |
Enter 4 next to an accounting period to delete it. |
Display accounting period information |
Enter 5 next to an accounting period to advance to the Create/Change/Display Accounting Period Screen. |
Uses the current processing date to determine what Accounting Period to close for A/R |
Enter 6 next to an accounting period to close a period for A/R. |
Uses the current processing date to determine what Accounting Periods to close for A/P |
Enter 7 next to an accounting period to close a period for A/P. |
Uses the current processing date to determine what Accounting Periods to close for G/L |
Enter 8 next to an accounting period to close a period for G/L. |
Create/Change/Display Accounting Period Screen
Purpose: Use this screen to create, change, or display an accounting period.
How to display this screen: At the Work with Accounting Periods Screen, press F6.
ACR0354 ENTER Crt/Chg/Dsp Acct Period 10/19/98 14:29:32 Add The KL Mail Order Company
Year . . . . . . . . . . . . . 98 Period . . . . . . . . . . . .
Description . . . . . . . . . Start date . . . . . . . . . . End date . . . . . . . . . . . Actual A/R close date . . . : Actual A/P close date . . . : Actual G/L close date . . . : Trans posted flag . . . . . : (Y,N)
F3=Exit F4=Prompt F12=Cancel |
Field |
Description |
Year |
The year to which the accounting period is assigned. Numeric, 2 positions (YY). Create screen: required. Change screen: display-only. |
Period |
A 2-position code that represents the accounting period. Numeric, 2 positions. Create screen: required. Change screen: display-only. |
The description of the accounting period (e.g., JAN, FEB, Q1, Q2). Alphanumeric, 3 positions; required. |
|
The date the accounting period begins. Numeric, 6 positions (MMDDYY); required. |
|
The date the accounting period ends. Numeric, 6 positions (MMDDYY); required. |
|
Actual A/R close date |
The A/R closing date for the period. Numeric, 6 positions (MMDDYY); display-only. |
Actual A/P close date |
The A/P closing date for the period. Numeric, 6 positions (MMDDYY); display-only. |
Actual G/L close date |
The G/L closing date for the period. Numeric, 6 positions (MMDDYY); display-only. |
This field is currently not implemented. Alphanumeric, 1 position; display-only. |
To change: Enter 2 next to an accounting period at the Work with Accounting Periods Screen to advance to the Crt/Chg/Dsp Accounting Period screen. At this screen you can not change the year, period, actual A/R, A/P, or G/L close date fields. The information you can change varies depending on whether or not transactions have posted to the period:
• If no transactions have posted to the period, you can change the Description, Start date and End date. If no transactions have posted to the period, there will be a N in the Trn field at the Work with Accounting Periods Screen and a N in the Trans posted flag field at the Change Accounting Period screen.
• If transactions have posted to the period, you can only change the Description. If transactions have posted to the period, there will be a Y in the Trn field at the Work with Accounting Periods Screen and a Y in the Trans posted flag field at the Change Accounting Period screen.
To display: Enter 5 next to an accounting period at the Work with Accounting Periods Screen to advance to the Display Accounting Period screen. You cannot update any information on this screen.
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