Establishing Accounts Receivable Types (WART)
Purpose: Use the Work with A/R (Accounts Receivable) Type function to set up A/R type codes.
A/R types are codes that identify various A/R transactions. Currently, the only A/R type codes you need to create are open item types. When you enter an accounts receivable transaction, the system checks the appropriate system control value to determine the type of open item to create, then checks the A/R Type file to determine the characteristics of the open item type.
In this topic:
Type |
Typical Usage |
Classification |
Category |
Credit memo |
to post cash paid by a customer to apply against an order, or a credit for a return, exchange, or cancellation |
Credit |
Open item |
Invoice |
to post cash amounts owed by a customer |
Debit |
Open item |
Deferred liability |
to enter cash for orders if you use the deferred liability method |
Deferred liability |
Open item |
On-account |
to post cash paid by a customer against future or unshipped orders |
On-account |
Open item |
In addition, you might set up a credit card credit and/or a refund check credit open item type.
Related system control values: Use the following system control values to define default A/R open item types:
• Default Credit Open Item Type (C12)
• Default Debit Open Item Type (B91)
• Default Deferred Liability Open Item Type (C13)
• Default Check Credit Open Item Type (E82)
• Default Credit Card Credit Open Item Type (E83)
When creating an on-account or sundry item, the system does not consult the System Control file; instead, it checks the A/R Type file and uses the first appropriate type code.
How to display this screen: Select the Work with A/R Type option from the menu or type WART in the Fast path field on any menu.
ACR0062 DISPLAY Work with A/R Type 9/09/97 8:56:54 EZK Mail Order
Opt Type Description Classification Category
Type options, press Enter. 2=Change 4=Delete 5=Display
CR CREDIT C O DF DEFERRED LIABILITY L O IN INVOICE D O ON ON ACCOUNT O O CK CHECK CREDIT OPEN ITEM TYPE C O CC CREDIT CARD CREDIT OPEN ITEM C O
F3=Exit F6=Create F12=Cancel F21=Print list F24=Select company |
Field |
Description |
Type |
A code that identifies an A/R record type. Alphanumeric, 2 positions; optional. |
Description |
Text that describes an A/R type. Note: Your entry must match the description of an existing A/R type exactly. Alphanumeric, 30 positions; optional. |
Classification |
A code that identifies an A/R type. Valid values are: C = Credit: Cash owed to a customer. D = Debit: Cash owed by a customer. L = Deferred liability: Cash paid by a customer before shipment. O = On-account: Cash paid on a customer account to be used at a later date. Alphanumeric, 1 position; optional. |
Category |
The category to which an A/R type belongs. Valid values are: C = Credit card: Cash owed by a credit card company. O = Open item: An unpaid credit or debit. S = Sundry: Miscellaneous cash received. Note: Only the open item category is currently implemented. Alphanumeric, 1 position; optional. |
Screen Option |
Procedure |
Create an A/R type |
Press F6 to advance to the Create A/R Type Screen. |
Change an A/R type |
Enter 2 next to a type to advance to the Change A/R Type Screen. |
Delete an A/R type |
Enter 4 next to a type to delete it. |
Display an A/R type |
Enter 5 next to a type to advance to the Display A/R Type Screen. |
Purpose: Use this screen to create type codes necessary to support invoice, credit memo, deferred liability, on-account, and other A/R types you determine necessary.
How to display this screen: Press F6 at the Work with A/R Type Screen.
ACR0058 ENTER Create A/R Type 9/09/97 9:07:20 EZK Mail Order
Type . . . . . . . .
Description . . . . Classification . . . Category . . . . . .
F3=Exit F12=Cancel |
Field |
Description |
Type |
A code that identifies an A/R record type. Alphanumeric, 2 positions. Create screen: required. Change screen: display-only. |
Description |
Text that describes the A/R type. Alphanumeric, 30 position; required. |
Classification |
A code that identifies an A/R type as one of the following: C = Credit: Cash owed to a customer. D = Debit: Cash owed by a customer. L = Deferred liability: Cash paid by a customer before shipment. O = On-account: Cash paid on a customer account to be used at a later date. Alphanumeric, 1 position; required. |
Category |
The category to which an A/R type belongs. Valid values are: C = Credit card: Cash owed by a credit card company. O = Open item: An unpaid credit or debit. S = Sundry: A transaction used to make direct postings to the general ledger to record miscellaneous cash; for example, when you give a customer a discount because of a late delivery, you may post the discount to the general ledger sundry account to attribute that cash to the correct account. Only the open item category is currently implemented. Alphanumeric, 1 position; required. |
To change: Enter 2 next to an A/R type to advance to the Change A/R Type screen. You can change any information except the Type code. See Create A/R Type Screen for the field descriptions.
To display: Enter 5 next to an A/R type to advance to the Display A/R Type screen. You cannot update any information on this screen. See Create A/R Type Screen for the field descriptions.
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