Purpose: Use item keywords as a way to identify and scan for items other than by item number and item description. For example, if you sell books and the item number is a code, AN8975H, and the description is the title of the book, "The Outer Ring," you may want to use the author's name as a keyword: "Newbold." This way you can scan for items (books) that have been written by the author, instead of scanning for a specific item (by item code or the title of a specific book).
You can create as many keywords for an item as you want. For example, if you sell books and create the author's name as a keyword for each book, you could further define the item by creating a keyword for the type of book it is, for example, "Science Fiction."
Web storefront: Keywords are included in the information you can download to the web storefront to make customers’ item searches easier. See System Operations Downloading E-Commerce Offer Files (EOFR).
Retail integration (external system to CWDirect) item upload: If the Auto-Generate Item Keywords from Description (F79) system control value is set to Y, the system automatically creates keywords for items uploaded using the Working with Retail Integration Item Upload (RIIU).
Note: You can create item keywords only at the item level, not at the SKU level.
In this topic:
• Generating Keywords During Item Entry
• First Work with Keywords for Item Screen
• Second Work with Keywords for Item Screen (ADD Mode)
• Work with Item Keywords Screen (WKEY)
• Keyword Selection Screen (Scanning for Items Using Item Keywords)
For more information: See Working with Item Keyword Exclusions (WEXC).
Generating Keywords During Item Entry
Keyword creation/automatic advancement: There are two system control values that control automatic keyword creation and screen advancement at item entry:
Create Keywords at Item Entry (F78) system control value setting |
Auto-Generate Item Keywords from Description (F79) system control value setting |
Result when you create a new item |
Y |
Y |
You advance to the First Work with Keywords for Item Screen. The system generates a keyword for each word in the item description. |
Y |
N or blank |
You advance to the Second Work with Keywords for Item Screen (ADD Mode). The system has not created any keywords. |
N or blank |
Y |
You do not advance automatically to either of the Work with Keywords screens; however, the system generates a keyword for each word in the item description. |
N or blank |
N or blank |
You do not advance automatically to either of the Work with Keywords screens, and the system does not generate keywords. |
Note: If system control value Auto Advance to Vendor Item Create (E78) is set to Y, you first advance to the Create Vendor Item screen when you create an item; then, when you complete the Create Vendor Item screen, to the Work with Keywords for Item screen.
First Work with Keywords for Item Screen
Purpose:
• During item entry: Use this screen to review the keywords the system has created automatically, if any, and to delete or create keywords.
• To work with keywords: You can also use this screen at any time to review or delete existing keywords for an item, or create new keywords.
About item keywords: see Working with Item Keywords for an overview, and Keyword Selection Screen (Scanning for Items Using Item Keywords) for sample keyword selection when scanning for an item.
How to display this screen:
• depending on system control value settings, press Enter on the Create Item (Base Information) screen in Work with Item/SKUs, or on the Create Vendor Item screen; see Generating Keywords During Item Entry
• enter 23 next to an item at a Work with Items Screen
• press F6 at the Second Work with Keywords for Item Screen (ADD Mode)
INR1221 CHANGE Work with Keywords for Item 10/22/98 15:51:52 KAL Company
Item: CM7845N BABYSITTING AT THE HOLDEN'S HOUSE
Opt Keyword
Type options, press enter. 4=Delete MASI, CATHERINE ROMANCE TEEN
F3=Exit F6=Create F12=Cancel F21=Print list |
Field |
Description |
Item |
The code and description for the item you are creating or working with. Item code: alphanumeric, 12 positions; display-only. Item description: alphanumeric, 40 positions; display-only. |
Keyword |
A word to further define an item. Item keywords are used to scan for a specific item based on information that is not found in the item code or item description. During item entry: Depending on your system control value settings, the system may automatically create a keyword using each word in the item description (see Generating Keywords During Item Entry). You can delete any unneeded keyword at this screen by entering 4 next to it. Alphanumeric, 20 positions; optional. |
Screen Option |
Procedure |
Delete an item keyword |
Enter 4 next to a keyword to delete it. |
Add item keywords |
Press F6 to switch to the Second Work with Keywords for Item Screen (ADD Mode). |
Second Work with Keywords for Item Screen (ADD Mode)
Purpose: Use this screen to create item keywords.
About item keywords: see Working with Item Keywords for an overview, and Keyword Selection Screen (Scanning for Items Using Item Keywords) for sample keyword selection when scanning for an item.
How to display this screen:
• depending on system control value settings, press Enter on the Create Item (Base Information) screen in Work with Item/SKUs; see Generating Keywords During Item Entry
• press F6 at the First Work with Keywords for Item Screen
INR1260 ADD Work with Keywords for Item 10/22/98 16:07:38 KAL Company
Item: CM7845N WORDS OF WONDER
Keyword
+
F3=Exit F6=Display F12=Cancel F21=Print list |
Field |
Description |
Item code |
A user-defined code that represents a unit of inventory. Item codes are validated against the Item file. The item description appears to the right. Alphanumeric, 15 positions; display-only. |
Keyword |
A word to further define an item. Item keywords are used to scan for a specific item based on information other than the item code or item description. Alphanumeric, 20 positions; required. |
Screen Option |
Procedure |
Create item keywords |
Use each enterable line to enter a separate item keyword. |
Review existing item keywords |
Press F6 to advance to the First Work with Keywords for Item Screen. |
Work with Item Keywords Screen (WKEY)
Purpose: Use this screen to create, delete and review item keywords.
About item keywords: see Working with Item Keywords for an overview, and Keyword Selection Screen (Scanning for Items Using Item Keywords) for sample keyword selection when scanning for an item.
How to display this screen:
• enter WKEY in the Fast path field at the top of any menu or select this option from a menu, or
• enter 16 on the Item Support Maintenance pop-up window in Work with Item/SKUs
INR1212 DISPLAY Work with Item Keywords 10/15/98 8:18:51 KAL Company
Opt Keyword Item Description
Type options, press Enter. 4=Delete
BRIGGS, THOMAS TB7125H WORKING IN CLAY BRIGGS, THOMAS TB7528J COLLECTIVE THOUGHTS BRIGGS, THOMAS TB8993I MY TORN AND BLEEDING HEART BRIGGS, THOMAS MS3328G THE HOLY FIT CLEGG, JEREMY JC8409B PRACTICALLY NOTHING LEFT CLEGG, JEREMY JC9854P THE PRICE OF THE SOCIAL GAME FORGIONE, DOMINIC DF1139R THE REFLECTION IN THE TURN AROUND D FORGIONE, DOMINIC DF2222B THE DEVIL WITH THE BLUE DRESS ON FORGIONE, DOMINIC DF2985C BRANDISHING THE FEATHER FORGIONE, DOMINIC DF3329A THE SWORD AND THE BROOMSTICK FORGIONE, DOMINIC DF5423B THE NATION OF SIMPLICITY +
F3=Exit F6=Create F12=Cancel F21=Print list F24=Select Company |
Field |
Description |
Keyword |
A word to further define an item. Item keywords are used to scan for a specific item based on information other than the item code or item description. Alphanumeric, 20 positions; optional. |
Item |
A user-defined code that represents a unit of inventory. Item codes are validated against the Item file. Alphanumeric, 15 positions; optional. |
Description |
The description of the item. Alphanumeric, 40 positions; display-only. |
.
Screen Option |
Procedure |
Delete an item keyword |
Enter 4 next to the item keyword you wish to delete. |
Create an item keyword |
Press F6 to advance to the Create Item Keyword Screen. |
Purpose: Use this screen to create a keyword for an item.
How to display this screen: Press F6 on the Work with Item Keywords Screen (WKEY).
INR1215 ENTER Create Item Keyword 10/15/98 12:01:50 KAL Company
Item Code . . . . .
Keyword . . . . . .
F3=Exit F12=Cancel |
Field |
Description |
Item code |
A user-defined code that represents a unit of inventory. Item codes are validated against the Item file. Alphanumeric, 15 positions; required. |
Keyword |
A word to further define an item. Item keywords are used to scan for a specific item based on information other than the item code or item description. Alphanumeric, 20 positions; required. |
Keyword Selection Screen (Scanning for Items Using Item Keywords)
Purpose: Use this screen to scan for an item by keyword and to then select the item. You would scan for an item by keyword if you did not know the item code or item description.
Example: You sell books. An item code is TB7528J, the item description is the title of the book, "Collective Thoughts." You do not know the item code or item description, only that the author of the book is Thomas Briggs and the book is a collection of his poems. You could scan for the item in order entry or order maintenance by the keyword BRIGGS or the keyword POETRY.
How to display this screen: On the Item Selection screen, press F7. You can advance to the Item Selection screen by pressing F4 on an Item scan field.
INR1222 SELECT Keyword Selection 10/22/98 13:18:00
Opt Keyword Item Description
Type options, press Enter. 1=Select
BRIGGS, THOMAS TB7125H WORKING IN CLAY BRIGGS, THOMAS TB7528J COLLECTIVE THOUGHTS BRIGGS, THOMAS TB8993I MY TORN AND BLEEDING HEART CLEGG, JEREMY MS3328G THE HOLY FIT CLEGG, JEREMY JC8409B PRACTICALLY NOTHING LEFT CLEGG, JEREMY JC9854P THE PRICE OF THE SOCIAL GAME FORGIONE, DOMINIC DF1139R THE REFLECTION IN THE TURN AROUND D FORGIONE, DOMINIC DF2222B THE DEVIL WITH THE BLUE DRESS ON FORGIONE, DOMINIC DF2985C BRANDISHING THE FEATHER FORGIONE, DOMINIC DF3329A THE SWORD AND THE BROOMSTICK FORGIONE, DOMINIC DF5423B THE NATION OF SIMPLICITY MASI, CATHERINE CM2389X MOONLIT DREAMS +
F3=Exit F12=Cancel |
Field |
Description |
Keyword |
A word to further define an item. Item keywords are used to scan for a specific item using information other than the item code or item description. Alphanumeric, 20 positions; optional. |
Item |
A user-defined code that represents a unit of inventory. Item codes are validated against the Item file. Alphanumeric, 15 positions; optional. |
Description |
The description of the item. Alphanumeric, 40 positions; display-only. |
Screen Option |
Procedure |
Select an item |
Enter 1 next to an item keyword to select the item. |
| Working with Item Subscriptions (WISB) | Contents | SCVs | Search | Glossary | Reports | Solutions | XML | Index | Working with Item Keyword Exclusions (WEXC) |
ME01_15 CWDirect 18.0.x 2018 OTN