Displaying a Physical Inventory (DPIF)
Purpose: Use the Display Physical Inventory function to review information dealing with a physical inventory or physical inventory batch, including:
• status
• the person who generated the physical inventory
• date the physical inventory was generated
• person(s) who entered the first, second and final counts
• total unit quantity entered for each count, if you perform an optional check against the total count quantity
Note: The information you can review through this function is primarily of use when you use sheets, rather than tickets, to generate the physical inventory.
In this topic:
• Work with Physical Inventory Batches Screen
• Display Physical Inventory Batch Screen
Work with Physical Inventory Batches Screen
Purpose: Use this screen to select a physical inventory batch to review.
How to display this screen: Enter DPIF in the Fast path field at the top of any menu or select Display Physical Inventory File from a menu.
INR0845 DISPLAY Work With P/I Batches 4/03/97 8:45:36 The Mail Order Company
Opt Control# Date User -
Type options, press Enter. 5=Display
2 - 11 3/24/97 KAREN_L Karen Letendre 2 - 12 3/24/97 KAREN_L Karen Letendre 2 - 15 3/24/97 KAREN_L Karen Letendre 2 - 16 3/24/97 KAREN_L Karen Letendre 2 - 17 3/24/97 KAREN_L Karen Letendre 2 - 18 3/24/97 KAREN_L Karen Letendre 2 - 19 3/24/97 KAREN_L Karen Letendre 2 - 20 3/24/97 KAREN_L Karen Letendre 2 - 21 3/24/97 KAREN_L Karen Letendre 2 - 22 3/24/97 KAREN_L Karen Letendre 2 - 23 3/24/97 KAREN_L Karen Letendre +
F3=Exit F12=Cancel F21=Print list |
Field |
Description |
Control # |
The control number assigned to a physical inventory. Numeric, 3 positions; optional. |
Batch # (Unlabeled field to the right of the Control number field) |
The number assigned to a physical inventory batch. Even if you do not use batching, the system assigns a batch number of 1 to the physical inventory. Numeric, 5 positions; optional. |
Date |
The date the physical inventory was generated. Numeric, 6 positions (MMDDYY format); optional. |
User |
The user ID of the person who generated the physical inventory. Alphanumeric, 10 positions; display-only. |
User name (Unlabeled field to the right of the User field) |
The name associated with the user ID of the person who generated the physical inventory. Alphanumeric, 30 positions; display-only. |
Screen Option |
Procedure |
Display physical inventory batch |
Enter 5 next to a batch to advance to the Display Physical Inventory Batch Screen. |
Display Physical Inventory Batch Screen
Purpose: Use this screen to review a physical inventory or physical inventory batch.
How to display this screen: Enter 5 next to a batch on the Work with Physical Inventory Batches Screen.
Note: Most of the fields on this screen are not relevant to the ticket method of generating and entering a physical inventory. The field descriptions for this screen apply to sheet physical inventory generation only.
INR0846 DISPLAY Display P/I Batch 6/10/97 13:59:26 EZK Mail Order
Control# . . : 1 - 1 Status O (O=Open, P=Pending) Generate By : ELISE_K On 6/10/97
Current batch total . . . : 0 Final count required . . . : N
Count 1 By ELISE_K Counted N Qty 0 Entered By ELISE_K Count 2 By Counted N Qty 0 Entered By Final Count By Counted N Qty 0
F3=Exit F12=Cancel |
Field |
Description |
Control # |
The control number assigned to this physical inventory. Numeric, 3 positions; display-only. |
Batch # (Unlabeled field to the right of the Control number field) |
The number assigned to this physical inventory batch. Even if you do not use batching, the system assigns a batch number of 1 to the physical inventory. Numeric, 5 positions; display-only. |
Status |
The status of this physical inventory or batch. Valid values are: O = The physical inventory batch is open; a count has not yet been accepted. P = The physical inventory batch is pending; a count has been accepted. Alphanumeric, 1 position; display-only. |
Generate by |
The user ID of the person who generated the physical inventory. Alphanumeric, 10 positions; display-only. |
On (Physical inventory batch date) |
The date the physical inventory batch was generated. Numeric, 6 positions (MMDDYY format); display-only. |
Current batch total |
This field is not currently implemented. Numeric, 9 positions; display-only. |
Final count required |
This field is not currently implemented. Alphanumeric, 1 position; display-only. |
Count 1 by |
The user ID of the person who entered the first count for this physical inventory batch. If you have more than one person entering counts, this is the user ID of the last person performing count entry. Alphanumeric, 10 positions; display-only. |
Counted |
A Y in this field indicates that the first count has been accepted for this physical inventory batch, but not yet the second or final count. Alphanumeric, 1 position; display-only. |
Qty (First count quantity) |
The Total count you entered, if any, at the Physical Inventory Batch Entry screen. This field serves as an optional check against the total unit quantity entered for the count. Numeric, 9 positions; display-only. |
Entered by |
The user ID of the person who was logged on to the system when count entry was selected. Alphanumeric, 10 positions; display-only. |
Count 2 by |
The user ID of the person who last entered second counts for this physical inventory batch. Alphanumeric, 10 positions; display-only. |
Counted |
A Y in this field indicates that the second count has been accepted for this physical inventory batch, but the final count has not yet been accepted. Alphanumeric, 1 position; display-only. |
Qty (Second count quantity) |
The Total count you entered, if any, at the Physical Inventory Batch Entry screen. This field serves as an optional check against the total unit quantity entered for the count. Numeric, 9 positions; display-only. |
Entered by |
The user ID of the person who was logged on to the system when count entry was selected. Alphanumeric, 10 positions; display-only. |
Final count by |
The name of the last person to enter final counts for this physical inventory batch. Alphanumeric, 10 positions; display-only. |
Counted |
A Y in this field indicates that the final count has been accepted for this physical inventory batch. Alphanumeric, 1 position; display-only. |
Qty (Final count quantity) |
The total count you entered, if any, at the Work with Physical Inventory Batches Screen. This field serves as an optional check against the total unit quantity entered for the count. Numeric, 9 positions; display-only. |
| Reprinting Batch Sheets or Tickets (RPIF) | Contents | SCVs | Search | Glossary | Reports | Solutions | XML | Index | Canceling a Physical Inventory (CPHI) |
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