A form is likely be modified several times during its lifetime. Whenever one or more changes are made to a form, a new form version is created. The rules that determine which changes constitute a new form version vary from one tax authority to another.
In general, there are two main categories of form changes:
User correction. These are changes made to a form by a user for a variety of reasons such as correcting a scanning error, correcting a taxpayer error, update of a mailing address resulting from a taxpayer phone call, or correction of a form's receive date.
Auto correction. These are changes made automatically by the system for reasons such as correction of a calculation error.
The tax authority requires the ability to track changes to a form for a couple of reasons:
Audit Trail. The need to track who made the changes to the form and when the changes were made.
Taxpayer Inquiry. The tax authority needs to be able to explain to the taxpayer any differences between the information that the taxpayer reported and the current information on the form.
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