Automatic payments can be created in several ways:
If a taxpayer with an account that is set up for automatic payment has a pay plan that is not excluded from automatic payment, a background process (C1-PAYPA) creates an automatic payment on the scheduled payment dates. Please note, the automatic payment is NOT distributed and frozen when the automatic payment is initially created. Rather, a separate background process (APAYDSFR / C1-APYDF) distributes and freezes the automatic payment on the automatic payment GL distribution date (refer to Automatic Payment Dates for more information on how this date is calculated). Refer to The Big Picture of Pay Plans for more information about pay plans.
A user can create an automatic payment by simply adding a payment tender with a tender type that indicates it is for automatic payment purposes.
The system creates automatic payments for bills linked to accounts with an active auto pay option.
At bill completion time, the bill is stamped with the automatic payment's extract date and amount. The date is the automatic payment source's extraction date (refer to Automatic Payment Dates for more information on how this date is calculated).
The automatic payment background process (APAYCRET) creates the automatic payment on the extract date stamped on the bill.
The automatic payment is NOT distributed and frozen when the automatic payment is initially created. A separate background process (APAYDSFR / C1-APYDF) distributes and freezes the automatic payment on the automatic payment GL distribution date (refer to Automatic Payment Dates for more information on how this date is calculated). This means that the taxpayer's balance increases when the bill is completed and is only reduced when the automatic payment is marked for interface to the general ledger.
An algorithm plugged in on the Installation Record calculates the payment amount whether the automatic payment is created at bill completion time or on the extract date. For more information, go to Installation Options - Algorithms and scroll to the Payment Amount Calculation system event. The base package supplies the algorithm APAM-DFLT.
When an automatic payment is first created, it gets marked with a distribution date. The distribution date is the date on which the automatic payment's FT's GL details can be interfaced to the general ledger (via the standard GL interface). The distribution date is determined as follows:
Every automatic payment references an auto pay source.
Every auto pay source references an auto pay route type.
Every auto pay route type contains an algorithm that is responsible for calculating the GL Distribution (Posting) date. On the GL distribution date, the automatic payment will be interfaced to the general ledger.
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