Oracle® Retail Invoice Matching

Release Notes

Release 15.0.1

E76313-01

June 2016

This document highlights the major changes for Release 15.0.1 of Oracle Retail Invoice Matching.

Overview

Oracle Retail Invoice Matching (ReIM) supports the verification of merchandise invoice costs and quantities prior to payment. ReIM receives invoice data through Electronic Data Interchange (EDI), or from invoices manually entered through a group or single invoice entry facility.

Invoice records are verified against associated receipts in an automated matching process. If invoices are matched to receipts within tolerance at a summary level, they are evaluated for best payment terms and posted to a staging table. The staging table is interfaced with the retailer's accounts payable system, where payments are processed and corresponding accounting entries are posted.

If invoices and receipts are not matched at the summary level after a specified period of time, the auto-matching process attempts to match at a line level within tolerance. If matches are not identified at the line level, the process calculates a cost or quantity discrepancy. The discrepancy is routed to defined user groups for resolution.

Discrepancies are resolved by applying reason codes based on a set of defined actions (for example, charge-back supplier) that determine disposition of the discrepancies. Discrepancies are routed out of the auto-match process. You can then begin manual identification of summary and detail level matches. The retailer can resolve line level discrepancies.

About Patch Releases

Oracle Retail patch releases are periodic releases that can include new defect fixes and product enhancements.

Documentation for patch releases includes the following:

New and updated guides (for example, operations and user guides) that apply to the patch release level. See "Related Documentation" for a list of the documents published for ReIM 15.0.1.
Defect reports for new fixes and enhancements for the patch release.

Hardware and Software Requirements

See the Oracle Retail Invoice Matching Installation Guide, Release 15.0.1 for information about the following:

Hardware and software requirements
Oracle Retail application software compatibility

Note:

Mozilla Firefox is the recommended browser. Wide screen monitors are required.

Applying the Patch Release

Before applying the ReIM 15.0.1 patch release, be sure that:

ReIM 15.0 has been installed

Before applying the patch release over your files:

Note whether any modules have been customized. If so, the customizations must be reapplied to the new version of the module, or the fix may need to be applied to the custom version of the code.
Copy the original files to a different directory before you copy over them, in case you need to refer to them at a later date.

Running Scripts

Back up data before running any script, because the scripts provided do not preserve data. See defect reports for details.

Check with your database administrator to determine whether your database should be analyzed after a script is run. In many cases, analysis of the database is necessary to take advantage of new or modified indexes intended to improve performance of the application.

Functional Enhancements

The functional enhancements described below are included in this release of ReIM.

Detail Match Alternative View

The ReIM Detail Match – Alternative View enhancement provides an alternate view of the items from the detail match table in a single-tiered table which allows query-by-example (QBE).

The alternate view is designed to facilitate the mass processing of simple resolutions. Complicated resolutions are still processed using the main detail match view.

Parent Level Matching

The Parent Level Matching is an extension of Detail Level Matching allowing matching at the parent (or style) level instead of the sku level. Parent matching uses the Line level tolerances to determine within tolerance matches. If a parent is outside of tolerance, no matching occurs. Discrepancy Resolution is not supported at the parent level.

Group Entry

Group entry is an extension of the manual entry window with the following enhancements for rapid entry of header-only documents:

Assignment of group identifiers to a batch of documents entered together.
Display of control totals showing total value and number of documents included in the group.
Navigation to bring up the previous or next document in group, or to jump to first or last document in the group.
Ability to enter merchandise invoices, non-merchandise invoices, or credit notes.
Access to the Group Entry dialog from Document Maintenance Search window to allow editing of an existing group.

Reason Code Maintenance

ReIM provides a new user interface (UI) to allow online creation and maintenance of reason codes.

General Ledger Cross Reference

The GL Cross Reference Maintenance screen allows the user to build and maintain the Accounting Segments necessary to interface ReIM transactions to external financial systems. The Accounting segments needed by the financial system are mapped to pre-defined transaction codes in ReIM which are maintained within the G/L Cross Reference table.

General Ledger Dynamic Mapping

The ReIM General Ledger Dynamic Mapping screen allows the user to search for segment details corresponding to any of the sets of the books defined in RMS. Users can use the search, add, update and delete capabilities offered to manage dynamic mapping definitions.

Operational Insights – Tolerance Report

The Tolerance Range report maps the cost and quantity variance to the tolerance settings used by the supplier. The report is available on both the Summary Match and Detail Match windows in the contextual area.

Defect Fixes and Documentation

Note:

The user interface (UI) of this application was developed using the Oracle Application Development Framework (ADF). Because the resulting code is closed to modification, defect documents are not being provided for this line of code. For additional information, contact Customer Support.

Noteworthy Defect Fixes

The following defect fixes and enhancements are included in ReIM 15.0.1. This is not a complete list; see the cross-reference spreadsheet and defect reports for a complete list and full details.

Table 1 Noteworthy Defect Fixes

Defect Number	Summary
22831816	QBE records an error on Invoice Summary Match Find window.
22831289	Discrepancy review list error: Unit cost resolution value must be negative.
22754855	No validation check in summary match when INVCS/RCPTS belong to different SOB.
22658578	Cancelled lines are incorrectly included on invoices using default from order.
22652002	Comments are not updated when you create an RCA.
22542198	Repair the tax API.
22505062	Discrepancy review - split per match key.
22265255	Matching with a substitute item fails after a split receipt action.
22258051	Application error when substituting item in some situations.
22159353	Missing view fields from Oracle Retail Merchandising System (RMS) in Supplier Options window.

Documentation Accessibility

For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.

Access to Oracle Support

Oracle customers that have purchased support have access to electronic support through My Oracle Support. For information, visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=info or visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=trs if you are hearing impaired.

Oracle® Retail Invoice Matching Release Notes, Release 15.0.1

E76313-01

This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish, or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited.

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Value-Added Reseller (VAR) Language

Oracle Retail VAR Applications

The following restrictions and provisions only apply to the programs referred to in this section and licensed to you. You acknowledge that the programs may contain third party software (VAR applications) licensed to Oracle. Depending upon your product and its version number, the VAR applications may include:

(i) the MicroStrategy Components developed and licensed by MicroStrategy Services Corporation (MicroStrategy) of McLean, Virginia to Oracle and imbedded in the MicroStrategy for Oracle Retail Data Warehouse and MicroStrategy for Oracle Retail Planning & Optimization applications.

(ii) the Wavelink component developed and licensed by Wavelink Corporation (Wavelink) of Kirkland, Washington, to Oracle and imbedded in Oracle Retail Mobile Store Inventory Management.

(iii) the software component known as Access Via™ licensed by Access Via of Seattle, Washington, and imbedded in Oracle Retail Signs and Oracle Retail Labels and Tags.

(iv) the software component known as Adobe Flex™ licensed by Adobe Systems Incorporated of San Jose, California, and imbedded in Oracle Retail Promotion Planning & Optimization application.

You acknowledge and confirm that Oracle grants you use of only the object code of the VAR Applications. Oracle will not deliver source code to the VAR Applications to you. Notwithstanding any other term or condition of the agreement and this ordering document, you shall not cause or permit alteration of any VAR Applications. For purposes of this section, "alteration" refers to all alterations, translations, upgrades, enhancements, customizations or modifications of all or any portion of the VAR Applications including all reconfigurations, reassembly or reverse assembly, re-engineering or reverse engineering and recompilations or reverse compilations of the VAR Applications or any derivatives of the VAR Applications. You acknowledge that it shall be a breach of the agreement to utilize the relationship, and/or confidential information of the VAR Applications for purposes of competitive discovery.

The VAR Applications contain trade secrets of Oracle and Oracle's licensors and Customer shall not attempt, cause, or permit the alteration, decompilation, reverse engineering, disassembly or other reduction of the VAR Applications to a human perceivable form. Oracle reserves the right to replace, with functional equivalent software, any of the VAR Applications in future releases of the applicable program.