Oracle Retail Invoice Matching Cloud Service
Release Notes
Release 16.0.024
E93435-01
February 2018
This document highlights the major changes in this release of Oracle Retail Invoice Matching Cloud Service.
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Note The non-sequential version number of this Oracle Retail application is intentional. |
Overview
Oracle Retail Invoice Matching Cloud Service supports the verification of merchandise invoice costs, quantities and taxes prior to payment. ReIM receives invoice data through Electronic Data Interchange (EDI), an Induction process, or from invoices manually entered through a group or single invoice entry facility. Invoice records are verified against associated purchase orders and receipts in an automated matching process.
If invoices are matched to receipts within retailer defined tolerance at a summary, parent, or item level, they are evaluated for best payment terms and posted to a staging table. The staging table is interfaced with the retailer's accounts payable system, where payments are processed and corresponding accounting entries are posted.
If invoices and receipts are not matched after a specified period of time, the auto-matching process flags the invoice with cost or quantity discrepancies. Users can then begin a manual identification of summary and detail-level matches or individually resolve item-level discrepancies. Discrepancies are resolved by applying reason codes based on a set of defined actions (for example, charge-back supplier) that determine the disposition of the discrepancies.
Oracle Retail Cloud Services and Business Agility
Oracle Retail Invoice Matching Cloud Service is hosted in the Oracle Cloud with the security features inherent to Oracle technology and a robust data center classification, providing significant uptime. The Oracle Cloud team is responsible for installing, monitoring, patching, and upgrading retail software.
Included in the service is continuous technical support, access to software feature enhancements, hardware upgrades, and disaster recovery. The Cloud Service model helps to free customer IT resources from the need to perform these tasks, giving retailers greater business agility to respond to changing technologies and to perform more value-added tasks focused on business processes and innovation.
Oracle Retail Software Cloud Service is acquired exclusively through a subscription service (SaaS) model. This shifts funding from a capital investment in software to an operational expense. Subscription-based pricing for retail applications offers flexibility and cost effectiveness.
Client System Requirements
The following technology is supported:
n Operating Systems
- Microsoft Windows 7
- Microsoft Windows 10
n Browser Support
- Mozilla Firefox ESR 52+
- Internet Explorer 11.0
- Google Chrome (Desktop) 55+
Functional Enhancement
The functional enhancements below are included in this release.
Multi-Order Matching
Previous versions of ReIMCS introduced new configurability and methods for matching invoices with purchase orders and receipts to improve the overall automated matching rates and to help reduce time spent by users in the matching process. This release of ReIMCS includes a new method of matching that includes further improvements in overall match rates when a vendor sends an invoice for more than one purchase order. A listing of orders can now be added to an invoice, and the matching process attempts to find a match within that listing of orders, resulting in improved automated matching rates when vendors invoice across multiple orders.
Invoice Mass Maintenance
ReIMCS currently provides several options for maintaining invoices and related documents including manual entry, EDI and induction. When manually entering invoices, ReIMCS helps to streamline the data entry process by allowing the user to default item level details from the purchase order and receipts associated with the invoice. However, when the invoice has different costs, quantities and/or taxes than what is on the order or receipt, the maintenance to update the invoice can become time consuming. A new mass maintenance capability allows changes to be made to multiple items on the invoice at the same time (for example, if all size/color combinations of a style have a different cost on the invoice as compared to the order). This new functionality simplifies the issue resolution process considerably.
Dashboard Enhancements
A Search Panel was added to the dashboard that provides filtering for several dashboard reports including the following: Invoices Due, Supplier Site Performance, Employee Workload, and Upcoming Invoices.
The filter tiles used for the Invoices Due report were enhanced to show a shape and to make the tile various colors to indicate the status associated with the number of unmatched invoices found for the tile.
Statuses include:
n Green Circle - No Issues
n Yellow Triangle - Warning
n Red Hexagon - Critical
The determination for the number of unmatched invoices that constitute a warning or a critical level is based on two new system options for each tile which have been added to a new ‘Report Options’ panel on the System Options screen.
Technical Enhancements
The technical enhancements below are included in this release.
Configurability Enhancements
The following configurability enhancements are included in this release.
Dashboard and Contextual Reports
Enhancements have been made to support the configuration of dashboard reports and in-context reports by a customer application administrator in the Oracle Retail Invoice Matching Cloud Service. This enhancement allows reports to be added, removed, or the order of display changed in both the dashboard and the contextual pane of the applicable screens.
Task List Links
Functionality was added to allow the application administrator to configure the task links available to all users of the cloud service. For example, if no users were using the Tax Review List functionality, this link in the task list could be configured off, rather than adjusting the privileges for each role.
Customer Configuration Preservation
Several enhancements were made to ensure that any customer configurations made to the application were preserved when patches are applied to RIMCS, including enhancements to the security policy setup.
Known Issues
The known issues described below remain in this release.
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Known Issue/Defect |
Defect Number |
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In the document maintenance process, when users attempt to default items onto an invoice based on an associated Order and/or Receipt, the process fails with an application error and requires the user to manually select items to be added to the invoice. |
27452766 27288173 27189344 27257935 |
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The ReIM Dashboard filter section is not available to filter data displayed in the dashboard, and all dashboard displays all relevant data for logged in user. |
27337011 |
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When details on an invoice are changed that impact taxes, the total tax basis and tax amount in the Tax Breakdown is not automatically updating and requires a manual update. |
27452686 |
Related Documentation
For more information, see the following documents in the Oracle Retail Invoice Matching Cloud Service 16.0.024 documentation set:
n Oracle Retail Invoice Matching User Guide
n Oracle Retail Invoice Matching Cloud Service Operations Guide
n Oracle Retail Merchandising Cloud Services Administration Guide
n Oracle Retail Merchandising Cloud Services Batch Schedule
n Oracle Retail Merchandising Cloud Services Implementation Guide
n Oracle Retail Merchandising Cloud Services Administrator Action List
Support Considerations
For product support and logged defects, the new product identifier for Oracle Retail Invoice Matching Cloud Service is 13312. Each logged defect will be analyzed to determine the source of the reported issue. Note that this Cloud Service product code also includes trade management and sales audit functionality.
Supplemental Training
The following documents are available through My Oracle Support. Access My Oracle Support at the following URL:
Transfer of Information (TOI) Material [ID 732026.1]
For applicable products, online training is available to Oracle supported customers. These online courses provide release-specific product knowledge that enables your functional and technical teams to plan, implement and/or upgrade and support Oracle Retail applications effectively and efficiently.
Oracle Retail Learning Subscriptions at Oracle University
The Oracle Retail Learning Subscription is a digital training solution for anyone on your team seeking training on Oracle Retail Products. With the learning subscription you get the key elements of an effective learning program and the conveniences of a digital format, making this training unmatched in the industry.
You get modern learning at its best, such as:
n 12 months of 24/7 access to a comprehensive set of high quality videos delivered by Oracle experts.
n Detailed coverage and step-by-step demonstrations.
n Periodic updates for new features and product enhancements.
n Flexibility to search, access and learn about specific topics of interest.
The learning subscription enables current users to continually refresh and upgrade their product skills. It also enables new employees with a self-paced learning guide to help them quickly become proficient on Oracle Retail Products.
For training opportunities, see the following web site:
http://www.oracle.com/education
Documentation Accessibility
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Accessibility of Code Examples in Documentation
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Access to Oracle Support
Oracle customers that have purchased support have access to electronic support through My Oracle Support. For information, visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=info or visit http://www.oracle.com/pls/topic/lookup?ctx=acc&id=trs if you are hearing impaired.
Oracle Retail Invoice Matching Cloud Service Release Notes, Release 16.0.024
E93435-01
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Value-Added Reseller (VAR) Language
Oracle Retail VAR Applications
The following restrictions and provisions only apply to the programs referred to in this section and licensed to you. You acknowledge that the programs may contain third party software (VAR applications) licensed to Oracle. Depending upon your product and its version number, the VAR applications may include:
(i) the MicroStrategy Components developed and licensed by MicroStrategy Services Corporation (MicroStrategy) of McLean, Virginia to Oracle and imbedded in the MicroStrategy for Oracle Retail Data Warehouse and MicroStrategy for Oracle Retail Planning & Optimization applications.
(ii) the Wavelink component developed and licensed by Wavelink Corporation (Wavelink) of Kirkland, Washington, to Oracle and imbedded in Oracle Retail Mobile Store Inventory Management.
(iii) the software component known as Access Via™ licensed by Access Via of Seattle, Washington, and imbedded in Oracle Retail Signs and Oracle Retail Labels and Tags.
(iv) the software component known as Adobe Flex™ licensed by Adobe Systems Incorporated of San Jose, California, and imbedded in Oracle Retail Promotion Planning & Optimization application.
You acknowledge and confirm that Oracle grants you use of only the object code of the VAR Applications. Oracle will not deliver source code to the VAR Applications to you. Notwithstanding any other term or condition of the agreement and this ordering document, you shall not cause or permit alteration of any VAR Applications. For purposes of this section, "alteration" refers to all alterations, translations, upgrades, enhancements, customizations or modifications of all or any portion of the VAR Applications including all reconfigurations, reassembly or reverse assembly, re-engineering or reverse engineering and recompilations or reverse compilations of the VAR Applications or any derivatives of the VAR Applications. You acknowledge that it shall be a breach of the agreement to utilize the relationship, and/or confidential information of the VAR Applications for purposes of competitive discovery.
The VAR Applications contain trade secrets of Oracle and Oracle's licensors and Customer shall not attempt, cause, or permit the alteration, decompilation, reverse engineering, disassembly or other reduction of the VAR Applications to a human perceivable form. Oracle reserves the right to replace, with functional equivalent software, any of the VAR Applications in future releases of the applicable program.