1 Getting Started

System Options

System options are used to control a variety of behaviors in Invoice Matching, provide some defaulting for certain document values including and actions as well as reporting options. The first time that Invoice Matching is opened after provisioning, these options should be configured in order to ensure that all Invoice matching documents and processes follow the desired behavior.

Document Maintenance and Processing Parameters

System Option	Optional?	Re-configuration Restricted?	Default Value	Description
Default Pay Now Terms (Deals)	Y	N	Null	This column holds the term id that is defaulted on deal documents. In the document creation dialog, this term, its discount percentage, and due days are defaulted onto new deal documents
Default Pay Now Terms (RTV)	Y	N	Null	This column holds the term id that is defaulted on RTVs and resulting documents. In the document creation dialog, this term, and its discount percentage and due days are defaulted onto RTVs and resolution documents.
Post Dated Document Days	N	N		How many days old a document can be when entered into the system. For example, if set to 180 then a document older than six months cannot be entered via EDI or online entry.
Total Header Quantity Required	N	N	Checked	Is header quantity required when creating a merchandise invoice?
Include Doc Date for Dup Check	N	N	Unchecked	Indicates whether the document date should be included in the uniqueness check. If this setting is checked, 'Include Doc Year for Dup Check' must be unchecked.
Include Doc Year for Dup Check	N	N	Unchecked	Indicates whether the document year should be included in the uniqueness check. If this setting is checked, 'Include Doc Date for Dup Check' must be unchecked
Default Location	Y	N	Null	Default system location, used by non merch document injection.
Default Department	Y	N	Null	Default system department, used by deal processing.
Default Class	Y	N	Null	Default system class, used by deal processing.
Post Based on Doc Header	N	N	Unchecked	Should posting be done based on the document header rather a than the accumulated total of the details.
Prorate Across Tax Codes	N	N	Checked	Should tax posting entries be prorated across tax codes.
Post Intra Region Tax Ind	N	N	Checked	This Indicator is applicable on documents where supplier's and location's vat region are different. When set to ON, posting will post the taxes applicable on the item on location's VAT region as it would if supplier's and locations VAT region were the same.
Default Set of Books	Y	N	Null	Default set of books.
Maximum Segments Supported	N	N		Maximum number of supported G/L accounting segments.
Allow Third-party Payee	N	N	Unchecked	This system option when selected will modify the UI to include the Third-party Payee field on entry and maintenance screens.

Tolerance, Tax and History Parameters

System Option	Optional?	Re-configuration Restricted?	Default Value	Description
Max Tolerance %	N	N		Defines the largest percent tolerance that can be used within the system
Calc Tolerance	Y	N		Calculation tolerance value. This is used to allow documents to be loaded to the system even if they have small rounding differences between the accumulated details and the document header. It is also used to allow for small rounding differences for taxes.
Balancing Tolerance	Y	N		Tolerance setting for adjusting detail lines to align vat amount for balancing posting.
Close Open Receipt Days	N	N		This column holds the number of days that a shipment can remain in ready for match status before it is automatically closed by Invoice Matching.
Document History Days	N	N		Defines the number of days document history will be held before purging (for documents that have been fully processed)
Receipt Write Off Days	N	N		Number of days to keep receipts before purging.
Deal Document Purge Days	N	N		Number of days to keep posted deals
Number of Taxes Allowed	N	Conditional	0	Number of supported taxes per item. Valid values include 'Single Tax', 'No Tax', or 'Global Taxes'.
Tax Document Creation Level	Y	N	Null	Tax document creation level; used to define of level at which rejection due to incorrect tax. Valid values include 'Item' or 'Full Invoice'.
Tax Validation Type	Y	Conditional	Null	Type of tax validation. Valid values include 'Reconcile', 'Retailer', or 'Vendor'.
Default Header Tax	N	N	Unchecked	Should header taxes be defaulted from detail taxes
Delay Line Matching	N	N	Unchecked	Checking this indicator means Detail (or line level) matching will not occur until after the routing date is passed. If left unchecked, line matching will be attempted each time automatch is run (assuming the match strategy calls for it) but discrepancies are not generated (or auto resolved) until after the routing date has passed.

Discrepancy Resolution Parameters

System Option	Optional?	Re-configuration Restricted?	Default Value	Description
Resolution Due Days	N	N		Cost and Quantity discrepancy resolution due days. Used in calculation of resolve by date. This column holds the number of days that a cost resolution can stay outstanding from when it was routed for review to when it should be resolved.
Days Before Due Date	N	N		This parameter will indicate the maximum number of days before the invoice due date that any discrepancies for that invoice should be routed.
Tax Resolution Due Days	N	N		Tax discrepancy resolution due days. Used in calculation of tax discrepancy resolve by date. This column holds the number of days that a tax resolution can stay outstanding from when it was routed for review to when it should be resolved.
Default Overbill Reason Code Cost	N	N		Default reason code for overbill cost.
Default Overbill Reason Code Quantity	N	N		Default reason code for overbill quantity.
Default Underbill Reason Code Cost	N	N		Default reason code for underbill cost.
Default Underbill Reason Code Quantity	N	N		Default reason code for underbill quantity.
Debit Memo Prefix Cost	N	N		Document prefix for generated Debit memo cost
Debit Memo Prefix Qty	N	N		Document prefix for generated Debit memo qty
Debit Memo Prefix Tax	N	N		Document prefix for generated Debit memo tax
Credit Memo Prefix Cost	N	N		Document prefix for generated Credit memo cost
Credit Memo Prefix Qty	N	N		Document prefix for generated Credit memo qty
CNR Prefix Cost	N	N		Document prefix for generated Credit note cost
CNR Prefix Qty	N	N		Document prefix for generated Credit note qty
CNR Prefix Tax	N	N		Document prefix for generated Credit note tax

System Variables

System Option	Optional?	Re-configuration Restricted?	Default Value	Description
Document Qty Decimals	N		2	Maximum number of digits allowed for quantity. Both display as well as accepting data
Batch Date Format	N			Expected data format for Injector batch
OBIEE Enabled	N		Checked	Flag associated with OBIEE integration. Used to enable/disable OBIEE reports display.
webservice.financial.account.validation	Y	N		Provider URL for account validation
webservice.account.validation.credentials	Y	N		Enable validation of webservice account credentials. Should be secure.
webservice.financial.drill.forward.credentials	Y	N		Enable validation of webservice drill forward credentials. Should be secure.
webservice.financial.drill.forward	Y	N		Provider URL for drill forward

Report Options

System Option	Optional?	Re-configuration Restricted?	Default Value	Description
Past Due Warning	N	N		The Past Due Warning option defines the number of past due invoices necessary for the Past Due tile to appear yellow (indicating a warning) on the dashboard. This value must be less than or equal to the Invoices Due - Past Due Critical System parameter.
Past Due Critical	N	N		The Past Due Critical option defines the number of past due invoices necessary for the Past Due tile to appear red (indicating a critical level of invoices are past due) on the dashboard. This value must be greater than or equal to the Invoices Due - Past Due Warning System parameter.
Today Warning	N	N		The Today Warning option defines the number of invoices due necessary for the Today tile to appear yellow (indicating a warning) on the dashboard. This value must be less than or equal to the Invoices Due - Today Critical System parameter.
Today Critical	N	N		The Today Critical option defines the number of invoices due necessary for the Today tile to appear red (indicating a critical level of invoices are due today) on the dash board. This value must be greater than or equal to the Invoices Due - Today Warning System parameter.
Tomorrow Warning	N	N		The Tomorrow Warning option defines the number of invoices due necessary for the Tomorrow tile to appear yellow (indicating a warning) on the dashboard. This value must be less than or equal to the Invoices Due - Tomorrow Critical System parameter.
Tomorrow Critical	N	N		The Tomorrow Critical option defines the number of invoices due necessary for the Tomorrow tile to appear red (indicating a critical level of invoices are due today). This value must be greater than or equal to the Invoices Due - Tomorrow Warning System parameter.
2 Days Out Warning	N	N		The 2 Days Out Warning option defines the number of invoices due necessary for the 2 Days Out tile to appear yellow (indicating a warning) on the dashboard. This value must be less than or equal to the Invoices Due - 2 Days Out Critical System parameter.
2 Days Out Critical	N	N		The 2 Days Out Critical option defines the number of invoices due necessary for the 2 Days Out tile to appear red (indicating a critical level of invoices are due today). This value must be greater than or equal to the Invoices Due - 2 Days Out Warning System parameter.
3 Days Out Warning	N	N		The 3 Days Out Warning option defines the number of invoices due necessary for the 3 Days Out tile to appear yellow (indicating a warning) on the dashboard. This value must be less than or equal to the Invoices Due - 3 Days Out Critical System parameter.
3 Days Out Critical	N	N		The 3 Days Out Critical option defines the number of invoices due necessary for the 3 Days Out tile to appear red (indicating a critical level of invoices are due today). This value must be greater than or equal to the Invoices Due - 3 Days Out Warning System parameter.