Privileges grant access to specific tasks, links, and actions within the application. The access controlled by a particular privilege is fixed and can only be changed by an enhancement to the application. You can control the functions and features to which a user has access by grouping the desired privileges into duties, and assigning the duties to job roles which can then be associated to one or more users
As part of this default security configuration, the system privileges have been logically grouped into duties and the duties have been assigned to an initial set of job roles. The provided duties can be modified or deleted and new duties created. Administrator users can change the mappings of roles, duties and privileges in Invoice Matching's User Interface. Details about how to manage these application security policies are available in Chapter 2, Manage Security Policies in the Oracle Retail Merchandising Administration Guide.
Duty Types
Duties provided in the default security configuration follow a standard naming convention to indicate the type of privileges grouped within and the level of access provided. In Invoice Matching, the provided duties are one of the following duty types:
Inquiry – An inquiry duty will provide the user the ability to search for and view the associated entity. The provided inquiry duties are used when it is desirable for a user to have visibility to an area, but no option to create or update any information. Inquiry duties are assigned to viewers of an area.
Management – A management duty provides the user the ability to maintain the associated entity. The provided management duties are used when it is desirable for a user to have the ability create, update, and delete information. Management duties always contain the inquiry duty for the same entity. For example, the Document Management Duty contains the Document Inquiry Duty along with the additional Maintain Documents Privilege and Delete Documents Privilege, because in order for a user to maintain an entity they must also have the ability to search for and view the entity. Management duties are assigned to contributors of an area.
Approval – An approval duty is meant for users with the authority to review and approve documents entered via Group Entry. Approval duties always contain the management duty for the same entity. For example, the Group Entry Document Approval Duty contains the Document Management Duty along with the additional Approve Documents via Group Entry Privilege, because in order for a user to approve an entity they must also have the ability to search for, view, and maintain the entity. Approval duties are assigned to reviewers of an area.
High Security – A high security duty is used for tasks that are typically only performed by a smaller set of users, such as the manual payment of an invoice or the unmatching of an invoice. High Security duties always contain the management duty for the same entity. For example, the Document High Security Duty contains the Document Management Duty along with the additional Pay Invoice Manually Privilege, because in order for a user to perform the high security actions on an entity they must also have the ability to search for, view, and maintain the entity. High security duties are assigned to administrators or mangers of an area.
Duties with no Hierarchical Relationships
There are a handful of privileges used within Invoice Matching that do not have a hierarchical set of duties with increasing levels of access, as described by the duty types above. Rather these duties simply grant access to a single area, such as a dashboard, or they grant access to particular information across several functional areas. Therefore access is either granted or not, there are no access levels. These duties may be classified as management or inquiry duties, depending on if the user can maintain the related data or if it's view only. For example:
Upload Documents Duty – Grants access to the Upload Data screen where documents can be uploaded via a spreadsheet. Users must also have the appropriate levels of document management access to complete the upload. This duty just grants access to the upload screen.
Accounts Payable Specialist Dashboard Reports Duty - Grants access to view the accounts payable related reports in the dashboard.
Financial Manager Dashboard Reports Duty – Grants access to view the Financial Manager related reports in the dashboard.
Batch Management Duty – Grants access to execute batch programs. The default security configuration has this duty assigned to the Application Administrator role.
Settings Menu Duty - Grants access to the Settings menu except for the Security folder. The default security configuration has this duty assigned to the Application Administrator role. This is a limited use duty which cannot be assigned to any other roles aside from the provided application administrator role.
Administrator Console Duty – Grants access to the Security folder on the Settings menu where security roles, duties and privileges are managed. The default security configuration has this duty assigned to the Application Administrator role. This is a limited use duty which cannot be assigned to any other roles aside from the provided application administrator role.
Application Global Menu Duties – These duties grant access to links in the Application Navigator which allow users to launch into another application in the Merchandising suite. The default security configuration does not have these duties assigned to any roles.
Limited Use Duties
There are limited use duties which provide access, but only to the application administrator role provided in the default security configuration. These duties cannot be mapped to any other roles.
Settings Menu Duty
Grants access to the Settings menu except for the Security folder. The default security configuration has this duty assigned to the Application Administrator role.
Administrator Console Duty
Grants access to the Security folder on the Settings menu where security roles, duties and privileges are managed. The default security configuration has this duty assigned to the Application Administrator role.
Determining Access for your Organization
When determining access for a given role in your organization, start by categorizing each role with a duty type for each functional area in the application. For example, a Pricing Manager may be a viewer of promotions and a contributor of price zone definitions. They may have no access to system options and may have high security control over price changes and clearances.
Table 3-1 lists the privileges and duties contained in each of the predefined duties provided in the default security configuration.
Table 3-1 Predefined Duties Provided in the Default Configuration
Functional Area | Duty | Duty Description | Duties and/or Privileges Contained Within |
---|---|---|---|
Administration - Application Navigator |
Allocation Global Menu Duty |
This is a duty that is used to grant access to the Allocation link in the Application Navigator in the sidebar menu. The link must also be added via the Application Navigator screen in order to see the link. There are no privileges within the duty, associating this duty to a role will grant access. This duty is not assigned to any roles in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Application Navigator |
Invoice Matching Global Menu Duty |
This is a duty that is used to grant access to the Invoice Matching link in the Application Navigator in the sidebar menu. The link must also be added via the Application Navigator screen in order to see the link. There are no privileges within the duty, associating this duty to a role will grant access. This duty is not assigned to any roles in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Application Navigator |
Merchandising Global Menu Duty |
This is a duty that is used to grant access to the Merchandising link in the Application Navigator in the sidebar menu. The link must also be added via the Application Navigator screen in order to see the link. There are no privileges within the duty, associating this duty to a role will grant access. This duty is not assigned to any roles in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Application Navigator |
Pricing Global Menu Duty |
This is a duty that is used to grant access to the Pricing link in the Application Navigator in the sidebar menu. The link must also be added via the Application Navigator screen in order to see the link. There are no privileges within the duty, associating this duty to a role will grant access. This duty is not assigned to any roles in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Application Navigator |
Sales Audit Global Menu Duty |
This is a duty that is used to grant access to the Sales Audit link in the Application Navigator in the sidebar menu. The link must also be added via the Application Navigator screen in order to see the link. There are no privileges within the duty, associating this duty to a role will grant access. This duty is not assigned to any roles in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Batch |
Batch Management Duty |
A duty for executing batch jobs. |
Execute Batch Jobs Priv |
Administration - Settings Administrator Console |
Administrator Console Duty |
A duty for accessing the ORAAC Security folder and tasks under this folder on the Settings menu. There are no privileges within the duty, associating this duty to a role will grant access. This duty can only be assigned to the Application Administrator role provided in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Settings Menu |
Settings Menu Duty |
A duty for accessing the Settings menu in the sidebar navigation menu, with all non-security related folders and links. There are no privileges within the duty, associating this duty to a role will grant access. This duty can only be assigned to the Application Administrator role provided in the default security configuration. |
No privileges included, assigning the duty to a role grants access. |
Administration - Supplier Options |
Supplier Options Inquiry Duty |
A duty for viewing Supplier Options settings. |
Search Supplier Options Priv View Supplier Options Priv |
Administration - Supplier Options |
Supplier Options Maintenance Duty |
A duty for managing Supplier Options settings. This duty is an extension of the Supplier Options Inquiry Duty. |
Supplier Options Inquiry Duty Maintain Supplier Options Priv Delete Supplier Options Priv |
Administration - System Options |
System Options Inquiry Duty |
A duty for viewing System Options settings. |
View System Options Priv |
Administration - System Options |
System Options Maintenance Duty |
A duty for managing System Options settings. This duty is an extension of the System Options Inquiry Duty. |
System Options Inquiry Duty Maintain System Options Priv |
Dashboard |
Accounts Payable Specialist Dashboard Reports Duty |
A duty for viewing the Accounts Payable Specialist dashboard reports. |
View Accounts Payable Specialist Dashboard Reports Priv |
Dashboard |
Financial Manager Dashboard Reports Duty |
A duty for viewing the Financial Manager dashboard reports. This is an extension of the Accounts Payable Specialist Dashboard Reports Duty. |
Accounts Payable Specialists Dashboard Reports Duty View Financial Manager Dashboard Reports Priv |
Data Loading - Documents |
Document Upload Duty |
A duty for uploading documents |
Upload Documents Priv |
Discrepancies - Cost |
Cost Discrepancy Resolution Duty |
A duty for resolving cost discrepancies. |
Search Discrepancy List Priv Resolve Cost Discrepancies Priv |
Discrepancies - Cost and Quantity |
Discrepancy Resolution Duty |
A duty for resolving either cost or quantity discrepancies. This duty is a combination of the Resolve Cost Discrepancy Duty, and the Resolve Quantity Discrepancy Duty. |
Search Discrepancy List Priv Resolve Cost Discrepancies Priv Resolve Quantity Discrepancies Priv |
Discrepancies - Quantity |
Quantity Discrepancy Resolution Duty |
A duty for resolving quantity discrepancies. |
Search Discrepancy List Priv Resolve Quantity Discrepancies Priv |
Discrepancies - Tax |
Tax Discrepancy Resolution Duty |
A duty for resolving tax discrepancies. |
Search Tax Discrepancy List Priv Resolve Tax Discrepancies Priv |
Documents |
Document Inquiry Duty |
A duty for viewing documents. |
Search Documents Priv View Documents Priv |
Documents |
EDI Document Inquiry Duty |
A duty for searching for and viewing EDI documents with errors. |
Search EDI Documents Priv |
Documents |
EDI Document Management Duty |
A duty for fixing EDI Errors. |
EDI Document Inquiry Duty Maintain EDI Documents Priv |
Documents |
Create Credit Note from CNR Duty |
A duty to allow user to create a Credit Note from a Credit Note Request. |
Create Credit Note from CNR Priv |
Documents |
Document Management Duty |
A duty for managing documents. This duty is an extension of the Document Inquiry Duty. |
EDI Document Management Duty Maintain Documents Priv Delete Documents Priv Create Credit Note from CNR Priv |
Documents |
Deal Billback Approval Duty |
A duty for approving deal debit memos or credit note requests. Deal debit memos and credit note requests can come from the merchandise system in submit status, requiring approval. This duty is an extension of the Document Management Duty. |
Document Management Duty Approve Deal Billbacks Priv |
Documents |
Group Entry Document Approval Duty |
A duty for approving documents entered via group entry. This duty is an extension of the Document Management Duty. |
Document Management Duty Approve Documents via Group Entry Priv |
Documents |
EDI Document Deletion Duty |
A duty for deleting EDI documents with errors. This is an extension of the EDI Document Management Duty. |
EDI Document Management Duty Delete EDI Documents Priv |
Documents |
Pay Invoice Duty |
A duty for paying an invoice manually. |
Pay Invoice Manually Priv |
Documents |
Void Credit Note Duty |
A duty for voiding a Credit Note. |
Void Credit Note Priv |
Documents |
Reverse Debit Memo Duty |
A duty to allow user to reverse a Credit Note. |
Reverse Debit Memo Priv |
Documents |
Document High Security Duty |
A duty for paying invoices manually, voiding credit notes, reversing debit memos, approving deal billbacks and deleting EDI document errors. This duty is an extension of the Group Entry Document Duty. |
Group Entry Document Approval Duty Pay Invoice Duty Void Credit Note Duty Reverse Debit Memo Duty Approve Deal Billbacks Priv Delete EDI Documents Priv |
Financial Posting |
Financial Posting Error Inquiry Duty |
A duty for viewing Financial Posting Errors. |
Search Financial Posting Error Priv View Financial Posting Error Priv |
Financial Posting |
Financial Posting Error Duty |
A duty for managing Financial Posting Errors. This duty is an extension of the Financial Posting Errors Inquiry Duty. |
Financial Posting Error Inquiry Duty Maintain Financial Posting Error Priv |
General Ledger |
G/L Cross Reference Inquiry Duty |
A duty for viewing G/L Cross Reference settings. |
Search G/L Cross Reference Priv View G/L Cross Reference Priv |
General Ledger |
G/L Options Inquiry Duty |
A duty for viewing G/L Options settings. |
Search G/L Options Priv View G/L Options Priv |
General Ledger |
Location Dynamic Mapping Inquiry Duty |
A duty for viewing Location Dynamic Mapping settings. |
Search Location Dynamic Mapping Priv View Location Dynamic Mapping Priv |
General Ledger |
Dept Class Dynamic Mapping Inquiry Duty |
A duty for viewing Dept Class Dynamic Mapping settings. |
Search Dept Class Dynamic Mapping Priv View Dept Class Dynamic Mapping Priv |
General Ledger |
General Ledger Inquiry Duty |
A duty for viewing G/L Cross Reference settings, G/L Options settings, Location Dynamic Mapping settings, and Dept Class Dynamic Mapping settings. |
G/L Cross Reference Inquiry Duty G/L Options Inquiry Duty Location Dynamic Mapping Inquiry Duty Dept Class Dynamic Mapping Inquiry Duty |
General Ledger |
G/L Cross Reference Maintenance Duty |
A duty for managing G/L Cross Reference settings. This duty is an extension of the G/L Cross Reference Inquiry Duty. |
G/L Cross Reference Inquiry Duty Maintain G/L Cross Reference Priv Delete G/L Cross Reference Priv |
General Ledger |
G/L Options Maintenance Duty |
A duty for managing G/L Options settings. This duty is an extension of the G/L Options Inquiry Duty. |
G/L Options Inquiry Duty Maintain G/L Options Priv Delete G/L Options Priv |
General Ledger |
Location Dynamic Mapping Maintenance Duty |
A duty for managing Location Dynamic Mapping settings. This duty is an extension of the Location Dynamic Mapping Inquiry Duty. |
Location Dynamic Mapping Inquiry Duty Maintain Location Dynamic Mapping Priv Delete Location Dynamic Mapping Priv |
General Ledger |
Dept Class Dynamic Mapping Maintenance Duty |
A duty for managing Dept Class Dynamic Mapping settings. This duty is an extension of the Dept Class Dynamic Mapping Inquiry Duty. |
Dept Class Dynamic Mapping Inquiry Duty Maintain Dept Class Dynamic Mapping Priv Delete Dept Class Dynamic Mapping Priv |
General Ledger |
General Ledger Management Duty |
A duty for managing G/L Cross Reference settings, G/L Options settings, Location Dynamic Mapping settings, and Dept Class Dynamic Mapping settings. |
G/L Cross Reference Maintenance Duty G/L Options Maintenance Duty Location Dynamic Mapping Maintenance Duty Dept Class Dynamic Mapping Maintenance Duty |
Match Strategies |
Match Strategy Inquiry Duty |
A duty for viewing Match Strategy Settings |
Search Match Strategy Priv View Match Strategy Priv |
Match Strategies |
Match Strategy Maintenance Duty |
A duty for managing Match Strategy settings. This duty is an extension of the Match Strategy Inquiry Duty. |
Match Strategy Inquiry Duty Maintain Match Strategy Priv Delete Match Strategy Priv |
Matching - Credit Notes |
Credit Note Matching Duty |
A duty for matching Credit Notes. |
Search Credit Note Match Priv Credit Note Match Priv |
Matching - Invoices |
Invoice Matching Inquiry Duty |
A duty for finding and viewing the results of a match. |
View Invoice Match Inquiry Priv |
Matching - Invoices |
Invoice Matching Management Duty |
A duty for manually matching invoices. |
Search Manual Match Priv Manually Match Priv |
Matching - Invoices |
Unmatch Invoices Duty |
A duty for unmatching a merchandise invoice. |
Invoice Matching Inquiry Duty Document Unmatch Priv |
Matching - Invoices |
Invoice Matching High Security Duty |
A duty for matching or unmatching merchandise invoices. This is an extension of the Invoice Inquiry Duty, Invoice Matching Duty, and Unmatch Invoices Duty. |
Invoice Matching Duty Invoice Matching Inquiry Duty Unmatch Duty |
Reason Codes |
Reason Code Inquiry Duty |
A duty for viewing Reason Code settings. |
Search Reason Code Priv View Reason Code Priv |
Reason Codes |
Reason Code Maintenance Duty |
A duty for managing Reason Code settings. This duty is an extension of the Reason Code Inquiry Duty. |
Reason Code Inquiry Duty Maintain Reason Code Priv Delete Reason Code Priv |
Tolerances |
Tolerance Inquiry Duty |
A duty for viewing Tolerance settings. |
Search Tolerance Priv Search Tolerance Mapping Priv View Tolerance Priv View Tolerance Mapping Priv |
Tolerances |
Tolerance Maintenance Duty |
A duty for managing Tolerance settings. This duty is an extension of the Tolerance Inquiry Duty. |
Tolerance Inquiry Duty Maintain Tolerance Priv Delete Tolerance Priv Maintain Tolerance Mapping Priv Delete Tolerance Mapping Priv |
Table 3-2 lists the default security configuration and duties for the Application Administrator job role.
Table 3-2 Application Administrator Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
Access Granted |
Batch Management Duty |
Administration - Settings Administrator Console |
Access Granted |
Administrator Console Duty |
Administration - Settings Menu |
Access Granted |
Settings Menu Duty |
Administration - Supplier Options |
Management |
Supplier Options Maintenance Duty |
Administration - System Options |
Management |
System Options Maintenance Duty |
Dashboard |
Access Granted |
Accounts Payable Specialist Dashboard Reports Duty Financial Manager Dashboard Reports Duty |
Data Loading - Documents |
Access Granted |
Document Upload Duty |
Discrepancies - Cost |
Management |
Discrepancy Resolution Duty |
Discrepancies - Quantity |
Management |
|
Discrepancies - Tax |
Management |
Tax Discrepancy Resolution Duty |
Documents |
High Security |
Document High Security Duty |
Financial Posting |
Management |
Financial Posting Error Duty |
General Ledger |
Management |
General Ledger Management Duty |
Match Strategies |
Management |
Match Strategy Maintenance Duty |
Matching - Credit Notes |
Management |
Credit Note Matching Duty |
Matching - Invoices |
High Security |
Invoice Matching High Security Duty |
Reason Codes |
Management |
Reason Codes Maintenance Duty |
Tolerances |
Management |
Tolerance Inquiry Duty |
Table 3-3 lists the default security configuration and duties for the Data Steward job role.
Table 3-3 Data Steward Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
Management |
Supplier Options Maintenance Duty |
Administration - System Options |
Management |
System Options Maintenance Duty |
Dashboard |
No Access |
- |
Data Loading - Documents |
Access Granted |
Document Upload Duty |
Discrepancies - Cost |
No Access |
- |
Discrepancies - Quantity |
No Access |
- |
Discrepancies - Tax |
No Access |
- |
Documents |
Management |
Document Management Duty |
Financial Posting |
Management |
Financial Posting Error Duty |
General Ledger |
Management |
General Ledger Management Duty |
Match Strategies |
Management |
Match Strategy Maintenance Duty |
Matching - Credit Notes |
No Access |
- |
Matching - Invoices |
No Access |
- |
Reason Codes |
Management |
Reason Codes Maintenance Duty |
Tolerances |
Management |
Tolerance Maintenance Duty |
Table 3-4 lists the default security configuration and duties for the Accounts Payable Specialist job role.
Table 3-4 Accounts Payable Specialist Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
Inquiry |
Supplier Options Inquiry Duty |
Administration - System Options |
Inquiry |
System Options Inquiry Duty |
Dashboard |
Access Granted |
Dashboard Inquiry Duty |
Data Loading - Documents |
Access Granted |
Document Upload Duty |
Discrepancies - Cost |
Management |
Discrepancy Resolution Duty |
Discrepancies - Quantity |
Management |
|
Discrepancies - Tax |
Management |
Tax Discrepancy Resolution Duty |
Documents |
High Security |
Document High Security Duty |
Financial Posting |
Management |
Financial Posting Error Duty |
General Ledger |
Inquiry |
General Ledger Inquiry Duty |
Match Strategies |
Inquiry |
Match Strategy Inquiry Duty |
Matching - Credit Notes |
Management |
Credit Note Matching Duty |
Matching - Invoices |
High Security |
Invoice Matching High Security Duty |
Reason Codes |
Inquiry |
Reason Codes Inquiry Duty |
Tolerances |
Inquiry |
Tolerance Inquiry Duty |
Table 3-5 lists the default security configuration and duties for the Accounts Payable Manager job role.
Table 3-5 Accounts Payable Manager Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
Management |
Supplier Options Maintenance Duty |
Administration - System Options |
Inquiry |
System Options Inquiry Duty |
Dashboard |
Access Granted |
Accounts Payable Specialist Dashboard Reports Duty Financial Manager Dashboard Reports Duty |
Data Loading - Documents |
Access Granted |
Document Upload Duty |
Discrepancies - Cost |
Management |
Discrepancy Resolution Duty |
Discrepancies - Quantity |
Management |
|
Discrepancies - Tax |
Management |
Tax Discrepancy Resolution Duty |
Documents |
High Security |
Document High Security Duty |
Financial Posting |
Management |
Financial Posting Error Duty |
General Ledger |
Management |
General Ledger Management Duty |
Match Strategies |
Management |
Match Strategy Maintenance Duty |
Matching - Credit Notes |
Management |
Credit Note Matching Duty |
Matching - Invoices |
High Security |
Invoice Matching High Security Duty |
Reason Codes |
Management |
Reason Codes Maintenance Duty |
Tolerances |
Management |
Tolerance Inquiry Duty |
Table 3-6 lists the default security configuration and duties for the Financial Analyst job role.
Table 3-6 Financial Analyst Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
Inquiry |
Supplier Options Inquiry Duty |
Administration - System Options |
Inquiry |
System Options Inquiry Duty |
Dashboard |
No Access |
- |
Data Loading - Documents |
No Access |
- |
Discrepancies - Cost |
No Access |
- |
Discrepancies - Quantity |
No Access |
- |
Discrepancies - Tax |
No Access |
- |
Documents |
Inquiry |
Document Inquiry Duty |
Financial Posting |
Inquiry |
Financial Posting Error Inquiry Duty |
General Ledger |
Inquiry |
General Ledger Inquiry Duty |
Match Strategies |
Inquiry |
Match Strategy Inquiry Duty |
Matching - Credit Notes |
No Access |
- |
Matching - Invoices |
No Access |
- |
Reason Codes |
Inquiry |
Reason Codes Inquiry Duty |
Tolerances |
Inquiry |
Tolerance Inquiry Duty |
Table 3-7 lists the default security configuration and duties for the Financial Manager job role.
Table 3-7 Financial Manager Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
Management |
Supplier Options Maintenance Duty |
Administration - System Options |
Inquiry |
System Options Inquiry Duty |
Dashboard |
Access Granted |
Accounts Payable Specialist Dashboard Reports Duty Financial Manager Dashboard Reports Duty |
Data Loading - Documents |
Access Granted |
Document Upload Duty |
Discrepancies - Cost |
Management |
Discrepancy Resolution Duty |
Discrepancies - Quantity |
Management |
|
Discrepancies - Tax |
Management |
Tax Discrepancy Resolution Duty |
Documents |
High Security |
Document High Security Duty |
Financial Posting |
Management |
Financial Posting Error Duty |
General Ledger |
Management |
General Ledger Management Duty |
Match Strategies |
Management |
Match Strategy Maintenance Duty |
Matching - Credit Notes |
Management |
Credit Note Matching Duty |
Matching - Invoices |
High Security |
Invoice Matching High Security Duty |
Reason Codes |
Management |
Reason Codes Maintenance Duty |
Tolerances |
Management |
Tolerance Inquiry Duty |
Table 3-8 lists the default security configuration and duties for the Buyer job role.
Table 3-8 Buyer Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
No Access |
- |
Administration - System Options |
No Access |
- |
Dashboard |
No Access |
- |
Data Loading - Documents |
No Access |
- |
Discrepancies - Cost |
Management |
Cost Discrepancy Resolution Duty |
Discrepancies - Quantity |
No Access |
- |
Discrepancies - Tax |
No Access |
- |
Documents |
No Access |
- |
Financial Posting |
No Access |
- |
General Ledger |
No Access |
- |
Match Strategies |
No Access |
- |
Matching - Credit Notes |
No Access |
- |
Matching - Invoices |
No Access |
- |
Reason Codes |
No Access |
- |
Tolerances |
No Access |
- |
Table 3-9 lists the default security configuration and duties for the Corporate Inventory Control Analyst job role.
Table 3-9 Corporate Inventory Control Analyst Duties
Functional Area | Access Level | Duty Assigned |
---|---|---|
Administration - Batch |
No Access |
- |
Administration - Settings Administrator Console |
No Access |
- |
Administration - Settings Menu |
No Access |
- |
Administration - Supplier Options |
No Access |
- |
Administration - System Options |
No Access |
- |
Dashboard |
No Access |
- |
Data Loading - Documents |
No Access |
- |
Discrepancies - Cost |
No Access |
- |
Discrepancies - Quantity |
Management |
Quantity Discrepancy Resolution Duty |
Discrepancies - Tax |
No Access |
- |
Documents |
No Access |
- |
Financial Posting |
No Access |
- |
General Ledger |
No Access |
- |
Match Strategies |
No Access |
- |
Matching - Credit Notes |
No Access |
- |
Matching - Invoices |
No Access |
- |
Reason Codes |
No Access |
- |
Tolerances |
No Access |
- |
For each functional area in the application there is an associated set of privileges. The privileges build upon each other. For example, in order to be able to approve a group of documents from the group entry, the user must also be able to search for, view, create, and maintain documents. Therefore, the Group Entry Document Approval Duty contains the Search Documents, View Documents, Maintain Documents, and Approve Documents via Group Entry privileges.
Here are all of the privileges available in Invoice Matching, along with the duty type to which they are assigned in the default configuration:
Table 3-10 Invoice Matching Privileges
Functional Area | Privilege | Privilege Description |
---|---|---|
Administration - Batch |
Execute Batch Jobs Priv |
A privilege for executing Invoice Match batch jobs. |
Administration - Supplier Options |
Search Supplier Options Priv |
A privilege for searching for Supplier Options settings. |
Administration - Supplier Options |
View Supplier Options Priv |
A privilege for viewing for Supplier Options settings. |
Administration - Supplier Options |
Maintain Supplier Options Priv |
A privilege for creating and editing Supplier Options settings. |
Administration - Supplier Options |
Delete Supplier Options Priv |
A privilege for deleting a Supplier Options setting. |
Administration - System Options |
View System Options Priv |
A privilege for viewing for System Options settings. |
Administration - System Options |
Maintain System Options Priv |
A privilege for creating and editing System Options settings. |
Dashboard |
View Accounts Payable Specialist Dashboard Reports Priv |
A privilege for viewing the Accounts Payable Specialist dashboard reports. |
Dashboard |
View Financial Manager Specialist Dashboard Reports Priv |
A privilege for viewing the Financial Manager dashboard reports. |
Data Loading - Documents |
Upload Documents Priv |
A privilege for allowing a user to upload documents. |
Discrepancies - Cost |
Resolve Cost Discrepancies Priv |
A privilege to allow a cost discrepancy to be resolved. |
Discrepancies - Cost and Quantity |
Search Discrepancy List Priv |
A privilege to search for Discrepancies. |
Discrepancies - Quantity |
Resolve Quantity Discrepancies Priv |
A privilege to allow a quantity discrepancy to be resolved. |
Discrepancies - Tax |
Search Tax Discrepancy List Priv |
A privilege to search for Tax Discrepancies. |
Discrepancies - Tax |
Resolve Tax Discrepancies Priv |
A privilege to allow a tax discrepancy to be resolved. |
Documents |
Search Documents Priv |
A privilege for searching for documents. |
Documents |
View Documents Priv |
A privilege for viewing documents. |
Documents |
Search EDI Documents Priv |
A privilege for searching for EDI documents with errors. |
Documents |
Maintain Documents Priv |
A privilege for creating and editing documents. |
Documents |
Delete Documents Priv |
A privilege for deleting documents. |
Documents |
Maintain EDI Documents Priv |
A privilege for allowing a user to fix EDI errors. |
Documents |
Create Credit Note from CNR Priv |
A privilege for allowing a user to create a credit note from a credit note request. |
Documents |
Approve Deal Billbacks Priv |
A privilege to approve deal billback documents. Deal debit memos or Credit Note Requests can be passed from Merchandising system in submitted status. |
Documents |
Approve Documents via Group Entry Priv |
A privilege to approve documents entered via group entry. |
Documents |
Pay Invoice Manually Priv |
A privilege to allow user to pay an invoice before matching the invoice. |
Documents |
Void Credit Note Priv |
A privilege for allowing a user to void a credit note. |
Documents |
Reverse Debit Memo Priv |
A privilege for allowing a user to reverse a Debit Memo. |
Documents |
Delete EDI Documents Priv |
A privilege for deleting EDI documents with errors. |
Financial Posting |
Search Financial Posting Error Priv |
A privilege for searching for financial posting errors. |
Financial Posting |
View Financial Posting Error Priv |
A privilege for viewing financial posting errors. |
Financial Posting |
Maintain Financial Posting Error Priv |
A privilege for editing financial posting errors. |
General Ledger |
Search G/L Cross Reference Priv |
A privilege for searching for G/L Cross Reference settings. |
General Ledger |
View G/L Cross Reference Priv |
A privilege for viewing for G/L Cross Reference settings. |
General Ledger |
Search G/L Options Priv |
A privilege for searching for G/L Options settings. |
General Ledger |
View G/L Options Priv |
A privilege for viewing for G/L Options settings. |
General Ledger |
Search Location Dynamic Mapping Priv |
A privilege for searching for Location Dynamic Mapping settings. |
General Ledger |
View Location Dynamic Mapping Priv |
A privilege for viewing for Location Dynamic Mapping settings. |
General Ledger |
Search Dept Class Dynamic Mapping Priv |
A privilege for searching for Dept Class Dynamic Mapping settings. |
General Ledger |
View Dept Class Dynamic Mapping Priv |
A privilege for viewing for Dept Class Dynamic Mapping settings. |
General Ledger |
Maintain G/L Cross Reference Priv |
A privilege for creating and editing t G/L Cross Reference settings. |
General Ledger |
Delete G/L Cross Reference Priv |
A privilege for deleting a G/L Cross Reference setting. |
General Ledger |
Maintain G/L Options Priv |
A privilege for creating and editing G/L Options settings. |
General Ledger |
Delete G/L Options Priv |
A privilege for deleting a G/L Options settings. |
General Ledger |
Maintain Location Dynamic Mapping Priv |
A privilege for creating and editing Location Dynamic Mapping settings. |
General Ledger |
Delete Location Dynamic Mapping Priv |
A privilege for deleting a Location Dynamic Mapping setting. |
General Ledger |
Maintain Dept Class Dynamic Mapping Priv |
A privilege for creating and editing Dept Class Dynamic Mapping settings. |
General Ledger |
Delete Dept Class Dynamic Mapping Priv |
A privilege for deleting a Dept Class Dynamic Mapping settings. |
Match Strategies |
Search Match Strategy Priv |
A privilege for searching for Match Strategy settings. |
Match Strategies |
View Match Strategy Priv |
A privilege for viewing for Match Strategy settings. |
Match Strategies |
Maintain Match Strategy Priv |
A privilege for creating and editing Match Strategy settings. |
Match Strategies |
Delete Match Strategy Priv |
A privilege for deleting a Match Strategy settings. |
Matching - Credit Notes |
Search Credit Note Match Priv |
A privilege to allow a user to search for Credit Notes to Credit Note Requests to be matched. |
Matching - Credit Notes |
Credit Note Match Priv |
A privilege to match Credit Notes to Credit Note Requests. |
Matching - Invoices |
Search Manual Match Priv |
A privilege to allow a user search for invoices and receipts to be manually matched. |
Matching - Invoices |
View Invoice Match Inquiry Priv |
A privilege to allow a user to view the results of a match. |
Matching - Invoices |
Manually Match Priv |
A privilege to allow a user to match an invoice manually through the UI. |
Matching - Invoices |
Unmatch Documents Priv |
A privilege for allowing a user to unmatch a merchandise invoice. |
Reason Codes |
Search Reason Code Priv |
A privilege for searching for Reason Code settings. |
Reason Codes |
View Reason Code Priv |
A privilege for viewing for Reason Code settings. |
Reason Codes |
Maintain Reason Code Priv |
A privilege for creating and editing Reason Code settings. |
Reason Codes |
Delete Reason Code Priv |
A privilege for deleting a Reason Code setting. |
Tolerances |
Search Tolerance Priv |
A privilege for searching for tolerance settings. |
Tolerances |
View Tolerance Priv |
A privilege for viewing for tolerance settings. |
Tolerances |
Maintain Tolerance Priv |
A privilege for creating and editing tolerance settings. |
Tolerances |
Delete Tolerance Priv |
A privilege for deleting a tolerance setting. |
Tolerances |
Search Tolerance Mapping Priv |
A privilege for searching for tolerance mapping settings. |
Tolerances |
View Tolerance Mapping Priv |
A privilege for viewing for tolerance mapping settings. |
Tolerances |
Maintain Tolerance Mapping Priv |
A privilege for creating and editing tolerance mapping settings. |
Tolerances |
Delete Tolerance Mapping Priv |
A privilege for deleting a tolerance mapping settings. |