12. Maintaining Stop Payment Details

A Stop Payment maintained in the ‘stop payment’ table is an instruction given by a customer to his bank directing it to stop payment against a Cheque. This instruction can be based on any of the following:

When a stop payment is affected, the stop payment status in the ‘Customer Accounts Maintenance’ table gets updated to indicate the presence of a stop payment instruction for the customer account. Whenever a Cheque based transaction is initiated through Data Entry or Funds Transfer the system validates if any stop payment instruction has been issued against it. Payment against a Cheque is stopped if a stop payment instruction exists for that Cheque.

Stop payment for a Cheque can be specified for a defined period. You can also maintain a stop payment bearing no expiry date i.e., the instruction remains effective until revoked.

This chapter contains the following section:

12.1 Stop Payment Maintenance

This section contains the following topic:

12.1.1 Maintaining Stop Payment Orders

You can invoke the ‘Stop Payment Input’ screen by typing ‘CADSPMNT’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. Click the new button on the Application toolbar.

In this table you maintain all stop payment orders enforced for a customer account. The sequence number of the present stop payment instruction is displayed in the field ‘Stop Payment No’.

Here you define the following:

Any number of stop payment instructions can be maintained for an account. With each stop payment instruction enforced on an account, the system displays the stop payment number. This number denotes the number of the current stop payment records being maintained for this account.

For maintaining details of stop payment instruction, the following parameters need to be maintained:

Account Number

Specify the account number of the account for which you wish to enforce a stop payment. The adjoining option list displays the list of account numbers maintained in the selected transaction branch. Highlight the customer’s account number for whom you are entering details.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in this User Manual.

Account Description

The system displays the description of the specified account number based on the details maintained at ‘Customer Account Maintenance’ level.

Stop Payment type

This is either an amount or a cheque, on which the Stop Payment instruction is based.

If the instruction is cheque-based, the customer would give you the number of that Cheque. If the instruction pertains to a range of Cheques, the customer would give you the number of the first Cheque and the last Cheque in the range.

Start Cheque Number

This is the first cheque of the range. If the instruction is specified for a range of Cheques, the number of the first and the last Cheque of the range should be specified by the customer.

If the instruction is to withhold payment for one Cheque alone, enter the same Cheque number in both the ‘start Cheque number’ and the ‘end Cheque number’ fields.

Note

This is not mandatory if the stop payment type is an ‘amount’.

End Cheque Number

This is the last cheque of the range. If the instruction is specified for a range of Cheques, the number of the first and the last Cheque of the range should be specified by the customer.

This is not mandatory if the stop payment type is an ‘amount’.

Cheque Amount

If the stop payment type is ‘amount’, the Cheque amount represents the amount for which the Cheque was drawn.

Confirmation Status

The confirmation status indicates whether you have confirmed the stop payment instruction issued by the customer.

Effective Date

This is the date on which the stop payment comes into effect. A future-dated stop payment is affected after the Beginning of Day process has been executed for the day (the effective date of the stop payment).

Expiry Date

The stop payment expires on this day. A stop payment is effective till the End of Day is run on the expiry date. On expiry of a stop payment, the status in the ‘Customer Accounts Maintenance’ table gets updated (if no other stop payment is enforced on this account).

If you do not specify an expiry date, the stop payment will remain effective till it is revoked.

Remarks

Here, you can enter information specific to the stop payment that you are capturing. For example, you can indicate the purpose for which the stop payment has been issued.

After having made the required mandatory entries, and having saved your work, your user ID will be displayed at the ‘Made By’ field at the bottom of the screen, the Date and the Time at which you saved the product will be populated.

Another user, with the requisite rights, should authorize any operation that you perform, before the End of Day process is executed for the day.

Apply Charge

Check this box to indicate that online service charge will be applied on stopping payment request.

Advice Required

Check this box to indicate a mail advice is required to acknowledge the account on the stop payment request.

Once you check this box the system will generate the stop payment request message during Authorization.

A Message type STOP_PMNT_ACK will be used. This will be a MAIL Message and it will be sent to the account customer.

The following tags will be used for STOP_PMNT_ACK message:

Advice tag

Description

_CUSTNAME_

Customer name

_ADD1_

Customer address line 1

_ADD2_

Customer address line 2

_ADD3_

Customer address line 3

_ADD4_

Customer address line 4

_ACCOUNT_

Account

_ACCOUNTBRN_

Account Branch

_STOPPAYNO_

Stop Payment no

_XREF_

External reference

_STOPTYPE_

Stop Payment type

_STARTCHECKNO_

Start check No

_ENDCHECKNO_

End Check No

_AMOUNT_

Amount

_EFFECTDT_

Effective date

_EXPIRYDT_

Expiry date

_REMARKS_

Remarks

_AUTHDT_

Authorization Date Time

For further details on Charge and Event button, refer the sections ‘Viewing Charge Details ‘and ‘Viewing Event Details’ in the chapter titled ‘Maintaining Cheque Book Details’ in this User Manual.