3. Maintenances

3.1 Introduction

For the retail bills module to be fully operational, you need to maintain certain basic information. This chapter explains the procedure to maintain such basic details.

This chapter contains the following sections:

3.2 Branch Parameters

This section contains the following topics:

3.2.1 Maintaining Branch Parameters

You can maintain the details of retail bills specific to a branch using ‘Retail Bills - Branch Parameters’ screen. The branch parameters may be maintained for each branch of your bank. To invoke this screen, type ‘RBDBRPRM’ in the field at the top right corner of the application toolbar and click the adjoining arrow button..

Specify the following details:

Branch Details

Branch Code

Specify the branch code for which you need to maintain the parameters.

The option list displays all authorized and active branch codes maintained in the system. You can select the appropriate branch code.

Branch Name

Based on the branch code selected, the system displays the name of the branch.

3.2.2 General Preferences Tab

You can capture the general branch parameters preferences in ‘General Preferences’ tab.

Specify the following details:

Batch Processing

Process Till Next Working Day

Check this box to handle the next working day processes.Based on the check box system decides the manner in which the contracts will be processed by batch operations for events/activities falling on holidays.

Intermediary GL

Cash

Specify the GL which should be debited when the other party pays by cash. In Retail Teller module, the system will credit the cash to this GL. The option list displays all the miscellaneous Cr type GLs maintained in the system. You can choose the appropriate one.

Clearing GL for PDCs

Specify the GL which should be debited during liquidation of the clearing cheques in the retail bills module. The option list displays all the miscellaneous Cr type GLs maintained in the system. You can select the appropriate GL code from the option list.

This GL is credited during the clearing batch process.

Clearing GL for Outward Collection

Specify the GL which should be debited during liquidation of the Outward Collection instruments in the Retail bills module, if the payment is settled through clearing. This GL is credited during the realization of clearing contract created in the Clearing module and is maintained in the Clearing product definition in the clearing module.This will be a Normal Type GL.

Cash Letter Susp GL

Specify the cash letter suspension GL from the option list. The option list displays all miscellaneous Cr type GLs maintained in the system.

Cash letter suspension GL is required for parking the cash letter proceeds by debit to nostro account.

Other Parameters

No Of Dishonour/Protest

Specify the maximum number of dishonour/protest transactions allowed before marking a drawee as defaulter. You can specify a number between 1 and 99.

Other Bank Chg Tolerance%

Specify the tolerance percentage value for other bank charges. You can specify a percentage between 0 and 99.99.

Walk-in Notary

Select a notary code from the adjoining option list.The list contains the open notary codes that were defined in the notary code maintenance screen.The selected code will be used as a walk in notary during the protest of an instrument.

Other Bank Chg Tolerance Amount

Specify the tolerance value amount for other bank charges.

During the validation of Other Bank charges, the least amount out of Other Bank Charges Tolerance Amount or the Other Bank Charges Tolerance % amount will be considered.

3.2.3 Float Days Tab

You can capture the details of float days for realization of foreign currency cheques sent on cash letter basis in ‘Float Days’ tab.

Specify the following details:

Float Days

Currency

Select the currency code from the option list.The option list displays all valid currency codes maintained in the system.

Bank Float Days

Specify the number of float days applicable for the cash letter credit. If you have selected a currency, then it is mandatory to specify the bank float days.

Customer Float Days

Specify the number of float days applicable for the realization of the instrument. If you have selected a currency, then it is mandatory to specify the customer float days. The customer float days should be between 1 and 99.

Nostro Account

Select a nostro account from the option list. The system uses this account for processing the cash letter cheques. If you have selected a currency, then it is mandatory to specify the nostro account.

3.2.4 Transit Days Tab

You can maintain transit days for currency-nostro account combination to facilitate realization of overseas cheques payable abroad under collection in the ‘Transit Days’ tab.

Specify the following details;

Transit Days

Currency

Select the currency code from the adjoining option list.The option list displays all valid currency codes maintained in the system.

You can add more rows and select the same currency code to maintain transit days for a different nostro account. The transit days will be applied to each currency-nostro account combination that you maintain here.

Nostro Account

Select a nostro account from the option list. The option list displays all valid nostro accounts maintained across branches for the currency selected above.

Note

For a currency-nostro account combination, you can define the transit days only once. If you select the same currency and nostro account again in another row, the system will not allow you to save the record.

Direct Transit Days

Specify the number of direct transit days applicable to the selected currency. The number of transit days should be between 1 and 99. If you have selected the currency, then it is mandatory to specify the direct transit days.

Indirect Transit Days

Specify the number of indirect transit days applicable to the selected currency. The number of transit days should be between 1 and 99. If you have selected the currency, then it is mandatory to specify the indirect transit days.

3.2.5 User Defined Fields

The details of user defined fields are captured in ‘Fields’ screen. Click ‘Fields’ button to invoke this screen.

For further details on user defined fields, refer to the ‘User Defined Fields’ user manual.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.2.6 Viewing Branch Parameters Summary

You can view a summary of branch parameters maintenance using ‘Retail Bills - Branch Parameters Summary’ screen. to invoke this screen, type ‘RBSBRPRM’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.3 Instrument Details

This section contains the following topics:

3.3.1 Maintaining Instrument Details

You can maintain the details of instruments using ‘Retail Bills - Instrument Maintenance’ screen. To invoke this screen, type ‘RBDINMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Instrument Code

In Oracle FLEXCUBE, each instrument that you maintain is identified by a unique instrument code. Specify a unique code to identify the instrument that you are maintaining. You can later use this code to identify this instrument while creating a product or during other operations.

Description

Enter a brief description of the instrument.

Product Type

Select the product type that should be associated with the instrument.

The option list displays the products of the following types that you create:

Lead Days For Dispatch

Specify the number of lead days for dispatch. The instrument is dispatched to the collecting bank these many days before the maturity date. The lead days should be between 0 and 99.

Lead days for dispatch is applicable only for product types outward bills for collection and outward cheques for collection.

Stale Days

Specify the number of stale days (from the instrument date) after which the instrument will become invalid. The number of stale days should be between 0 and 99.

Margin%

Specify the margin percentage that can be applied on the instrument amount when the instrument is considered for financing or collateral. The margin percentage should be between 0% and 99.99%.

Margin % is mandatory if financing/collateral is allowed.

Collateral Allowed

Check this box to indicate that the selected instrument is eligible for collateral.

Financing Allowed

Check this box to enable financing on the selected instruments.

Protest Allowed

Check this box to enable protest on instruments booked under a specific type.

Protest is not applicable for Outward Clearing cheques product type.

Note

Financing and Collateral are not applicable to Inward type of instruments.

Collateral is not applicable to FCY cheques under cash letter and Overseas cheques pay­able.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.3.2 Viewing Instruments Summary

You can view a summary of instrument details using ‘Retail Bills - Instruments Summary’ screen. To invoke this screen, type ‘RBSINMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.4 Instrument Location

This section contains the following topics:

3.4.1 Maintaining Instrument Location

You can maintain the instrument locations using ‘Retail Bills-Instrument Location Maintenance’ screen. To invoke this screen, type ‘RBDINLMT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Location Name

Specify a unique name for the location.

Location Description

Specify a brief description of the location.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.4.2 Viewing Instrument Location Summary

You can view a summary of instrument locations details using ‘Retail Bills - Instruments Location Summary’ screen. To invoke this screen, type ‘RBSINLMT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

 

3.5 Instrument Status

This section contains the following topics:

3.5.1 Maintaining Instrument Status

You need to maintain the instrument status details using ‘Retail Bills - Instrument Status Maintenance’ screen. You can invoke this screen by typing ‘RBDINSMT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Status Code

Specify a unique code to identify the instrument status that you are maintaining.

Description

Specify a brief description of the status code.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.5.2 Viewing Instrument Status Summary

You can view a summary of instrument locations details using ‘Retail Bills - Instruments Status Summary’ screen. To invoke this screen, type ‘RBSINSMT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.6 Reason Codes

This section contains the following topics:

3.6.1 Maintaining Reason Codes

You can invoke the ‘Reason Code Maintenance’ screen by typing ‘RBDRCMNT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Reason Code

Specify a unique reason code.The reason code maintained here will be available for selection during dishonour event.

Description

Specify a brief description of the reason code.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.6.2 Viewing Reason Codes Summary

You can view a summary of reason codes using ‘Reason Codes Summary’ screen. To invoke this screen, type ‘RBSRCMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.7 Notary Codes

This section contains the following topics:

3.7.1 Maintaining Notary Codes

You can maintain notary codes using ‘Notary Code Maintenance’ screen. To invoke this screen, type ‘RBDNCMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Notary Code

Specify a unique code that identifies the notary that you are maintaining.The code will be available for selection during protest events.

Description

Specify a brief description of the notary.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.7.2 Viewing Notary Codes Summary

You can view a summary of notary codes maintained in the system using ‘Notary Code Summary’ screen. To invoke this screen, type ‘RBSNCMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.8 Instrument Rules

This section contains the following topics:

3.8.1 Maintaining Instrument Rules

You can invoke the ‘Retail Bills-Instrument Rule Maintenance’ screen by typing ‘RBDRLMNT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button.

 

Specify the following details:

Rule ID

Specify a unique identifier for a rule.

Rule Description

Specify a brief description of the rule.

Status Movement

From Status

Select a ‘from status’ from the option list. The option list displays all valid status codes that were defined in the system using ‘Instrument Status Maintenance’ screen.

To Status

Select a ‘to status’ from the option list. The option list displays all valid status codes that were defined in the system using ‘Instrument Status Maintenance’ screen.

Location Movement

From Location

Select a ‘from location’ from the option list. The option list displays all valid location codes that were defined in the system using ‘Instrument Location Maintenance’ screen.

To Location

Select a ‘to location’ from the option list. The option list displays all valid location codes that were defined in the system using ‘Instrument Location Maintenance’ screen.

Note

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance.

3.8.2 Viewing Instrument Rules Summary

You can view a summary of instrument rules maintained in the system using ‘Retail Bills - Instruments Rule Summary’ screen. To invoke this screen, type ‘RBSRLMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.9 Other Party Details

This section contains the following topics:

3.9.1 Maintaining Other Party Details

You can maintain the other party details using ‘Other Party Maintenance’ screen. To invoke this screen, type ‘RBDOPMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Other Party ID

The system generates and displays a unique identification code for the other party. This auto-generated ID is a seven digit serial number prefixed by the alphabets 'OP'.

Customer ID

Select a customer ID from the option list. The option list displays all valid Customer IDs that are not attached to any existing record.

Party Name

If you have selected the customer ID, then based on that the system displays the name of the other party. You cannot edit the name displayed by the system.

If you have not specified a customer ID, then you can manually enter the name of the party.

Country

Specify the country of the other party. The option list displays all valid country codes maintained in the system. Choose the appropriate one.

Currency

The system displays the currency code of the local branch. However, you can edit this currency and specify a different currency code.

Overall Limit Amount

Specify the maximum exposure amount for the selected party across all the counter parties. The overall limit amount should always be a positive value. Negative values are not allowed.

Available Amount

The system displays the available amount. This amount is revised if a utilization of the other party overall limits happens during the contract booking, amendment, finance or collateralization batch. This is applicable when the option ‘Other Party Limit Check’ is checked.

Here, Available amount = Overall limit amount - Utilization amount

Note

Collateral CAP on Bill Amount

Specify the maximum amount in a bill which can be considered for collateral.

If the bill amount less margin is greater than the Cap amount, then Collateral cap amount will be considered as Collateral value and override 'Collateral value reduced to Collateral cap amount' will occurs on save.

Address 1

Specify the address of the party.

Address 2

Specify the address of the party.

Address 3

Specify the address of the party.

Address 4

Specify the address of the party.

Note

If the Other party is a customer of bank, then the address maintained at customer level will be defaulted as other party address.

Branch Code

The system displays the branch code of the branch to which you are currently logged in. You cannot change this.

Number of Protests/Dishonours

The system displays the number of protests and dishonours. Whenever a contract is dishonoured or protested, the system will increase the count by one against the other party in that contract and display the total value in this field.

If a contract is dishonoured once and then protested at a later stage, then the system will count the dishonour event only. There will not be any change in the number of protests/dishonours during the protest event.

Defaulter

If the number of protests or dishonours by the party is more than or equal to the number of protest or dishonours for default maintained in ‘Branch Parameters Maintenance’ screen, then the system displays the status of the box as checked. Otherwise, the status is displayed as unchecked.

You can modify this (check/uncheck) if required. If the status is checked, which indicates that the party is a defaulter and you manually uncheck this box, then the system will reset the number of protests or dishonour in ‘Other Party Maintenance’ to zero.

Note

Remarks

Specify your remarks on the transaction.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance

3.9.2 Viewing Other Party Summary

You can view a summary of other party details maintained in the system using ‘Other Party Summary’ screen. To invoke this screen, type ‘RBSOPMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

3.10 Drawer and Drawee Combination Limit

This section contains the following topics:

3.10.1 Maintaining Drawer and Drawee Combination Limit

You can invoke the ‘Drawer Drawee Maintenance’ screen by typing ‘RBDDDMNT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button..

Specify the following details:

Counter Party ID

Specify the counter party ID. The adjoining option list displays all the customer numbers maintained in the system. You can choose the appropriate one.

Note

For a combination of counterparty and other party, you can maintain only one record. Counterparty and other party combination should be unique for each record that you cre­ate.

Counter Party Name

The system displays the name of the counter party based on the counter party ID selected.

Other Party ID

Specify the other party ID. The option list displays all the other party IDs maintained in the system. You can choose the appropriate one.

Other Party Name

The system displays the name of other party based on the other party ID selected above.

Currency

The system displays the currency of the local branch for the available limit and overall limit. You can edit this currency.

Overall Limit Amount

Specify the limit amount for the combination of customer and other party for financing and collateral.

Available Amount

The system computes and displays the available amount for the combination. The amount is calculated using the following formula.

Available amount = Limit amount - Utilized amount

The utilized amount is the sum of discount amount (or collateral value) of the contracts which are considered for financing (or collateral) and in which the drawer-drawee combination limit is tracked. This is applicable when the option ‘Other Party Limit Check’ is checked.

Whenever such contracts are Realized or Dishonoured or Protested or Returned the utilized amount will be reduced to the extent of the Discount amount (or collateral value)

Branch Code

The system displays the branch code of the current branch to which you have logged in.

Remarks

Specify your remarks on the transaction.

Click ‘Fields’ button to capture the user defined fields.

Once you have specified the above details, click ‘Save’ button to save the maintenance

3.10.2 Viewing Drawer Drawee Summary

You can view a summary of drawer and drawee details maintained in the system using ‘Drawer Drawee Summary’ screen. To invoke this screen, type ‘RBSDDMNT’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.