5. Outward Retail Bill Contract

5.1 Introduction

This chapter explains the process to create and maintain outward retail bills contracts in Oracle FLEXCUBE.

This chapter contains the following sections:

5.2 Outward Retail Bills/Cheques for Collection

This section contains the following topics:

5.2.1 Creating Outward Retail Bills/Cheques for Collection

You can capture details for an Outward Retail Bills/Cheques for Collection in the 'Outward Retail Instrument for Collection' screen. You can access this screen from the Application Browser. You can also invoke this screen by typing ‘RBDOCONL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Instrument Code

Select the instrument code from the option list.The list contains only those instruments for selection which are linked to the following Product Types:

Instrument Description

The system displays the description for the instrument code selected.

Product Code

Select the product code from the adjoining option list. The list contains each unique combination of product code and instrument code for selection. This is derived based on the association of product type to the instrument Code.

Note

Products of Outward bills and Outward Cheques for collection are listed.

Product Description

System displays the description of the product selected above.

Contract Reference Number

System generates and displays a Contract Reference Number. This is a unique reference for the bill contract.

This reference is used in all accounting entries and transactions related to this contract.

User Reference Number

By default, the system displays the contract reference number in this field.You can change the value if needed.

External Reference Number

The External Reference Number is used when the contract is being uploaded from an external system. During Manual booking, system will default the contract reference number In this field.

Batch Reference Number

Select the reference from the option list. Batch reference number is applicable only for contracts that are to be considered as part of a batch.The field is applicable for missed out entries in a bulk booking.

Batch Sequence Number

The system generates the batch sequence number only for contracts that are to be considered as part of a batch.The value is applicable only if the batch reference number is selected.

5.2.2 Main Tab

Click ‘Main’ tab to capture the main details of the contract.

Counter party Details

Counter Party Identification

Select the customer Id here.It indicates who has submitted the instrument for collection.

Counter Party Name

The system displays the customer name based on the counterparty id selected.

Counter Party Account Number

Select the account number of the customer from the adjoining option list.

The Counterparty Account Number selected here will be defaulted to the Settlement subsystem on click of Settlement sub system or save.

Note

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Account Branch

The branch to which the customer account belongs is defaulted by the system.

Note

If the account branch selected is different from transaction branch, an override will be dis­played.

Instrument Details

Instrument Number

Specify the instrument number.In case of cheques, this is the cheque number.

Instrument Date

Specify the date of the bill or cheque.

Currency

Select the bill/Instrument currency from the adjoining option list.The system defaults the local currency as the bill currency.You can edit this value if needed.

Amount

Specify the bill/cheque amount.

Local Currency Amount

The system defaults the Local Currency Amount on save or subsystem visit.

Other Party Details

Other Party Identification

Select the Other Party ID from the adjoining option list.

Payment Mode

Select the payment mode for realization of outward instruments from the drop-down list. The list displays the following values:

Other Party Name

The system displays the other party name, based on the other party Id selected.

Debit Account for Realization

Select the account from the option list.It is the account debited at the time of realization of proceeds.

If the other party is customer of the bank, the list maintains the customer account number to select. If other party is a non-customer, the list contains the Nostro and Vostro accounts intermediary GL accounts maintained at the branch parameter.

System defaults the account number maintained for the currency, module code, product code and branch combination on save if no value is selected.

The debit account for realization selected here will be defaulted to the Nostro component of the entry in the Settlement sub system.

Note

If the ‘Payment Mode’ selected is ‘Clearing’ then the Debit account for realization LOV will have only the clearing GL maintained in the ‘Clearing GL for Outward Collection in RB Branch parameters’. If no value is selected, then, on clicking ‘Default’ button, this clearing GL will be defaulted, which can be edited.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Debit Account Branch

The system displays the debit account branch based on the debit account for realization selected.

Collecting Bank Details

Bank Code

Select the collecting bank code from the adjoining option list.

Branch Code

The system displays the branch of the collecting bank or the same bank’s branch number to which the instrument is being sent.

Bank Name

The system displays the name of the collecting bank.

Branch Name

The system displays the branch name.

Date

Specify the acknowledgement date of the collecting bank. This field is applicable only during amendment.

Default

Once you click on 'Default' button, system defaults the values for 'Due date for payment', 'To be Dispatched On', 'Local Currency Amount' in the ‘Main’ tab and the Party ID and other details related to the party in ‘Parties’ tab.

Reference Number

Specify the collecting bank reference number, This is applicable only during amendment.

Additional Details

Booking Date

System displays the application date as booking date.

Maturity Date

Specify a value for this field.System allows the lodging of bills after the maturity date.

Lead days for dispatch

The system defaults the value from the Product definition screen and you can modify this value.

To be dispatched on

The system displays the Maturity date minus Lead Days for Dispatch as ‘To be dispatched on Date’.

If Booking Date is greater than Maturity Date minus Lead days for Dispatch, then Booking Date will be the ‘To be Dispatched on Date’.

Grace Days

System defaults the grace days captured at the product level and the value can be modified if needed. Grace days represents the number of days after the maturity date where the payment can be done without dishonour or protest.

Due Date for Payment

The System defaults the 'Due Date for Payment' with two values-

Protest

Check this box to indicate that the bill/Cheque should be protested in case of non-payment by the drawee.

The value available for instrument is defaulted here. You can change the value defaulted from protest required to not required, but cannot change the value from protest not required to protest required.

Auto Liquidation

Check this box to indicate that the bill contract should be liquidated automatically as part of a batch process on the Value Date. This is defaulted from the product and can be modified by the user.

Note

Auto Liquidation is allowed only for Payment Mode, ‘Normal’. If this check box is selected for ‘Clearing’ mode, then the system will display an error on saving.

Internal Remarks

Specify your remarks on the transaction.

5.2.3 Other Details Tab

Click ‘Other Details’ tab to capture the additional details of the contract.

Specify the following details:

Parties

Party Type

System displays the party type here.

In case of 'Outward Bills for Collection' system defaults counterparty as drawer and other party as drawee.

In case of 'Outward Cheques for Collection' system defaults counterparty as payee and other party as drawer.

Party Identification

The system displays the party identification.

In case of collecting bank, the CIF ID of the walk-in customer of the branch is displayed as party identification.

Party Name

System displays the party name based on the CIF.

Address Line 1

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Address Line 2

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Address Line 3

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Address Line 4

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Country

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Language

System defaults the value for the language field based on the CIF defined.You can edit this value if needed.

Limit

Track Limit

The value is defaulted by the system as 'Yes'.However,the value can be changed later from 'Yes' To 'No', the system displays an override at the time of saving a record.

Check this box to indicate that the counter party limits should be tracked.

Track limit is applicable only in case of financing of the instruments. In case of collateral, other party limit check is applicable.

If you check the option ‘Track Limit’ for a collateral, then when you try to save the record, the system will display an override message 'Track limit is applicable only for financing and will be set to No'.

Credit Line

Select the credit line from the option list. The list contains only those lines that belong to the counter party.

It is applicable only if the track limit is set to ‘Yes’.

Other Party Limit Check Required

The system defaults the value from product and you can modify this value by using the check-box.

If the other party limit is set as 'Required' at product, you cannot change it to 'Not Required' at contract. However you can change the value from 'not required' to 'required'.

In case of collateral, you can check the option ‘Other Party Limit Check Required’ is applicable.

Margin

Margin Percentage

System defaults the margin% from instrument maintained.You can edit this value if needed.

Finance

Financing

The value for field is defaulted based on the instrument selected. However you can change the value by choosing it from the drop-down list and the available options are:

Note

If the financing is set to ‘Not Eligible’ at instrument level, then you cannot change it to ‘El­igible’ or ‘Financed’ at contract level.

If you select ‘Financed’ for an outward bill or cheque, then the system creates a loan ac­count in Retail Lending module and uses the counter party account in Retail Bills module as the CR_SETTL_BRIDGE for the loan account.

Discount Amount

System calculates and displays this value when the 'Financed' value is selected in 'Financing'.

Collateral

Collateral

Select the value from the adjoining drop-down list and the available options are:

If the instrument is eligible for collateral, then the value shown will be 'Eligible'.If the instrument is not eligible for collateral, then the value shown will be 'Not Eligible'.

Note

Collateral Value

System calculates and displays the value considered for collateral

If the limits are not available, then the Collateral status will be in 'To be Collateralized' and the collateral value will be displayed.

Collateral Pool

Select the collateral pool Id from the option list. If there is no existing pool, then the system creates the pool and links the collateral to the pool on save.

Once you have specified the above details, click ‘Save’ button to save the contract.

5.3 Capturing Additional Details for Outward Retail Bills/Cheques for Collection

This section contains the following topics:

5.3.1 Viewing Advices

An important part of processing a Retail Bill is the generation of various advices applicable for a contract.

The details of the advices for an event are displayed in the Advices screen. The party type to whom a specific advice should be sent is picked up automatically based on the type of RB being processed and the parties involved.

For Retail Bills Contract details screen click 'Advices' tab.The advices screen is displayed.

The following advice details are displayed:

Advice

Advice Name

This is the code that identifies the advice that can be generated for a Retail bill. All the advices specified for the product to which the Retail bill is linked will be displayed in this screen. If the advice is not applicable to the bill you are processing you can suppress its generation in the corresponding fields on this screen.

Party Type

This is the type of party involved in the Retail bills. For example, drawee, drawer etc. The party type is displayed based on your specifications in the Parties screen.

Party Identification

System displays the party identification.

Party Name

This is the name of the party involved in the Retail bill to whom the advice is to be sent.

Medium

The system displays the medium through which an advice is transmitted.

Priority

The system displays the priority with which the generated messages are transmitted through media.

Suppress

By default, all the advices that have been defined for a product will be generated for the Retail Bills involving it. As certain advices may not be applicable to the bills you are processing, you can suppress its generation by indicating the same in this screen.

Charge Required

The flag is enabled if you have specified to collect charges for advice generation.

5.3.2 Events

Click ‘Events’ button in the ‘Outward Retail instrument for Collection’ screen and invoke the ‘Event’ screen.

Here the following details of the events, that have taken place on the contract, will be displayed along with the pending events.

5.3.3 Accounting Entries

To view the accounting entries that are passed for each event, click on 'Accounting Entries' button on the 'Event' sub-screen of the product maintenance screen.Here,all the accounting entries that were passed and the overrides that were encountered for the event are displayed.

5.3.3.1 Accounting Entries Tab

You can view the accounting entries that are passed for each event in ‘Accounting Entries’ tab.

The following details are displayed here:

5.3.3.2 Overrides Tab

You can view the overrides that occur for an event in 'Overrides' tab.

The following details are displayed here:

5.3.4 Messages

Click ‘Message’ button from the ‘Events’ screen and view the list of messages applicable to a particular event in the life cycle of the retail bill.

The following details of a message are displayed:

5.3.4.1 Message Details

Here in order to view the text of a message, you need to highlight the message and click ‘Message’ button. Click ‘Exit’ or ‘Cancel’ button to exit the screen.

5.3.5 Settlement Details

You can capture the settlement details of a Retail bill in ‘Settlement Details’ screen. Click ‘Settlement’ button in ‘Outward Retail instrument for Collection’ screen to invoke the ‘Settlement Details’ screen.

The ‘Settlement Details’ screen shows the settlement details of the latest event only.

5.3.5.1 Account Details Tab

Click ‘Account Details’ tab to specify details for the account.

Account Details

The account details that get defaulted include the following:

Debit/Credit

System displays the debit/Credit value.

Account

This is the account number for the component. If the contract is amended/modified and authorized, then the system will update this account based on the details in the modified contract.

Account Description

Specify a brief description on account.

Netting Indicator

In addition to maintaining a netting agreement for each counter party, you have to specify whether or not the contract is under the netting agreement for each contract involving the counter party.

Check this box to indicate that you would like to enable the Netting option for the various components (Amount Tags) involved in the transaction. These components could be commission, interest, tax, charges etc.

Rate Code

Specify rate code by selecting appropriate rate code from selection list. Following values are available:

Spread Definition

Select the spread definition from the adjoining drop-down list. The options available are:

Customer Spread

This defaults from your specification of tenor-wise spread for the relevant Currency Pair in the Customer Spread Maintenance screen. You can change this for a specific contract.

Original Exchange Rate

If the component currency is different from the account currency, the system requires an exchange rate for the conversion. The components of the final exchange rate used for conversion are:

Exchange Rate

For transactions involving any relationship pricing benefit scheme, the customer specific exchange rate derived by adding the original exchange rate and the customer spread maintained for the relationship pricing scheme, gets displayed here.

If Relationship Pricing is not applicable, Exchange Rate will be the same as the Original Exchange Rate.

Negotiated Cost Rate

Specify the negotiated cost rate.

Negotiation Reference

Specify the negotiation reference here.

Generate Message

Enable this option if a payment messages has to be generated for the settlement instruction.

IBAN Account Number

The system displays the IBAN Account Number here.

Euro In Currency and Euro In Amount

SWIFT messages (MT103/MT202) generated towards settlement can furnish the value of the settlement amount in both the settlement account currency, and a Euro Related Information (ERI) currency of your choice. If you opt to furnish the ERI value of the amount, you have to enter the following in this screen:

The system defaults to the ERI currency specified for the customer and currency combination.You can change the default ERI currency. The ERI amount that you specify will be validated against the Tolerance Limit specified for the ERI currency (in the Currency Maintenance screen).

Note

5.3.5.2 Payment Details Tab

The details of the payment have to be specified in the ‘Payment Details’ screen.

Specify the following details:

Payment By

Indicate the method of payment for both Outgoing as well as Incoming Payments, for a Branch, Account and Currency combination. The following options are available:

Note

You can indicate the payment method as ‘Clearing’ only,

No payment message will be generated for settlements routed through a Clearing House.

Depending on the method in which you want to settle the contract, you should specify ei­ther Instrument or Message details.

Details Of Charge

In this section you can maintain details of the party who will bear the charges incurred in processing the transaction. It could be either:

Details of Payment

Here you can specify information, from the Ordering Party to the Beneficiary Customer, about the reason for the payment.

This field can contain reference numbers, invoice numbers or any other details, which will enable the Beneficiary to identify the transaction. This information is to be passed through the payment chain to the Beneficiary.

Banking Priority

Select the priority of the payment messages from the drop down list. The options available are:

The default value is Normal.

Sender to Receiver Information

Information 1 to 6

This could be instructions or additional information for the Receiver, Intermediary, Account With Institution or Beneficiary Institution.

Clearing Network

Network Code

Indicates the clearing network code.

Instrument Details

If you opt to settle a contract with an instrument, you should specify the type of instrument that you would use. For example, you could settle a contract using a Manager’s Cheque, a Cheque or a Demand Draft. You should also specify the number that identifies the instrument. This number will be printed on the instrument.

If the settlement is through an instrument, you cannot specify the party details.

Cover Details

Cover Required

Check this box if cover is required.

Cover By

Select the cover by as Message or Clearing.

RTGS Details

RTGS Payment

If the settlement chosen is one of the RTGS Nostro that is, RTGS outgoing Nostro account in case of Outgoing customer and Bank transfer and RTGS incoming Nostro in case of outgoing Direct Debit transfer then the system will check this check box as per the validations done in RTGS Network. The user cannot change this value.

RTGS Network

If in a RTGS Network the accounts are maintained as ‘Pay account’ or ‘Receiver Account’ during the save of settlement instruction, then a set of validations will be performed as mentioned below:

For Pay message, it will validate the intermediary (if intermediary is not present, the Account with Institution (AWI) will be validated and if the AWI is also not present then receiver will be validated) is a RTGS participant.

For Pay+ Cover message, it will validate that a receiver correspondent is a RTGS network participant.

If the above conditions are satisfied, the RTGS Network will be updated and the system will check RTGS Payments check box.

5.3.5.3 Parties Details Tab

When you settle a contract, funds may have to pass through a series of banks before it actually reaches the Ultimate Beneficiary. In the Parties screen, you can capture details of all parties involved in a contract.

Specify the following details:

Intermediary Reimbursement Institution

Reimbursement Institution 1 to 5

An Intermediary Reimbursement Institution is the financial institution between the Sender’s Correspondent and the Receiver’s Correspondent, through which the reimbursement of the funds will take place.

Country

Specify the country of the intermediary reimbursement institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Intermediary

Intermediary 1 to 5

The Intermediary in a contract refers to the financial institution, between the Receiver and the ‘Account with Institution’, through which the funds must pass.

The Intermediary may be a branch or affiliate of the Receiver or the ‘Account With Institution’, or an entirely different financial institution. Here you can enter either the:

Country

Specify the country of the intermediary institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Receiver Correspondent

Correspondent 1 to 5

The Receiver’s Correspondent is the branch of the Receiver or another financial institution at which the funds will be made available to the Receiver.

You can enter one of the following:

Country

Specify the country of the receiver’s correspondent. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Receiver of Cover

Specify the details of the Receiver of the cover message, which can be any one of the following:

Account With Institution

Account With Institution 1 to 5

An Account with Institution refers to the financial institution, at which the ordering party requests the Beneficiary to be paid. The ‘Account with Institution’ may be a branch or affiliate of the Receiver, or of the Intermediary, or of the Beneficiary Institution, or an entirely different financial institution.You can enter one of the following:

If no selection is made for Account with Institution, all beneficiaries will appear for selection in the option list for Ultimate Beneficiaries in the Parties tab 2 screens. If a particular Ultimate Beneficiary is selected in Parties tab 2, then the Account with Institution for the selected ultimate beneficiary will appear by default in the AWI field in the Parties tab 1 screen.

Country

Specify the country of the account with institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Receiver of Cover

Specify the details of the Receiver of the cover message, which can be any one of the following:

5.3.5.4 Parties Details Tab

Specify the following details:

Ordering Institution

Ordering Institution 1 to 5

The Ordering Institution is the financial Institution, which is acting on behalf of itself, or a

customer, to initiate the transaction. In this field, you can enter one of the following:

Country

Specify the country of the ordering institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Beneficiary Institution

Specify the details of the beneficiary institution.

Country

Specify the country of the beneficiary institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Ordering Customer

Ordering Customer 1 to 5

The Ordering Customer refers to the customer ordering the transfer. Here, you can enter the name and address or the account number of the Customer, ordering the transaction. You will be allowed to enter details in this field only if you have initiated a customer transfer (MT 103 and MT 102).

Country

Specify the country of the ordering customer. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Ultimate Beneficiary

Ultimate Beneficiary 1 to 5

Specify details of the institution in favour of which the payment is made. It is in reality the bank, which services the account of the Ultimate Beneficiary. This is applicable only in the case of bank transfers and not for customer transfers. You will be allowed to make entries into this field only for Bank Transfers (when the remitter and beneficiary of the transfer are financial institutions –MT 202). Here you can enter either:

Country

Specify the country of the beneficiary institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Beneficiary Institution For Cover

For Cover 1 to 5

Specify details of the institution in favour of which the payment is made. Here, you will be allowed to make entries into this field only for Bank transfers (MT 200 or MT 202).

In this field you can enter either the:

Country

Specify the country of the beneficiary institution for cover. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

External Counterparty Details

Counterparty Bank

Select the Counterparty Bank from the adjoining option list.

Counterparty Account

Select the Counterparty Account from the adjoining option list.All the Counterparty Accounts pertaining to this Bank will appear for selection.

Counterparty Name

On selecting the Counterparty Account, the system defaults the Counterparty Name as maintained for that account.

Agreement Id

Specify the Agreement ID of the counterparty in order to facilitate a cross-referencing between the Payment and the Direct Debit instruction when a reversal of payment is carried out due to rejection of the outbound DD.

Post Accounting

The Post Accounting option is defaulted from the Settlements to Payment Product and UDF Mapping screen.

Clearing Network

Here, The Clearing Network in settlement screen will be defaulted with 'Clearing Network' maintained in local clearing section in settlement instruction.

5.3.5.5 Local Clearing Tab

Specify the following details:

Message Details

Ultimate Bank Code

Select the ultimate bank code from the adjoining option list.

Sender Receiver Participant

Specify the sender receiver participant.

Additional Identifier

Specify the additional identifier.

SORBNET Specific Details

Payment Code

Specify the payment code.

Additional Information

Specify additional information, if any.

ZUS Transaction

Nip Payer

Specify the nip payer.

Payer Identifier

Specify the payer identifier.

Declaration

Specify the declaration.

Supplement Id

Select the supplement Id from the adjoining drop-down list.

Payment Type

Select the payment type from the adjoining drop-down list.

No of Declaration

Specify the number of declaration.

FFT

Free text 1, 2 and 3

Specify free text, if any.

Receiver Information

Receiver Name

Specify the receiver name.

Address 1,2 and 3

Specify the address here.

Repair Reason

Reason 1, 2, 3 and 4

Specify the reason for repair.

Send Receiver Information

Information 1, 2, 3, 4, 5 and 6

Specify the sender receiver information here.

Additional Information

Information 1, 2, 3 and 4

Specify additional information, if any.

5.3.5.6 Other Details Tab

Specify the following details:

Regulatory Reporting Details

Bank Operation Code

Specify the bank operation code here.The options available are SPRI, SSTD, SPAY and CRED.

Regulatory Report 1 to 3

Select the Regulatory Reporting Details from the option list displaying the following values:

Time Indicators

Transaction Code

This is the code for the transaction type.

Time Indicator 1 to 3

Specify one or several time indication(s) here. Select the time indication code from the following values available in the adjoining option list:

Instruction Code Details

Instruction Code 1 to 6

Specify the instruction codes here.You can add a maximum of six instruction codes. However, you cannot repeat any code that has already been specified. The options available are:

Envelope Contents

Envelope Contents 1 to 6

Specify the envelope contents here.

5.3.6 Viewing Charge Details

Click ‘Charges’ button to view the ‘Charge Details’ screen.

The following fields are displayed here.

Contract Reference

The system displays the contract reference number of the contract you are processing.

Charge Association

Creation ESN

The system displays the event sequence number which depends on the life cycle of the contract processing.

Component

The system displays the name given to the charge component here.

Rule

The system displays the rule.

Description

The system displays the description.

Consider as Discount

If the charge component is considered for discount accrual on a constant yield basis then the 'consider as Discount' option will be checked and you cannot modify this value.

Waiver

The system defaults this option to waive the charge or fee on a contract you are processing.

Accrual Required

The system defaults the option from the product charge class maintenance and the value cannot be modified.

Charge Application

Creation ESN

The system displays the event sequence number which depends on the life cycle of the contract processing.

Component

The system displays the name given to the charge component here

Tag Currency

The system displays the tag currency.

Tag Amount

The system displays the tag amount.

Charge Currency

The system displays the charge currency.

Charge Amount

The system displays the charge amount.

Consider as Discount

If the charge component is considered for discount accrual on a constant yield basis then the 'consider as Discount' option will be checked and you cannot modify this value.

Waiver

The system defaults this option to waive the charge or fee on a contract you are processing.

Liquidated

The system displays the charge or fee liquidated.

Charge Liquidation

Event Sequence Number

The system displays the event number which depends on the life cycle of the contract processing.You cannot modify this value.

Component

The system displays the name given to the charge component here.

Charge Currency

The system displays the currency in which the charge is specified if it is a flat amount and the flat amount itself.

Charge Amount

The system displays the charge amount.

Liquidated

The system displays the charge or fee liquidated.

For further details on this screen, refer to the section ‘Processing Charges’ in Charges and Fees user manual.

5.3.7 MIS Details

To invoke the MIS details screen for a contract, click on the ‘MIS’ button while processing the contract.

For a contract, the transaction type of MIS class, the cost code and pool code will be picked up from the product under which the contract is processed. The composite MIS code will be picked up from the definition made for the customer, on behalf of whom the contract is being processed.

The interest calculation method for the refinancing rates of the pool will also be picked up, by default, from Pool Codes maintenance and these can be changed. For an account, the transaction type of MIS class will be picked up from the account class, along with the cost codes and pool codes. The composite type of MIS class will be defaulted from those defined for the customer. These too can be changed.

5.3.8 Loan Preference Details

To invoke the 'Loan Preference' screen for a contract, click on the ‘Loan Preference’ button while processing the contract.In this screen you can maintain the details for the loan.

To recall, you have the option to create a loan from Retail bills module. In case you opt for this option, the preferences you maintain in this screen will be used to create a loan during liquidation of retail bills.

The following details are captured:

Contract Reference

The system displays the contract reference number.

Contract Currency

The system will display the currency of the contract. You cannot change this value.

Product

The system displays the loan product code defined for the retail bills product.

Counterparty

The system displays the counter party id.

Currency

The System displays the currency of the bill as the currency of the loan.

Latest ESN

The system displays the latest event sequence number of the contract.

Product Description

The system displays the description of the CL product code here.

Tenor

Here it indicates the tenor for each loan being maintained. The tenor is expressed in days. The minimum/maximum tenor specified in the loan product underlying the contract has to be adhered to.

Units

Indicates the units in which the tenor is specified.

Loan Contract Reference Number

System displays the loan reference number on save of bill.

Rate

Rate Code

The System displays the rate code and value is defaulted from loan product.

Exchange Rate

The system displays the exchange rate and value is defaulted from loan product.However,you can change the exchange rate.

Rate Type

The System displays the rate type and value is defaulted from loan product.

 

Maximum

The minimum rate variance % allowed for exchange rate is displayed here.

Minimum

The maximum rate variance % allowed for exchange rate is displayed here.

Payment Mode

The system displays the payment mode.It indicates whether the transaction is a debit or credit.

Loan Value Date

The System displays finance/discounting date of a bill as the loan value date.

Maturity Date

The system displays the due date of bills as maturity date of loans.

User Defined Element ID

Specify the unique identification for the user defined element. The adjoining option list displays all valid IDs maintained in the system. You can choose the appropriate one.

UDE Description

Specify the description for the UDE defined above.

Rate as of

Specify a unique rate value here.

Usage

Select the usage type from the adjoining drop-down list and the available options are:

UDE value

Specify the value for the UDE ID.

5.3.9 Viewing Available Limit Details

To view the limit availability of counterparty and other party involved in a transaction, click on the ‘Available Limit’ button while processing the contract.

Here,if the limits maintained are in different currency, then the available limits are converted and displayed in the contract currency.

The following details are displayed:

Counter Party Limit

System displays the available limit for the credit line selected in the other details tab.

Other Party Overall Limit

System displays the available limit of the Other Party selected in the main tab.

Drawer/Drawee Limit

System displays the available limit of the Drawer – Drawee combination limit.

5.3.10 Viewing User Defined Fields

The UDFs linked to a particular product will be available when a contract is processed under that product. In the 'Outward Retail instrument for Collection' contract input screen, click ‘Fields’ button to invoke the ‘Fields’ screen.

5.3.11 Viewing Summary of Outward Retail Instrument Collection

You can view a summary of outward retail instruments in ‘Outward Retail Instrument Collection Summary’ screen. To invoke this screen, type ‘RBSOCONL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.4 Outward Cheques for Clearing (PDCs)

This section contains the following topics:

5.4.1 Creating Outward Cheques for Clearing (PDCs)

You can capture details for a Outward Cheques for Clearing in the 'Outward Cheques Clearing Details' screen. You can access this screen from the Application Browser. You can also invoke this screen by typing ‘RBDOCCNL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

5.4.2 Main Tab

Click ‘Main’ tab to capture the main details of the contract.

The screen is used for capturing the details of Outward Clearing Cheques (Post Dated Cheques), to initiate the transaction, facilitate financing and collateralization of instrument.

Specify the following details:

Instrument Code

Select the instrument code from the adjoining option list.

Instrument codes associated with product type ‘Outward Cheques for Clearing (PDCs)’ only will be available for selection.

Instrument Description

The system displays the description for the instrument code selected.

Product Code

Select the product code from the adjoining option list. The list contains all the products with product type ‘Outward Cheques for Clearing (PDCs)’.

Product Description

System displays the description for the product code selected.

Contract Reference Number

System generates a Contract Reference Number. This is a unique reference for the bill contract.

This reference is used in all accounting entries and transactions related to this Contract.

User Reference Number

By default, the system displays the contract reference number in this field.You can change the value if needed.

External Reference Number

The External Reference Number is used when the contract is being uploaded from an external system. During Manual booking, system defaults the contract reference number In this field.

Batch Reference Number

Select a batch reference from the option list when an instrument needs to be added to a batch already booked. Batch reference number is applicable only for contracts that are to be considered as part of a batch. The field is applicable for missed out entries in a bulk booking. This is an optional field and you can leave this field blank.

Batch Sequence Number

The system generates the batch sequence number only for contracts that are to be considered as part of a batch.The value is applicable only if the batch reference number is selected.

Counterparty Details

Counterparty Identification

Select the customer Id here.It indicates who has submitted the instrument for collection.

Counterparty Name

The system displays the name of the customer based on the Counterparty ID selected.

Counterparty Account Number

Select the account number of the customer from the adjoining option list.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Account Branch

The branch to which the customer account belongs is defaulted by the system.

Instrument Details

Instrument Number

Specify the instrument number.In case of cheques, this is the cheque number.

Instrument Date

Specify the instrument date.

Currency

Select the bill/Instrument currency from the adjoining option list.The system defaults the local currency as the bill currency.You can edit this value if needed.

Amount

Specify the bill/cheque amount.

Local Currency Amount

The system defaults the Local Currency Amount on save or subsystem visit.

Other Party Details

Other Party Identification

Select the Other Party ID from the adjoining option list.

Other Party Name

The system displays the other party name, based on the other party Id selected.

Debit Account for Realization

The system defaults the Clearing GL maintained in the Retail Bills branch parameters here.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Debit Account Branch

System defaults the contract booking Branch into this field.

Additional Details

Booking Date

System displays the application date as booking date.

Activation Date

System displays the date on which the clearing contract will be created for the PDC being booked.It displays the instrument date as the activation date.

Value Date

System displays the date on which the proceeds will be available to the customer.Here the value date is equal to the activation date + customer float.

Auto Liquidation

Check this box to indicate that the bill contract should be liquidated automatically as part of a batch process on the Value Date. This is defaulted from the product and can be modified by the user.

Internal Remarks

Specify your remarks on the transaction.

5.4.3 Clearing Tab

Click ‘Clearing’ tab to capture clearing details.

Specify the following details:

Clearing Details

Clearing Product

System defaults the value from the product definition screen and you can may modify it using adjoining option list.

Issuer Bank

Select a Bank on which the cheque was issued from the adjoining option list.

Issuer Bank Name

The system displays the name of the issuer bank based on the issuer bank selected.

Issuer Branch

Select the branch code of the issuer bank, from the adjoining option list.

Issuer Branch Name

The system displays the branch name of the issuer bank based on the issuer branch code selected.

End Point

Select the end point mapped for clearing house from the option list. If no value is selected in this field, then the end point value maintained in the ARC maintenance will be defaulted.

Routing No

Select the Routing number from the adjoining option list.List contains values from the bank code maintenance screen.

Clearing Bank

System displays clearing bank code based on the Routing number selected.

Clearing Bank Name

System displays the name of the clearing bank

Clearing Branch

System displays clearing branch code based on the Routing number selected.

Clearing Branch Name

System displays the name of the clearing branch.

Sector Code

System displays the clearing sector code based on the Routing number selected.

5.4.4 Other Details

Click ‘Other Details’ tab to capture additional details.

Specify the following details:

Parties

Party Type

System displays the party type here.

Cheque - Counterparty will be defaulted as Drawer and Other party will be defaulted as Payee.

Party Identification

System displays the party Id based on the CIF defined in the main tab.

Party Name

System displays the party name based on the CIF.

Address Line 1

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Address Line 2

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Address Line 3

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Address Line 4

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Country

System defaults the value for the field based on the CIF defined.You can edit this value if needed.

Language

System defaults the value for the language field based on the CIF defined.You can edit this value if needed.

Limit

Track Limit

Check this box to indicate that the counterparty limits should be tracked.

The value is defaulted by the system as 'Yes'.However,the value can be changed later from 'Yes' To 'No', the system displays an override at the time of saving a record.

Credit Line

Select the credit line from the option list. The list contains only those lines that belong to the counterparty.

It is mandatory to specify the credit line if the instrument is considered for financing and the option ‘Track Limit’ is checked.

Other Party Limit Check Required

Check this box to indicate that the limit of the Other party should to be validated.

Margin

Margin Percentage

System defaults the margin% from instrument maintained.You can edit this value if needed. Here, the value should be between 0 and 99.99.

Finance

Financing

The value for field is defaulted based on the instrument selected. However you can change the value by choosing it from the drop-down list and the available options are:

Discount Amount

The system calculates and displays this value when the 'Financed' value is selected in 'Financing'.

System calculates the amount being financed as instrument amount less margin.

 

Collateral

Collateral

Select the value from the adjoining drop-down list and the available options are:

If the instrument is eligible for collateral, then the value shown will be 'Eligible'.If the instrument is not eligible for collateral, then the value shown will be 'Not Eligible'.

Note

If the buyer-seller combination limit or overall buyer exposure limit is not available, then when you save the contract, the system displays an override message ‘Limits not available - instrument will not be considered as collateral’.

The system then updates the value in ‘Collateral’ field to ‘To be collateralized’.

Such contracts are tagged as waiting to be considered for collateral. When the limit is available, the system will consider these contracts for collateralization on a FIFO basis up to the due date of payment or realization, dishonour or protest, whichever is earlier.

However during batch operations, if the contract amount is more than the limit availability, the next contract with the contract amount within the limit will be considered.

Collateral Value

The collateral value of the instrument will be the instrument amount less margin or the Collateral Capital on Bill amount, whichever is lower. When the instrument amount minus margin is more than the cap amount, during save, system provides and override message saying that the collateral value is reduced to the capital amount for single bill.

Collateral Pool

Select the collateral pool Id from the option list. If there is no existing pool, then the system creates the pool and links the collateral to the pool on save.

5.4.5 Viewing Advices

An important part of processing a Retail Bill is the generation of various advices applicable for a contract.

The details of the advices for an event are displayed in the Advices screen. The party type to whom a specific advice should be sent is picked up automatically based on the type of RB being processed and the parties involved.

For Retail Bills Contract details screen click 'Advices' tab.The advices screen is displayed.

The following advice details are displayed here:

Advice

Advice Name

This is the code that identifies the advice that can be generated for a Retail bill. All the advices specified for the product to which the Retail bill is linked will be displayed in this screen. If the advice is not applicable to the bill you are processing you can suppress its generation in the corresponding fields on this screen.

Party Type

This is the type of party involved in the Retail bills. For example, drawee, drawer etc. The party type is displayed based on your specifications in the Parties screen.

Party Identification

System displays the party identification.

Party Name

This is the name of the party involved in the Retail bill to whom the advice is to be sent.

Medium

If advices are to be generated, for the bill you are processing, it is mandatory for you to also specify the medium through which an advice is to be transmitted.An advice that is generated can be transmitted through Mail.

Priority

For messages sent through media l you can specify the priority with which the advice should be generated. By default, the priority of all advices is marked as Normal. You have the option to prioritize advices to one of the following options:

Suppress

By default, all the advices that have been defined for a product will be generated for the Retail Bills involving it. As certain advices may not be applicable to the bills you are processing, you can suppress its generation by indicating the same in this screen.

Charge Required

The flag is enabled if you have specified to collect charges for advice generation.

5.4.6 Events

Click ‘Events’ button in the ‘Outward Cheques Clearing Details’ screen and invoke the ‘Event’ screen.

Here the following details of the events, that have taken place on the contract, will be displayed along with the pending events.

5.4.7 Accounting Entries

Click ‘Accounting Entries’ button to view the accounting entries for the event.

5.4.7.1 Accounting Entries Tab

You can view the accounting entry details herein ‘Accounting Entries’ tab.

The following details are displayed here:

5.4.7.2 Overrides Tab

You can view the overrides that occur in the life cycle of a contract in 'Overrides' tab.

The following details are displayed here:

5.4.8 Messages

Click ‘Message’ button from the ‘Events’ screen and view the list of messages applicable to a particular event in the life cycle of the retail bill.

The following details of a message are displayed:

5.4.8.1 Message Details

Here in order to view the text of a message, You need to highlight the message and click ‘Message’ button. Click ‘Exit’ or ‘Cancel’ button to exit the screen.

5.4.9 Settlement Details

You can capture the settlement details of a Retail bill in ‘Settlement Details’ screen. Click ‘Settlement’ button in ‘Outward Cheques Clearing Details’ screen to invoke the ‘Settlement Details’ screen.

5.4.9.1 Account Details Tab

Account Details

The account details that get defaulted include the following:

Debit/Credit

System displays the debit/Credit value.

Account

Specify the account number here.

Account Description

Specify a brief description on account.

Netting Indicator

In addition to maintaining a netting agreement for each counterparty, you have to specify whether or not the contract is under the netting agreement for each contract involving the counterparty.

Check this box to indicate that you would like to enable the Netting option for the various components (Amount Tags) involved in the transaction. These components could be commission, interest, tax, charges etc.

Rate Code

Specify rate code by selecting appropriate rate code from selection list. Following values are available:

Spread Definition

Select the spread definition from the adjoining drop-down list. The options available are:

Customer Spread

This defaults from your specification of tenor-wise spread for the relevant Currency Pair in the Customer Spread Maintenance screen. You can change this for a specific contract.

Original Exchange Rate

If the component currency is different from the account currency, the system requires an exchange rate for the conversion. The components of the final exchange rate used for conversion are:

Exchange Rate

For transactions involving any relationship pricing benefit scheme, the customer specific exchange rate derived by adding the original exchange rate and the customer spread maintained for the relationship pricing scheme, gets displayed here.

If Relationship Pricing is not applicable, Exchange Rate will be the same as the Original Exchange Rate.

Negotiated Cost Rate

Specify the negotiated cost rate.

Negotiation Reference

Specify the negotiation reference here.

Generate Message

Enable this option if a payment messages has to be generated for the settlement instruction.

IBAN Account Number

The system displays the IBAN Account Number here.

Euro In Currency and Euro In Amount

SWIFT messages (MT103/MT202) generated towards settlement can furnish the value of the settlement amount in both the settlement account currency, and a Euro Related Information (ERI) currency of your choice. If you opt to furnish the ERI value of the amount, you have to enter the following in this screen:

The system defaults to the ERI currency specified for the customer and currency combination.You can change the default ERI currency. The ERI amount that you specify will be validated against the Tolerance Limit specified for the ERI currency (in the Currency Maintenance screen).

5.4.9.2 Payment Details Tab

The details of the payment have to be specified in the ‘Payment Details’ screen.

The following details are captured:

Payment By

Indicate the method of payment for both Outgoing as well as Incoming Payments, for a Branch, Account and Currency combination. The following options are available:

Note

You can indicate the payment method as ‘Clearing’ only,

If the payment currency is the local currency of the branch

If it is one of the clearing currencies defined for the branch

If you have selected ‘ALL’ in the currency field

No payment message will be generated for settlements routed through a Clearing House.

Depending on the method in which you want to settle the contract, you should specify either Instrument or Message details.

Details Of Charge

In this section you can maintain details of the party who will bear the charges incurred in

processing the transaction. It could be either:

Details of Payment

Here you can specify information, from the Ordering Party to the Beneficiary Customer, about the reason for the payment.

This field can contain reference numbers, invoice numbers or any other details, which will enable the Beneficiary to identify the transaction. This information is to be passed through the payment chain to the Beneficiary.

Banking Priority

Select the priority of the payment messages from the drop down list. The options available are:

The default value is Normal.

Sender to Receiver Information

Information 1 to 6

This could be instructions or additional information for the Receiver, Intermediary, Account With Institution or Beneficiary Institution.

Clearing Network

Network Code

Indicates the clearing network code.

Instrument Details

If you opt to settle a contract with an instrument, you should specify the type of instrument that you would use. For example, you could settle a contract using a Manager’s Cheque, a Cheque or a Demand Draft. You should also specify the number that identifies the instrument. This number will be printed on the instrument.

If the settlement is through an instrument, you cannot specify party details.

Cover Details

Cover Required

Check this box if cover is required.

Cover By

Select the cover by as Message or Clearing.

RTGS Details

RTGS Payment

If the settlement chosen is one of the RTGS Nostro that is, RTGS outgoing Nostro account in case of Outgoing customer and Bank transfer and RTGS incoming Nostro in case of outgoing Direct Debit transfer then the system will check this check box as per the validations done in RTGS Network. The user cannot change this value.

RTGS Network

If in a RTGS Network the accounts are maintained as ‘Pay account’ or ‘Receiver Account’ during the save of settlement instruction, then a set of validations will be performed as mentioned below:

For Pay message, it will validate the intermediary (if intermediary is not present, the Account with Institution (AWI) will be validated and if the AWI is also not present then receiver will be validated) is a RTGS participant.

For Pay+ Cover message, it will validate that a receiver correspondent is a RTGS network participant.

If the above conditions are satisfied, the RTGS Network will be updated and the system will check RTGS Payments check box.

5.4.9.3 Parties Details Tab

When you settle a contract, funds may have to pass through a series of banks before it actually reaches the Ultimate Beneficiary. In the Parties screen, you can capture details of all parties involved in a contract.

Specify the following details:

Intermediary Reimbursement Institution

Reimbursement Institution 1 to 5

An Intermediary Reimbursement Institution is the financial institution between the Sender’s Correspondent and the Receiver’s Correspondent, through which the reimbursement of the funds will take place.

Country

Specify the country of the intermediary reimbursement institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Intermediary

Intermediary 1 to 5

The Intermediary in a contract refers to the financial institution, between the Receiver and the ‘Account with Institution’, through which the funds must pass.

The Intermediary may be a branch or affiliate of the Receiver or the ‘Account With Institution’, or an entirely different financial institution. Here you can enter either the:

Country

Specify the country of the intermediary institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Receiver Correspondent

Correspondent 1 to 5

The Receiver’s Correspondent is the branch of the Receiver or another financial institution at which the funds will be made available to the Receiver.

You can enter one of the following:

Country

Specify the country of the receiver’s correspondent. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Receiver of Cover

Specify the details of the Receiver of the cover message, which can be any one of the following:

Account With Institution

Account With Institution 1 to 5

An Account with Institution refers to the financial institution, at which the ordering party requests the Beneficiary to be paid. The ‘Account with Institution’ may be a branch or affiliate of the Receiver, or of the Intermediary, or of the Beneficiary Institution, or an entirely different financial institution.You can enter one of the following:

If no selection is made for Account with Institution, all beneficiaries will appear for selection in the option list for Ultimate Beneficiaries in the Parties tab 2 screens. If a particular Ultimate Beneficiary is selected in Parties tab 2, then the Account with Institution for the selected ultimate beneficiary will appear by default in the AWI field in the Parties tab 1 screen.

Country

Specify the country of the account with institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Receiver of Cover

Specify the details of the receiver of the cover message, which can be any one of the following:

5.4.9.4 Parties Details Tab

Specify the following details:

Ordering Institution

Ordering Institution 1 to 5

The Ordering Institution is the financial Institution, which is acting on behalf of itself, or a

customer, to initiate the transaction. In this field, you can enter one of the following:

Country

Specify the country of the ordering institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Beneficiary Institution

Beneficiary Institution 1 to 5

Specify the details of the beneficiary institution.

Country

Specify the country of the beneficiary institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Ordering Customer

Ordering Customer 1 to 5

The Ordering Customer refers to the customer ordering the transfer. Here, you can enter the name and address or the account number of the Customer, ordering the transaction. You will be allowed to enter details in this field only if you have initiated a customer transfer (MT 103 and MT 102).

Country

Specify the country of the ordering customer. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Ultimate Beneficiary

Ultimate Beneficiary 1 to 5

Specify details of the institution in favour of which the payment is made. It is in reality the bank, which services the account of the Ultimate Beneficiary. This is applicable only in the case of bank transfers and not for customer transfers. You will be allowed to make entries into this field only for Bank Transfers (when the remitter and beneficiary of the transfer are financial institutions –MT 202). Here you can enter either:

Country

Specify the country of the beneficiary institution. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

Beneficiary Institution For Cover

For Cover 1 to 5

Specify details of the institution in favour of which the payment is made. Here, you will be allowed to make entries into this field only for Bank transfers (MT 200 or MT 202).

In this field you can enter either the:

Country

Specify the country of the beneficiary institution for cover. This adjoining option list displays all valid country codes maintained in the system. You can choose the appropriate one.

External Counterparty Details

Counterparty Bank

Select the Counterparty Bank from the adjoining option list.

Counterparty Account

Select the Counterparty Account from the adjoining option list.All the Counterparty Accounts pertaining to this Bank will appear for selection.

Counterparty Name

On selecting the Counterparty Account, the system defaults the Counterparty Name as maintained for that account.

Agreement Id

Specify the Agreement ID of the counterparty in order to facilitate a cross-referencing between the Payment and the Direct Debit instruction when a reversal of payment is carried out due to rejection of the outbound DD.

Post Accounting

The Post Accounting option is defaulted from the Settlements to Payment Product and UDF Mapping screen.

Clearing Network

Here, The Clearing Network in settlement screen will be defaulted with 'Clearing Network' maintained in local clearing section in settlement instruction.

5.4.9.5 Local Clearing Tab

Specify the following details:

Message Details

Ultimate Bank Code

Select the ultimate bank code from the adjoining option list.

Sender Receiver Participant

Specify the sender receiver participant.

Additional Identifier

Specify the additional identifier.

SORBNET Specific Details

Payment Code

Specify the payment code.

Additional Information

Specify additional information, if any.

ZUS Transaction

Nip Payer

Specify the nip payer.

Payer Identifier

Specify the payer identifier.

Declaration

Specify the declaration.

Supplement Id

Select the supplement Id from the adjoining drop-down list.

Payment Type

Select the payment type from the adjoining drop-down list.

No of Declaration

Specify the number of declaration.

FFT

Free text 1, 2 and 3

Specify free text, if any.

Receiver Information

Receiver Name

Specify the receiver name.

Address 1,2 and 3

Specify the address here.

Repair Reason

Reason 1, 2, 3 and 4

Specify the reason for repair.

Send Receiver Information

Information 1, 2, 3, 4, 5 and 6

Specify the sender receiver information here.

Additional Information

Information 1, 2, 3 and 4

Specify additional information, if any.

5.4.9.6 Other Details Tab

Specify the following details:

Regulatory Reporting Details

Bank Operation Code

Specify the bank operation code here.The options available are SPRI, SSTD, SPAY and CRED.

Regulatory Report 1 to 3

Select the Regulatory Reporting Details from the option list displaying the following values:

Time Indicators

Transaction Code

This is the code for the transaction type.

Time Indicator 1 to 3

Specify one or several time indication(s) here. Select the time indication code from the following values available in the adjoining option list:

Instruction Code Details

Instruction Code 1 to 6

Specify the instruction codes here.You can add a maximum of six instruction codes. However, you cannot repeat any code that has already been specified. The options available are:

Envelope Contents

Envelope Contents 1 to 6

Specify the envelope contents here.

5.4.10 Viewing Charge Details

Click ‘Charges’ button in the ‘Outward Cheques Clearing Details’ screen to view the charge details.

The following fields are displayed here.

Charge Association

Charge Application

Charge Liquidation

5.4.11 MIS Details

To invoke the MIS details screen for a contract, click on the ‘MIS’ button in the ‘Outward Cheques Clearing Details’ screen while processing the contract.

For a contract, the transaction type of MIS class, the cost code and pool code will be picked up from the product under which the contract is processed. The composite MIS code will be picked up from the definition made for the customer, on behalf of whom the contract is being processed.

The interest calculation method for the refinancing rates of the pool will also be picked up, by default, from Pool Codes maintenance and these can be changed. For an account, the transaction type of MIS class will be picked up from the account class, along with the cost codes and pool codes. The composite type of MIS class will be defaulted from those defined for the customer. These too can be changed.

5.4.12 Loan Preference Details

To invoke the 'Loan Preference' screen for a contract, click on the ‘Loan Preference’ button in the ‘Outward Cheques Clearing Details’ screen while processing the contract.In this screen you can maintain the details for the loan.

To recall, you have the option to create a loan from Retail bills module. In case you opt for this option, the preferences you maintain in this screen will be used to create a loan during liquidation of Retail bills.

Specify the following details:

Contract Reference

The system displays the contract reference number.

Contract Currency

The system will display the currency of the contract. You cannot change this value.

Product

The system displays the product code of CL with which the loan account is created. The value is defaulted from Retail bills product maintenance.

Counterparty

The system displays the counter party details.

Currency

The system displays the currency of the loan. Here, Instrument Currency will be defaulted.

Latest ESN

The system displays the latest event sequence number of the contract.

Product Description

The system displays the description of the CL product code here.

Tenor

Here it indicates the tenor for each loan being maintained. The tenor is expressed in days. The minimum/maximum tenor specified in the loan product underlying the contract has to be adhered to.

Units

Indicates the units in which the tenor is specified.

Loan Contract Reference Number

The system displays the reference number of the loan contract.

Rate

Rate Code

Select the rate to be applied for the conversion.The following are the options available:

Exchange Rate

For a customer availing any Relationship Pricing scheme, the customer specific exchange rate derived by adding the original exchange rate and the customer spread maintained for the relationship pricing scheme gets displayed here.If Relationship Pricing is not applicable, Exchange Rate will be the same as the Original Exchange Rate.

Rate Type

The Rate Type indicates whether the rate to be applied for the conversion is the Buy rate, Mid Rate or the Sell Rate. Select the appropriate rate type from the Option list.

Maximum

The minimum rate variance% allowed for exchange rate is displayed here.

Minimum

The maximum rate variance% allowed for exchange rate is displayed here.

Payment Mode

The system displays the payment mode.It indicates whether the transaction is a debit or credit.

Loan Value Date

The system displays the debit value date.

Maturity Date

The system computes and displays the maturity date, based on the entries made to the previous fields.

User Defined Element ID

Specify the unique identification for the user defined element. The adjoining option list displays all valid IDs maintained in the system. You can choose the appropriate one.

UDE Description

Specify the description for the UDE defined above.

Rate as of

Specify a unique rate value here.

Usage

Select the usage type from the adjoining drop-down list and the available options are:

UDE value

Specify the value for the UDE ID.

5.4.13 Viewing Available Limit Details

To view the limit availability of counterparty and other party involved in a transaction, click on the ‘Available Limit’ button in the ‘Outward Cheques Clearing Details’ screen while processing the contract.

The following details are displayed:

Counterparty Limit

System displays the available limit for the credit line selected in the other details tab.

Other Party Overall Limit

System displays the available limit of the Other Party selected in the main tab.

Drawer/Drawee Limit

System displays the available limit of the Drawer – Drawee combination limit.

5.4.14 Viewing User Defined Fields

The UDFs linked to a particular product will be available when a contract is processed under that product. In the 'Outward Cheques Clearing Details' contract input screen, click ‘Fields’ button to invoke the ‘Fields’ screen.

5.4.15 Viewing Summary of Outward Cheques Clearing

You can view a summary of outward cheques clearing in ‘Outward Cheques Clearing Details’ screen. To invoke this screen, type ‘RBSOCCNL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.5 Outward Retail Bills/Cheques for Collection in Bulk

This section contains the following topics:\

5.5.1 Creating Outward Retail Bills/Cheques for Collection in Bulk

You can book multiple retail outward bill/cheques using 'Bulk Outward Retails Bills-Cheques for Collection' screen. You can also invoke this screen by typing ‘RBDBOCOL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here all the common details of instruments such as instrument code, product code, financing or collateral etc will be captured as header and the individual instrument details such as amount, maturity date will be captured each contract wise in the multi record grid.

On save the system validates the inputs in the header section and displays the relevant errors or overrides.There will not be any override messages during authorization of the bulk transaction. Contract creation for individual entry in the bulk input and the accounting entries generation, advice generation will happen as part of a background process after authorization of the bulk input.

If limit validation fails for even a single entry in the bulk input, system will not consider all the entries in the batch for financing. They all will be created as simple collection.

After authorization of bulk input, the background process will create the contract and update the contract reference numbers in the bulk-input screen. If any contract fails, system will show the contract in ‘Hold’ stage.

All the failed transactions can be viewed in the bulk input screen.

Specify the following details:

Instruction Code

Select an Instrument Code from the adjoining option list.

Instrument Description

System displays the description of the instrument code selected.

Batch Reference Number

System generates and displays a unique reference number for the batch of instruments being booked.

Process Status

The System displays the process status value as either processed or unprocessed.

Product Code

Select a product code from the adjoining option list.

Product Description

System displays the description of the Product code selected.

Number of Instruments

Specify the number of records in a multi record section.

Counter Party Details

Counterparty Identification

Select a Customer Id from the adjoining option list.The list contains the Id's of the customers who has submitted the instruments.

Counterparty Name

The System displays the counter party name based on the counter party id selected above.

Counterparty Account Number

Select the account number of the customer from the adjoining option list.

Note

Account number of the selected counter party is displayed.

If the counter party account number is selected first, then all the accounts will be listed. once account number is selected, then the counterparty id and name will be defaulted.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Account Branch

System displays the name of the branch associated with the account.It generates an override if the account branch is different from the transaction branch.

Other Party Details

Other Party Identification

Select the Other Party Id from the adjoining option list.

Other Party Name

The system displays the other party name, based on the other party Id selected.

Payment Mode

Select the payment mode for realization of outward instruments from the drop down list. The list displays the following values:

Debit Account for Realization

Select the account number of the other party or GL or Nostro which should be debited. Alternatively, you can select the debit account from the option list.

Note

If the ‘Payment Mode’ selected is ‘Clearing’ then the option list will have only the clearing GL maintained in the ‘Clearing GL for Outward Collection in RB Branch parameters’. If not selected, on clicking ‘Default’ button, this clearing GL will be defaulted, which can be edit­ed.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Mainte­nance’ in the Core User Manual.Debit Account Branch

The system displays a debit account branch based on the debit account for realization selected.

Collecting Bank Details

Bank Code

Select the code of the collecting bank from the adjoining option list.

Bank Name

System displays the name of the collecting bank.

Branch Code

System displays the branch of the collecting bank or the same bank’s branch to which the instrument is being sent.

Branch Name

System displays the name of the branch.

Additional Details

Booking Date

System displays the date on which the batch is booked.

Currency

Select the instrument currency from the adjoining option list.The system defaults the local currency as the instrument currency.You can edit this value if needed.

Track Limit

Check this box to indicate that the counterparty limits should be tracked.

Credit Line

Select the credit line from the option list. The option list displays all lines that belong to the counterparty. It is applicable only if the track limit is set to ‘YES’.

Margin Percentage

System defaults the margin% from instrument maintained.You can edit this value if needed.

You can specify a number between 0 and 99.99.

Other Party limit check required

Check this box to indicate that the other party limits should be tracked.

Protest

Check this box to indicate that the instrument should be protested in case of non-payment by the drawee.

The value available for instrument is defaulted here. You can change the value defaulted from protest required to not required, but cannot change the value from protest not required to protest required.

Financing

The value for field is defaulted based on the instrument selected.However you can change the value by choosing it from the drop-down list and the available options are:

Collateral

Select the value from the adjoining drop-down list and the available options are:

It indicates if the instruments in the batch are being considered for collateral or not.

Note

If the buyer-seller combination limit or overall buyer exposure limit is not available, then when you save the contract, the system displays an override message ‘Limits not available - instrument will not be considered as collateral’.

The system then updates the value in ‘Collateral’ field to ‘To be collateralized’.

Such contracts are tagged as waiting to be considered for collateral. When the limit is available, the system will consider these contracts for collateralization on a FIFO basis up to the due date of payment or realization, dishonour or protest, whichever is earlier.

However during batch operations, if the contract amount is more than the limit availability, the next contract with the contract amount within the limit will be considered.

Collateral Pool

Select the collateral pool Id from the adjoining option list.

Contract Reference Number

System generates and displays a unique reference number for the contract being booked.

Instrument Number

Specify the instrument number.In case of cheques, this is the cheque number.

Instrument Date

Select the bill/cheque date as the instrument date.

Amount

Specify the bill/cheque amount.

LCY Amount

The system defaults the Local Currency Amount on save.

Maturity Date

Specify the maturity date of a bill/cheque.For cheques, the instrument date is defaulted as the maturity date.

Discount Amount

System computes and displays the amount being financed as instrument amount less margin.

Collateral Value

The collateral value of the instrument will be the instrument amount less margin or the Collateral Cap on Bill amount, whichever is lower. When the instrument amount minus margin is more than the cap amount, during save, system will provide override message saying that the collateral value is reduced to the cap amount for single bill

Internal Remarks

Specify your remarks on the transaction.

Process Status

System displays the process status value here.

Once you have captured the details, save the record. The system creates the contract once the record has been authorized.

Note

Note the following:

In case of a collection without financing or collateralizing, the system generates bill advic­es, passes accounting entries and updates the instrument status and instrument location as part of the background process for contract creation.

In case of a collection with financing, the system triggers creation of loan contract in Retail Lending module for the finance. The loan account is created under the product code spec­ified in retail bills product. The system also generates bill advices, passes accounting en­tries and updates the instrument status and instrument location.

In case of collection with collateralizing, once the bulk input is authorized, the system trig­gers creation of collateral in ELCM module as part of background process for contract cre­ation. The system also generates bill advices, passes accounting entries and updates the instrument status and instrument location as part of the process.

After authorization, if the contract creation fails, then the system will update the process status as ‘Hold’ or ‘Failed’ as the case may be. You can view the errors using ‘Show Errors’ button.

5.5.2 Viewing Available Limit Details

To view the limit availability of a counterparty and other party involved in a transaction, click on the ‘Available Limit’ button in the ‘Bulk Outward Retail Bills-Cheques for Collection’ screen while processing the contract.

The following details are displayed:

5.5.3 Viewing Override Details

Click ‘Show errors’ button from the ‘Bulk Outward Retails Bills-Cheques for Collection’ screen to view the list of overrides in the bulk input of Outward Retail Bills-Cheques for Collection.

The following details are displayed here:

Batch Reference Number

The system displays a batch reference number of the contracts that are considered as part of a batch.

Batch Sequence Number

The system displays the batch sequence number of the contracts that are considered as part of a batch.

The system displays the following details of the overrides:

5.5.4 Viewing Summary of Bulk Outward Retail Bills/Cheques for Collection

You can view a summary of multiple outward retail bills/cheques for collection as a batch using 'Bulk Outward Retail Bills-Checks for Collection’ screen.You can invoke this screen by typing ‘RBSBOCOL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.6 Outward Cheques for Clearing (PDCs) in Bulk

This section contains the following topics:

5.6.1 Creating Outward Cheques for Clearing (PDCs) in Bulk

You can book multiple outward cheques for clearing as a batch using 'Bulk Outward Cheques for Clearing' screen. You can also invoke this screen by typing ‘RBDBOCCL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here all the common details of instruments such as instrument code, product code, financing or collateral etc will be captured as header and the individual instrument details such as amount, maturity date will be captured each contract wise in the multi record grid.

Specify the following details:

Instrument Code

Select an Instrument Code from the adjoining option list. The list contains the Instrument codes associated with the product type ‘Outward Cheques for Clearing (PDCs)’ for selection.

Instrument Description

System displays the description of the instrument code selected.

Product Code

Select a product code from the adjoining option list. The list contains the product codes associated with the instrument code selected above.

Product Description

System displays the description of the Product code selected.

Batch Reference Number

System generates and displays a unique reference number for the batch of instruments being booked.

Check In Series

Check this box to indicate that the cheques that were booked are in series or not.

First Instrument Number

Specify an Initial number in the series of cheques.The field is Mandatory if 'checks in series' flag is selected.

Number of Instruments

Specify the number of instruments that are booked.

Process Status

System displays the process status value here.

Counter Party Details

Counterparty Identification

Select a Customer Id from the adjoining option list.The list contains the Id's of the customers who has submitted the instruments.

Counterparty Name

The system displays the name of the customer based on the Counterparty ID.

Counterparty Account Number

Select the account number of the customer from the adjoining option list.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Account Branch

System displays the name of the branch associated with the account.

Other Party Details

Other Party Identification

Select the Other Party Id from the adjoining option list.

Other Party Name

The system displays the other party name, based on the other party Id selected.

Debit Account for Realization

The system displays the Clearing GL maintained in the Retail Bills branch parameters here.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Debit Account Branch

System defaults the contract booking branch into this field.

Clearing Details

Clearing Product

System defaults the value from the product definition screen and you can may modify it using adjoining option list.

Issuer Bank

Select a bank on which the cheque was issued from the adjoining option list.

Issuer Bank Name

The system displays the name of the issuer bank based on the issuer bank selected.

Issuer Branch

Select the branch code of the issuer bank from the adjoining option list.

Issuer Branch Name

The system displays the branch name of the issuer bank based on the issuer branch code selected.

End Point

Select the end point mapped for clearing house from the option list. If no value is selected in this field, then the end point value maintained in the ARC maintenance will be defaulted.

Routing No

Select a routing number from the adjoining option list.

Clearing Bank

System displays clearing bank code based on the Routing number selected.

Clearing Bank Name

System displays the name of the clearing bank.

Clearing Branch

System displays clearing branch code based on the Routing number selected.

Clearing Branch Name

System displays the name of the clearing branch.

Sector Code

System displays the clearing sector code based on the routing number selected.

Additional Details

Booking Date

System displays the date on which the batch is booked.

Currency

Select the currency of the cheque from the adjoining option list.The system defaults the base currency as the cheque currency.You can edit this value if needed.

Track Limit

Check this box to indicate that the counterparty limits should be tracked.

Credit Line

Select the credit line from the option list. The option list displays all lines that belong to the counterparty. It is applicable only if the track limit is set to ‘YES’.

Margin Percentage

System defaults the margin% from instrument maintained.You can edit this value if needed.

You can specify a number between 0 and 99.99.

Other Party Limit Check Required

Check this box to indicate that the other party limits should be tracked. The value is defaulted from the product preferences.

Financing

The value for the field is defaulted based on the instrument selected.However you can change the value by choosing it from the drop-down list and the available options are:

Collateral

Select the value from the adjoining drop-down list and the available options are:

It indicates if the instruments in the batch are being considered for collateral or not.

Note

If the buyer-seller combination limit or overall buyer exposure limit is not available, then when you save the contract, the system displays an override message ‘Limits not available - instrument will not be considered as collateral’.

The system then updates the value in ‘Collateral’ field to ‘To be collateralized’.

Such contracts are tagged as waiting to be considered for collateral. When the limit is available, the system will consider these contracts for collateralization on a FIFO basis up to the due date of payment or realization, dishonour or protest, whichever is earlier.

However during batch operations, if the contract amount is more than the limit availability, the next contract with the contract amount within the limit will be considered.

Collateral Pool

Select the collateral pool Id from the adjoining option list. If there is no existing pool, then the system creates the pool and links the collateral to the pool on save.

Contract Reference Number

System generates and displays a unique reference number for the contract being booked.

Instrument Number

Specify the instrument number.In case of cheques, this is the cheque number

Instrument Date

Select the Cheque date as the instrument date.

Amount

Specify the Cheque amount.

Local Currency Amount

The system defaults the Local Currency Amount on save or subsystem visit.

Value Date

System displays the date on which the proceeds will be available to the customer.Here the value date is equal to the instrument date + customer float.

Discount Amount

System computes and displays the amount being financed as instrument amount less margin.

Collateral Value

The collateral value of the instrument will be the instrument amount less margin or the Collateral Cap on Bill amount, whichever is lower. When the instrument amount minus margin is more than the cap amount, during save, system will provide override message saying that the collateral value is reduced to the cap amount for single bill

Internal Remarks

Specify your remarks on the transaction.

Process Status

System displays the process status value here.

5.6.2 Viewing Available Limit Details

To view the limit availability of a counterparty and other party involved in a transaction, click on the ‘Available Limit’ button in the ‘Bulk Outward Cheques for Clearing’ screen while processing the contract.

The following details are displayed:

Counterparty Limit

System displays the available limit for the credit line selected in the additional details tab.

Other Party Overall Limit

System displays the available limit of the Other Party selected in the main tab.

Drawer/Drawee Limit

System displays the available limit of the Drawer – Drawee combination limit.

5.6.3 Viewing Override Details

Click ‘Show errors’ button from the ‘Retail Bills-Bulk Outward Bill Realization Details’ screen to view the list of overrides in the bulk realization of ‘Outward Retail Bills-Cheques for Collection’.

The following details are displayed here:

Batch Reference Number

The system displays a batch reference number of the contracts that are considered as part of a batch.

Batch Sequence Number

The system displays the batch sequence number of the contracts that are considered as part of a batch.

The system displays the following details of the overrides:

5.6.4 Viewing Summary of Bulk Outward Cheques for Clearing

You can view a summary of multiple outward cheques for clearing as a batch using 'Bulk Outward Cheques for Clearing' screen.You can invoke this screen by typing ‘RBSBOCCL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.7 Outward Retail Bills/Cheques for Collection

This section contains the following topics:

5.7.1 Amending Outward Retail Bills/Cheques for Collection

You can amend certain details of an existing contract based on the user request.The amendment process is initiated for an existing contract from the 'Outward Retail Instrument for Collection' screen by using 'unlock' option.

You can invoke ‘Outward Retail Instrument for Collection’ screen by typing ‘RBDOCONL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

The amendment of an existing contract is allowed in the following scenarios:

5.7.2 Main Tab

Following fields are editable for amendment:

Note

5.7.3 Other Details Tab

Following fields are editable for amendment:

Note

You can amend the details for the following subsystems:

For detailed information on Settlements, Charges, MIS and Fields, refer ‘Contract Input –Outward Retail Bills/Cheques for Collection’ of this User Manual.

On amendment, the system generates advice to the counter party and collecting bank.

If you make an amendment before dispatch, then the system suppresses the advice to collecting bank. You need to manually control this.

5.8 Outward Cheques for Clearing (PDCs)

This section contains the following topics:

5.8.1 Amending Outward Cheques for Clearing (PDCs)

You can amend an outward clearing cheque which is already booked in the system.The amendment process is initiated for an existing contract from the 'Outward Cheques Clearing Details' screen by using 'unlock' option.

You can invoke ‘Outward Cheques Clearing Details’ screen by typing ‘RBDOCCNL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

5.8.2 Main Tab

Following fields are editable for amendment:

5.8.3 Clearing Tab

Following fields are editable for amendment:

5.8.4 Other Details Tab

Following fields are editable for amendment:

You can amend the details for the following subsystems:

For detailed information on Settlements, Charges, MIS and Fields, refer ‘Contract Input Outward Cheques for Clearing (PDCs)’ of this User Manual.

5.9 Financing Existing Outward Retail Bills/Cheques

This section contains the following topics:

You can capture the finance details of an existing retail outward bill/cheque in the 'Finance existing Outward Retail Bills-Cheques' Screen.You can access this screen from the Application Browser. You can also invoke this screen by typing ‘RBDFINOL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Contract Reference Number

Select the Contract reference number of the instrument which needs to be financed from the adjoining option list.The list displays only those contracts which have finance as eligible.

Once you have specified the contract reference number, click 'P' button to populate the contract details.

Based on the contract reference number selected, the system displays the following details:

Finance Details

Track Limit

Check this box to indicate that the counterparty limits should be tracked.

Even if this option was not checked at the time of contract creation, you can check this at the time of financing. The system will track the counterparty limits if you check this box.

Credit Line

Select credit line from the adjoining option list. This is applicable only if track limit is set to Yes. Only those lines that belong to the counterparty will be listed here.

Margin Percentage

System defaults the margin% from instrument maintained.You can edit this value if needed.

You can specify a number between 0 and 99.99.

Other Party Limit Check Required

The value is defaulted from the product.If the 'Other party limit checks required' is enabled, You cannot disable it. However you can change the value from 'Not required' to 'Required'.

If the option ‘Other party limit checks required’ is not checked at the product level, then you can check it at the time of financing. In such case, both other party and drawer-drawee limits will be utilized.

In case of finance, if the other party limit and drawer-drawee limit is not sufficient, then the system will over-utilize it and display an override message ' Other party / Drawer-drawee limit is not available / sufficient. Limit will be over-utilized.’

Financing

The system displays the status as 'Financed'.

Discount Amount

The system computes and displays the discount amount based on the bill amount and the percentage amount.

5.9.1 Capturing Additional Details

A horizontal array of buttons are provided at the bottom of the screen for capturing additional details. You can capture/view the following additional details outward retail cheque/bill financing.

For further details on these sub-systems, refer to the section 'Capturing Additional Details for Outward Retail Bills/Cheques for Collection' in chapter 'Outward Retail Bill Contract' of this user manual.

5.9.2 Viewing Summary of Finance Existing Outward Retail Bills/Cheques

You can view a summary of financing of existing outward retail bills or cheque in ‘Finance existing Outward Retail Bills-Cheques’ screen. To invoke this screen, type ‘RBSFINOL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.10 Outward Retail Bills and Cheques

This section contains the following topics:

5.10.1 Realizing Outward Retail Bills and Cheques

You can invoke ‘Outward Contract Realization Details’ screen by typing ‘RBDOREAL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Contract Reference Number

Select the contract reference number of the instrument from the adjoining option list.

5.10.2 Main Tab

On clicking the populate button ‘P’, the system populates the contract details associated with it based on the contract reference number selected.

The system displays the following details:

Contract Details

Collecting Bank Details

Realization Details

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number or Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Note

If the ‘Debit Realization Account’ defined in ‘Branch Parameters Maintenance’ is ‘Interme­diary GL’, then that GL has to be manually funded before realization of the bill.

You can specify the following details:

Value Date

 

The system displays the value date. If the ‘Payment Mode’ selected is ‘Clearing’ then the Value date will be Automatically calculated as "Transaction date + Float days maintained in Bank Code maintenance screen" and if the float days are not maintained in Bank code maintenance screen then the float days will be defaulted from the Arc maintenance.

Net Realized

Specify the net realized amount. When you save the contract, the system checks whether the net realized amount is more than the instrument amount.

If the net realized amount is more than the instrument amount, the system displays an error message.

For financed bills, if the net realized amount is less than the loan amount, then the loan has to be manually settled before liquidating the bill. The bill can be liquidated after settling the loan.

If a bill is realized after the due date and the overdue principal penalty is accrued to the loan, then the loan has to be settled before liquidating the bill. The bill can be realized after settling the loan.

Payment Mode

The system displays payment mode for realization of outward instruments. This is defaulted from ‘Outward Retail Instrument for Collection Contract Creation Screen’. You can modify the mode if required. The drop down list displays the following values:

Other Bank Charges

System computes and displays the difference of instrument amount and net realized amount as the other bank charges.

If the other bank charges computed is greater than the other bank charges tolerance amount, then an override 'Calculated other bank charges is greater than the tolerance limit' is displayed.

Collecting Bank Reference Number

Specify a reference number which is provided by the collecting bank for payment.

The system liquidates the loan account and the bridge GL in the retail bill product is used as 'Dr Settlement Bridge GL' for the loan account Bridge general ledger is debited and loan account is credited.

5.10.3 Clearing Tab

You can capture the clearing details in the Clearing Tab.

If the Payment Mode selected is Clearing, you have to capture the clearing details to create a clearing contract. If not, system displays an error on saving.

You can specify the following details here:

Clearing Details

Clearing Product

Specify the Product code for creation of clearing contract. Alternatively you can select a product code from the option list.The list displays all the product code available. The default value displayed will be the product code from the Product Preferences in product definition and the defaulted product can be modified in the Outward Contract Realization screen.

Routing Number

Specify the routing number for the transactions. Alternatively, you can select the routing number from the option list. The list displays all the values maintained in Bank Code Maintenance.

Clearing Instrument Number

Specify the number of the instrument received.

Clearing Instrument Date

Specify the date of the received instrument.

Clearing End Point

The system displays the end point mapped for clearing house. This value is derived from the Clearing Product Maintenance at ARC level.

If Clearing End Point is not captured here, then the system defaults the value maintained in ARC maintenance.

Clearing Reference Number

The system displays the Clearing Contract Reference number which is populated during Realization of Outward Bills/Cheques for collection upon Authorization.

Clearing Bank

The system displays the Clearing Bank based on the Routing Number selected.

Clearing Bank Name

The system displays the Clearing Bank Name based on the Routing Number selected.

Clearing Branch

The system displays the Clearing Branch based on the Routing Number selected

Clearing Branch Name

The system displays the Clearing Branch Name based on the Routing Number selected

Sector Code

The system displays the Sector Code based on the Routing Number selected

5.10.4 Capturing Additional Details

A horizontal array of buttons are provided at the bottom of the screen for capturing additional details. You can capture/view the following additional details outward contract realization.

For further details on these sub-systems, refer to the section 'Capturing Additional Details for Outward Retail Bills/Cheques for Collection' in chapter 'Outward Retail Bill Contract' of this user manual.

5.10.5 Viewing Summary of Outward Contract Realization

You can view a summary of Outward Contract Realization in ‘Outward Contract Realization Summary’ screen. To invoke this screen, type ‘RBSOREAL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.11 Dishonour/Protest/Return Details

This section contains the following topics:

5.11.1 Capturing Dishonour/Protest/Return Details

The 'Dishonour-Protest-Return Details' screen is used to capture the details of non-payment of the instrument, protest of an unpaid instrument and to mark the instrument as returned in case of non-payment. You can capture dishonour, return and protest details of retail instruments using this screen. You can invoke this screen by typing ‘RBDDPROL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Note

You can protest an instrument only if the instrument is eligible for protest as per the instru­ment type maintenance.

Specify the following details:

Contract Reference Number

Select the Contract reference number of the instrument which needs to be dishonoured/protested/returned from the adjoining option list.

Once you have specified the contract reference number, click ‘P’ button to populate the contract details.

Based on the contract reference number, the system displays the following details:

Dishonour/Protest/Return Reason

Reason Code

Select a reason code from the adjoining option list. The list contains all the codes from the ‘Reason code maintenance’ screen.

Reason

System displays a reason description based on the reason code selected.

Protest Details

Protest Date

Specify the date of protest. The date of protest specified should not be earlier than the booking date or later than the system date. The protest date should not be earlier than dishonour date for already dishonoured instruments.

Notary Code

Select a notary code from the adjoining option list.

Notary Description

System displays the Notary Description based on the Notary code selected and you can edit this value whenever required.

During Return, if protest has already happened, then the system defaults the protest details.

Dishonour Details

Dishonour Date

Specify a date of dishonour and it should not be earlier than the booking date or later than the system date.

For protest and return, if the bill/cheque was already dishonoured, then the system defaults the date.

Other Details

Other Bank Charges

Specify the Charges that are claimed by the other bank.Here, the charges are defined for information purpose only.

Charges Claimed

Specify the Charges that are claimed by the bank from other bank.

Remarks

Specify your remarks on the transaction.

Return Details

Return Date

Specify a date of return of the instrument.

The return date should not be earlier than the dishonour date or protest date (for instruments that are already dishonoured or protested) and booking date and later than the system date.

In case of dishonour/protest/return of a financed bill or cheque, the system liquidates the loan account. The counter party account will be force debited and loan account will be credited.

5.11.2 Capturing Additional Details

A horizontal array of buttons are provided at the bottom of the screen for capturing additional details. You can capture/view the following additional details outward dishonour/protest/return.

For further details on these sub-systems, refer to the section 'Capturing Additional Details for Outward Retail Bills/Cheques for Collection' in chapter 'Outward Retail Bill Contract' of this user manual.

5.11.3 Viewing Summary of Outward Dishonour/Protest/Return

Dishonour/Protest/Return of Retail Bills/Cheques is viewed through a common summary screen 'Dishonour-Protest-Return Details ' for both outward and inward instruments.You can invoke this screen by typing ‘RBSDPROL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button

.You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.12 Outward Retail Bills/Cheques in Bulk

This section contains the following topics:

5.12.1 Realizing Outward Retail Bills/Cheques in Bulk

You can realize multiple retail instruments in bulk using ‘Retail Bills-Bulk Outward Bill Realization Details’ screen. You may select all the instruments that are part of a dispatch lot or a few of them for realization.

You can invoke the ‘Retail Bills-Bulk Outward Bill Realization Details’ screen by typing ‘RBDBOREA’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Dispatch Lot Reference Number

Select a dispatch lot reference of the batch which needs to be realized from the adjoining option list.

After Selecting the dispatch lot reference number, click on 'P' button to populate the details of instruments in the dispatch lot.

Bulk Realization Number

System displays a unique reference number for bulk realization.

Process Status

System displays the process status value here.

5.12.2 Main Tab

Realization Details

Debit Account for Realization

The value is defaulted based on bulk contract input and you can edit this account number selected.

The system generates an override message on save, whenever the account number that is captured during the booking stage is modified.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Debit Account Branch

The system displays the debit account branch based on the debit account for realization.

Payment Mode

The system displays payment mode for realization of outward instruments. This is defaulted from ‘Outward Retail Instrument for Collection Bulk Contract Creation Screen’. You can modify the mode if required. The drop-down list displays the following values:

Collecting Bank Reference Number

Specify a reference number provided by the collecting bank for payment.This will be passed on as a related reference for the Nostro account.

Value Date

Specify a Value date with which the accounting entries are generated and initially the application date is defaulted in this field.

Here the system generates an override message if the value date is greater than the current date.

Currency

The system displays the currency based on the dispatch lot selected. However, you can modify the displayed currency.

Total Net Realized

Specify the total proceeds that are received by the bank. Here the ‘Total net realized’ should be equal to the individual contract's net realized amount.

Contract Reference Number

System displays the contract reference number based on the dispatch lot reference number selected above.

Instrument Number

System displays the instrument number based on the dispatch lot reference number selected above.

Customer Identification

System displays the customer identification number based on the dispatch lot reference number selected above.

Amount

System displays the amount based on the dispatch lot reference number selected.

Net Realized Amount

Specify the Net realized amount for the instrument.

Other Bank Charges

System displays the difference of instrument amount and net realized amount as the 'other bank charges'.

Internal Remarks

Specify your remarks on the transaction.

Process Status

System displays the process status value here.

Once you have specified the details, click ‘Save’ button. A different user having sufficient access rights must authorize the record for the system to begin realization of the instruments.

When you save the record, the system validates the details captured in the header section of the screen. Errors/overrides in the validation process, if any, will be displayed. There will not be any override messages during authorization of the bulk transaction.

After authorization, the system liquidates the individual contracts considered for bulk realization as a background process. Relevant accounting entries will be passed during this process.

In case of instruments that are financed, the system triggers liquidation of the loan account associated with the instrument. In case of instrument that are considered for collateral, the system triggers closure of the collateral created in ELCM module.

During liquidation of the contracts selected for bulk realization, if any applicable validation fails, some of the contracts may not get liquidated. Sometimes, all contract in the batch may not get liquidated. You can get the details of such contracts by searching the records in the summary screen.

After viewing the contracts that failed in the bulk realization process, you can use the option ‘Close’ to close the batch. You can close the batch after authorization of bulk realization and creation of contracts, but before marking EOTI (first stage in End of Day operations) stage. If the bulk realization batch is not closed, the system will not allow marking of EOTI stage. Advice are generated during closure of the batch.

5.12.3 Clearing Tab

You can capture the clearing details in the Clearing Tab.

If the Payment Mode selected is Clearing, you have to capture the clearing details to create a clearing contract. If not, system displays an error on saving.

You can specify the following details here:

Clearing Details

Clearing Product

Specify the Product code for creation of clearing contract. Alternatively you can select a product code from the option list.The list displays all the product code available. The default value displayed will be the product code from the Product Preferences in product definition.

Routing Number

Specify the routing number for the transactions. Alternatively, you can select the routing number from the option list. The list displays the values from Bank Code Maintenance.

Clearing Instrument Number

Specify the number of the instrument received.

Clearing Instrument Date

Specify the date of the received instrument.

End Point

Specify the end point mapped for clearing house. Alternatively, you can select the clearing end point from the option list.The list displays the value from End Point Maintenance in Teller Common Maintenance.

If Clearing End Point is not captured here, then the system defaults the value maintained in ARC maintenance.

Clearing Reference Number

The system displays the Reference Number of the Clearing Contract. This value is populated during Bulk Realization of Outward Bills/Cheques for collection upon Authorization

Clearing Bank

The system displays the Clearing Bank based on the Routing Number selected.

Clearing Bank Name

The system displays the Clearing Bank Name based on the Routing Number selected.

Clearing Branch

The system displays the Clearing Branch based on the Routing Number selected

Clearing Branch Name

The system displays the Clearing Branch Name based on the Routing Number selected

Sector Code

The system displays the Sector Code based on the Routing Number selected

5.12.4 Viewing Error Details

Click ‘Show errors’ button from the ‘Retail Bills-Bulk Outward Bill Realization Details’ screen to view the list of overrides applicable to bulk realization of outward bills/cheques for collection.

Batch Reference Number

The system displays the batch reference number. It is applicable only for contracts that are to be considered as part of a batch.

Batch Sequence Number

The system displays the batch sequence number. This sequence number is applicable only if the batch reference number is available on the screen.

The following error details are displayed here:

5.12.5 Viewing Summary of Bulk Outward Bill Realization

You can view a summary of retail instruments realization in a bulk using 'Retail Bills - Bulk Outward Bill Realization Details - Summary' screen.To invoke this screen, type ‘RBSBOREA’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.13 Bulk Dishonour/Protest/Return of Instruments

This section contains the following topics:

5.13.1 Invoke Bulk Dishonour/Protest/Return of Instruments

You can invoke the ‘Retail Bills-Outward Bulk Dishonour-Protest-Return Details’ screen by typing ‘RBDBODPR’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

The ‘Retail Bills-Outward Bulk Dishonour-Protest-Return Details’ screen is used to apply the actions - Dishonour, Protest or Return on the unpaid instruments that are selected from the dispatch lot.

Specify the following details:

Dispatch Lot Reference Number

Select a dispatch lot reference of the instrument batch which needs to be Dishonoured/Protested/Returned from the adjoining option list.

Action

Select an action that needs to be performed on the instruments in a batch from the adjoining drop-down list and the available options are:

After Selecting an action, click on 'P' button to populate the details of instruments in the multi record block.

Bulk Dishonour/Protest/Return Number

System displays a unique number here.

Process Status

System displays the process status value here.

Collecting Bank Details

Bank Code

System displays a bank code based on the dispatch lot reference number selected.

Bank Name

System displays a bank name based on the dispatch lot reference number selected.

Branch Code

System displays a branch code based on the dispatch lot reference number selected.

Branch Name

System displays a branch name based on the dispatch lot reference number selected.

Contract Reference Number

System displays the contract reference number based on the value specified for 'dispatch lot reference number' and the ‘action’ fields.

Instrument Number

System displays the instrument number based on the dispatch lot reference number selected above.

Product Type

System displays the product type based on the dispatch lot reference number selected above.

Counterparty Identification

System displays the counterparty ID based on the value specified for 'dispatch lot reference number' and the ‘action’ fields.

Counterparty Name

System displays the counterparty name based on the value specified for 'dispatch lot reference number' and the ‘action’ fields.

Other Party Identification

System displays the other party identification number based on the 'dispatch lot reference number' and the ‘action’ selected.

Other Party Name

System displays the other party name based on the 'dispatch lot reference number' and the ‘action’ selected.

Currency

System displays the currency based on the 'dispatch lot reference number' and the ‘action’ selected.

Amount

System displays the amount based on the 'dispatch lot reference number' and the ‘action’ selected.

Dishonour Reason

Select a dishonour reason code from the adjoining option list.

Dishonour Date

Select a date of dishonour from the adjoining option list, the field is mandatory if the ‘action’ chosen is dishonour and it should be between the booking date and current system date.

Notary Code

Select a notary code for protest from the adjoining option list and the field is mandatory if the ‘action’ chosen is protest.

Protest Date

Select a protest date from the adjoining option list.The value for the field should not be earlier than the booking date or later than the current date and not earlier than the dishonour date if the instrument is already marked as dishonoured.

Return Date

Select a return date from the adjoining option list and the value for the field should not be earlier than the booking date or later than the current system date.

For instruments that are already dishonoured or protested, the value or return date should not be earlier than dishonour date/protest date.

Internal Remarks

Based on the contract reference number, the system displays the internal remarks.

Process Status

System displays the process status value here.

Once you have specified the details, click ‘Save’ button. A different user having sufficient access rights must authorize the record for the system to begin dishonour, protest or return of the instruments.

When you save the record, the system validates the details captured in the header section of the screen. Errors/overrides in the validation process, if any, will be displayed. There will not be any override messages during authorization of the bulk transaction.

After authorization, the system processes the individual contracts considered for bulk dishonour/protest/return as a background process. Relevant accounting entries will be passed during this process.

In case of instruments that are financed, the system triggers liquidation of the loan account associated with the instrument. In case of instrument that are considered for collateral, the system triggers closure of the collateral created in ELCM module.

During dishonour/protest/return of the contracts selected for bulk processing, if any applicable validation fails, some of the contracts may not be processed. Sometimes, all contract in the batch may not be processed. You can get the details of such contracts by searching the records in the summary screen.

After viewing the contracts that failed in the bulk dishonour/protest/return process, you can use the option ‘Close’ to close the batch. You can close the batch after authorization of bulk process and creation of contracts, but before marking EOTI (first stage in End of Day operations) stage. If the bulk dishonour/protest/return batch is not closed, the system will not allow marking of EOTI stage.

5.13.2 Viewing Override Details

Click ‘Show Errors’ button from the ‘Retail Bills-Bulk Outward Bill Realization Details’ screen to view the list of overrides in the bulk realization of ‘Outward Retail Bills-Cheques for Collection’.

Batch Reference Number

The system displays a batch reference number of the contracts that are considered as part of a batch.

Batch Sequence Number

The system displays the batch sequence number of the contracts that are considered as part of a batch. The value is applicable only if the batch reference number is available on the screen.

The following details are displayed here:

Errors

5.13.3 Viewing Summary of Outward Bulk Dishonour/Protest/Return

You can view a summary of outward bulk dishonour, protest or return in ‘Retail Bills - Outward Bulk Dishonour - Protest - Return - Summary’ screen. To invoke this screen, type ’RBSBODPR’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.14 Change Status/Location Manually

This section contains the following topics:

5.14.1 Changing Status/Location Manually

You can invoke the ‘Retail Bills - Manual Status/Location Change’ screen by typing ‘RBDMSTCH’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

The ‘Retail Bills-Manual Status-Location Change’ screen is used to change the status of the instrument and/or location of the instrument manually.

Specify the following details:

Contract Reference Number

Select a unique reference number for the contract from the adjoining option list.

Once you have specified the above details, Click on 'P' button to populate the contract details.

Counterparty Details

Counterparty Identification

System displays the Counter Party Id based on the contract reference number selected.

Counterparty Name

System displays the Counter Party Name based on the contract reference number selected.

Counterparty Account Number

System displays the Counter Party Account Number based on the contract reference number selected.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Instrument Details

Instrument Number

System displays the instrument number based on the contract reference number selected.

Instrument Date

System displays the instrument date based on the contract reference number selected.

Currency

System displays the currency based on the contract reference number selected.

Amount

System displays the amount based on the contract reference number selected.

Other Party Details

Other Party Identification

System displays the Other party Id based on the contract reference number selected.

Other Party Name

System displays the Other party name based on the contract reference number selected.

Debit Account for Realization

System displays a debit account based on the contract reference number selected.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Debit Account for Realization field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Collecting/Remitting Bank Details

Bank Code

System displays a collecting bank code based on the contract reference number selected.

Bank Name

System displays a collecting bank name based on the contract reference number selected.

Branch Code

System displays a collecting bank branch based on the contract reference number selected.

Branch Name

System displays a collecting bank branch name based on the contract reference number selected.

Additional Details

Booking Date

System displays a booking date based on the contract reference number selected.

Maturity Date

System displays a maturity date based on the contract reference number selected.

Internal Remarks

Specify your remarks on the transaction.

Status/Location

Instrument Status

Specify the status of an instrument from the adjoining option list and the available options are obtained from the 'Instrument Status code maintenance' screen.

Instrument Location

Specify the location of an instrument from the adjoining option list and the available options are obtained from the 'Instrument Location maintenance' screen.

5.14.2 Viewing Summary of Manual Status/Location Change

You can view a summary of manual status/location change in ‘Retail Bills-Manual Status-Location Change’ screen. To invoke this screen, type ‘RBSMSTCH’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the records that match the search criteria. You can view the following details of the resultant records:

5.15 Capturing Outward Dispatch Process Details

The ‘Retail Bills-Outward Dispatch Process’ screen is used to initiate a batch process which marks the outward instruments that are due for dispatch on a specific date as dispatched.

Here the Instruments booked under the following product types are considered for dispatch:

Once the Dispatch process is run, system generates separate Dispatch Lot Reference for the combination of Currency, Collecting Bank Code and Collecting Branch Code and updates the same along with the Instrument Status and Location for all the applicable Contracts. System also generates the Dispatch Annexure and the Dispatch Advice for each Dispatch Lot Reference Number as part of Dispatch Process.

You can invoke the ‘Retail Bills-Outward Dispatch Process’ screen by typing ‘RBDDIBAT’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Branch Code

Select the branch code in which the instruments are to be marked as dispatched from the adjoining option list.

Date

Initially, System displays the current system date as dispatch date.You can change this value by specifying the system date or next working date as the dispatch date.System provides an error message, if the dispatch date is less than system date or greater than next working date.

Currency

Select the currency of the instruments that needs to be considered for dispatch from the adjoining option list.

Collecting Bank Code

Select the collecting bank code from the adjoining option list and the value is used for filtering the instruments which are to be dispatched.

Collecting Branch Code

Select the collecting bank branch from the adjoining option list and the value is used for filtering the instruments which are to be dispatched.

You can filter the instruments to be dispatched on the basis of Currency, Collecting Bank, Collecting Branch.

Once you have specified the above details, click on 'Save' button to run the intraday batch for dispatch.

Note

For outward bills for collection product type,

For outward cheques for collection,

5.16 Dispatch Query

You can invoke the 'Retail Bills-Dispatch Details' screen by typing ‘RBDDIQRY’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

The ‘Retail Bills-Dispatch Details’ screen is used to view dispatch details of an outward retail collection bill/Cheque which is marked as dispatched in the system as part of a dispatch batch process.

Specify the following details

Dispatch lot Reference Number

Specify the dispatch lot reference number for which you need to view the details of the instruments. You can select the appropriate dispatch lot reference number from the option list.

Branch Code

System displays the logged in branch code.

Date

Specify the date of dispatch.You can Select the appropriate date using the calender button.The system defaults the application date as the dispatch date.

Currency

Select the currency of the instruments that were dispatched from the adjoining option list.

Collecting Bank Details

Bank Code

Select the collecting bank code.You can select the appropriate collecting bank code from the option list.

Bank Name

System displays the collecting bank name based on the collecting bank code selected above.

Branch Code

System displays the collecting branch code based on the collecting bank code selected above.

Branch Name

System displays the collecting branch name based on the collecting bank code selected above.

Multi Record Grid

Dispatch Lot Reference Number

System displays the dispatch lot reference number.

Sequence Number

System displays the sequence number.

Contract Ref No

System displays the Contract reference number based on the search criteria selected in the header section.

Counterparty ID

System displays the Counterparty ID based on the search criteria selected in the header section.

Counterparty Name

System displays the Counterparty name based on the search criteria selected in the header section.

Other Party ID

System displays the Other party ID based on the search criteria selected in the header section.

Other Party Name

System displays the Other party name based on the search criteria selected in the header section.

Instrument No

System displays the Instrument number based on the search criteria selected in the header section.

Instrument Date

System displays the Instrument date based on the search criteria selected in the header section.

Currency

System displays the currency based on the search criteria selected in the header section.

Amount

System displays the amount based on the search criteria selected in the header section.

5.17 Clearing Intra Day Batch

If the activation date of an instrument that is associated with the product type ‘Outward Cheque for Clearing’ is less than or equal to the current system date, then you can generate the clearing contract. It is mandatory that the instrument has not been realised, closed or returned.

You can invoke the ‘Retail Bills-Clearing-Intra Day-Batch‘ screen by typing ‘RBDCLBAT’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Specify the following details:

Branch Code

Specify a branch for which the intra day batch can be executed.

Date

System displays an application date as the value date.

Once you have specified the above details, click on 'Save' button to run the intra-day batch for clearing.

5.18 Reversal of Outward Retail Collection Bill/Cheque Contract

You can reverse the invalid contracts using 'Contract Input - Outward Retail Bills/Cheques for Collection' Screen by using the ‘Reverse’ action button. You can invoke this screen by typing ‘RBDOCONL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Once 'input mistake' is identified after authorization of contract, you can reverse the invalid contract using 'Reverse' action button

On reversal of the contract, the system validates the following parameters:

5.19 Reversal of Outward Retail Cheque for Clearing (PDC) Contract

You can reverse the invalid contracts using 'Contract Input - Outward Retail Cheques for Clearing (PDC)' Screen by using the ‘Reverse’ action button.You can invoke this screen by typing ‘RBDOCCNL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Once 'input mistake' is identified after authorization of contract, you can reverse the invalid contract using 'Reverse' action button.

On reversal of the contract, the system validates the following parameters: