11. Annexure

11.1 Introduction

This chapter contains the details of events, advices and accounting entries in Retail Bills module.

This section contains the following topics:

11.2 Events

The following table contains the details of events in retail bills module and the product types to which each of these events is applicable.

Event Code Description Applicable Product Types
BOOK Booking of contract All product types
AMND Amendment of contract All product types
DISP Dispatch of outward instruments Only outward bills for collection and outward cheques for collec­tions
DISC Finance existing contracts All product types except inward bills for collection and inward cheques for collection
LIQD Liquidation of retail bills All product types
DISH Dishonour All product types except outward cheques clearing (PDCs)
PROT Protest All product types except FCY cheque under cash letter and outward cheques clearing (PDCs)
RETN Return All product types except FCY cheque under cash letter
CLGN Cash letter generation Only FCY cheques under cash letter
CLAJ Cash letter adjustment Only FCY cheques under cash letter
CLQD Realization of cash letter credit Only FCY cheques under cash letter
CDSH Dishonour of FCY cheque under cash letter Only FCY cheques under cash letter
CBAT Collateralization of outward instru­ments through the collateralization batch Only outward bills for collection, outward cheques for collection and outward cheques clearing (PDCs)  
PDCC Clearing contract generation Only outward cheques clearing (PDCs)
LOCH Update instrument location All product types
REVR Reversal All product types

11.3 Accounting Roles

The following table contains the details of accounting roles in retail bills module.

Accounting Role Role Description Role Type
COLLECONT Collection Contingent Contingent Liability
COLLECONTOFF Collection Contingent Offset Contingent Asset
CHG_CUST_ACC Customer Accounts Real / Type 'X'
NOSTRO Bank Customer Real / Type 'X'
CUSTOMER Customer Accounts Real / Type 'X'
BRIDGEGL Bridge GL between RB and CL Liability
REALIZATION_ACC Realization Account Real / Type 'X'

11.4 Amount Tags

The following table contains the details of amount tags in retail bills module.

Amount Tag Description
COLLEC_AMOUNT Collection Amount
COLLEC_AMND_AMT Collection Amendment Amount
COLLEC_OS_AMT Collection Outstanding Amount
DISC_AMOUNT Discount Amount
INST_LIQ_AMT Instrument Liquidation Amount
INST_LIQ_AMT_LESS_FIN Instrument Liquidation Amount Less Financed
LOAN_OS_AMT Loan Outstanding Amount
INST_AMOUNT Instrument Amount
INST_AMND_AMT Instrument Amendment Amount
OUR_CHG_DED Our Charge Deducted
CASH_LETTER_AMT Cash Letter Amount
COLLEC_AMND_AMTEQ Collection Amendment Amount Equivalent

11.5 Event Wise Accounting Entries

This section contains the event-wise details of accounting entries in Retail Bills module.

Event: BOOK

Following accounting entries can be mapped for BOOK event for the product types listed below:

When financing is opted during contract booking, the system triggers BOOK event and the accounting entries will be as follows:

Event: BOOK Dr/Cr Accounting Role Amount Tag
Collection Bills - Customer Liability Dr COLLECONT COLLEC_AMOUNT
Collection Bills -Bank Liability Cr COLLECONTOFF COLLEC_AMOUNT
Customer Account Dr CHG_CUST_ACC <COMPONENENT> LIQD
Charges Income Cr <COMPONENT>INC <COMPONENT>LIQD

Only one amount tag COLLEC_AMOUNT will be used both in case of book with or without margin.

The following accounting entries will be fired from CL module in case of finance of a bill.

Event: DSBR Dr/Cr Accounting Role Amount Tag
Bill Finance Dr LOAN_ACCOUNT PRINCIPAL
Bill Finance Cr CR_SETTL_BRIDGE PRINCIPAL
Interest Received in Adv Dr DR_SETTL_BRIDGE MAIN_INT_LIQD
Interest Received in Adv Cr MAIN_INTRIA MAIN_INT_LIQD

The system triggers the instrument status update based on the rule mapped for DISC event when financing is chosen in the contract. The ‘To Status’ defined for the DISC event will be considered for the update. If financing is not chosen during booking, the system checks for the status rule mapped for BOOK event as existing.

Following accounting entries can be mapped for BOOK event for the product types listed below:

 

Event: AMND

Following accounting entries can be mapped for AMND event for the product types listed below:

Following accounting entries can be mapped for AMND event for the product types listed below:

On amending and decreasing the amount in FCY checks:

Event: LIQD

Following accounting entries can be mapped for LIQD event for the product types listed below:

During increase of instrument amount for FCY Cheque under Cash Letter Arrangement Product type, below additional accounting entries will be fired:

Dr/Cr Accounting Role Amount Tag
Dr NOSTRO COLLEC_AMND_AMT
Cr CUSTOMER COLLEC_AMND_AMTEQ

Following accounting entries can be mapped for LIQD event for the product types listed below:

Event: DISP

Dr/Cr Accounting Role Amount Tag
Dr CHG_CUST_ACC <COMPONENT> LIQD
Cr <COMPONENT>INC <COMPONENT>LIQD

 

Event: DISC

Dr/Cr Accounting Role Amount Tag
Dr COLLECONTOFF DISC_AMOUNT
Cr COLLECONT DISC_AMOUNT
Dr CHG_CUST_ACC <COMPONENT> LIQD
Cr <COMPONENT>INC <COMPONENT>LIQD

 

Event: DISH

Following accounting entries can be mapped for DISH event for the product types listed below:

If contingent entries are reinstated on liquidation of asset during dishonour, the following entries can be mapped.

Dr/Cr Accounting Role Amount Tag
Dr COLLECONT DISC_AMOUNT
Cr COLLECONTOFF DISC_AMOUNT

Following accounting entries can be mapped for DISH event for the product types listed below:

Event: PROT

Following accounting entries can be mapped for PROT event for the product types listed below:

If contingent entries are reinstated on liquidation of asset during protest, the following entries can be mapped.

Dr/Cr Accounting Role Amount Tag
Dr COLLECONT DISC_AMOUNT
Cr COLLECONTOFF DISC_AMOUNT

Following accounting entries can be mapped for PROT event for the product types listed below:

 

Event: RETN

Following accounting entries can be mapped for RETN event for the product types listed below:

Following accounting entries can be mapped for RETN event for the product types listed below:

Event: CLAJ

Dr/Cr Accounting Role Amount Tag
Dr REALIZATION_ACC COLLEC_AMND_AMT
Cr NOSTRO COLLEC_AMND_AMT

 

Event: CLQD

Dr/Cr Accounting Role Amount Tag
Dr NOSTRO CASH_LETTER_AMT
Cr REALIZATION_ACC CASH_LETTER_AMT

 

Event: CDSH

Dr/Cr Accounting Role Amount Tag
Dr REALIZATION_ACC INST_AMOUNT
Cr NOSTRO INST_AMOUNT

 

Event: PDCC

Dr/Cr Accounting Role Amount Tag
Dr COLLECONTOFF COLLEC_OS_AMT
Cr COLLECONT COLLEC_OS_AMT

 

11.6 Advices

This section contains event wise list of advices generated by the system for Retail Bills module.

Advices for Outward Instruments

Event Advice Name Description
BOOK OC_BILLBKADV Outward Bill for Collection Lodgement Advice
BOOK OC_CHKBKADV Outward Cheque for Collection Lodgement Advice
BOOK OC_CHKCLRADV Outward Cheque for Clearing Lodgement Advice
Bulk Advice OC_BUBILLBKADV Outward Bill / Cheque for Collection Bulk Lodgement Advice
Bulk Advice OC_BUCHKCLRADV Outward Cheque for Clearing Bulk Lodge­ment Advice
BOOK OC_COLLADV Outward Bill / Cheque Collateral Advice
AMND OC_COLLADV Outward Bill / Cheque Collateral Advice
CBAT OC_COLLADV Outward Bill / Cheque Collateral Advice
LIQD OC_REALADV Outward Bill / Cheque Realization Advice
LIQD OC_CHKREALADV Outward Cheque for Clearing Realization Advice
AMND OC_BLAMNDCPADV Outward Bill for Collection Amendment Advice to Counter Party
AMND OC_CHAMNDCPADV Outward Cheque for Collection Amendment Advice to Counter Party
AMND OC_CHKAMNDADV Outward Cheque for Clearing Amendment Advice
AMND OC_BLAMNDCBADV Outward Bill for Collection Amendment Advice to Collecting Bank
AMND OC_CHAMNDCBADV Outward Cheque for Collection Amendment Advice to Collecting Bank
DISP OC_DISPADV Outward Contract Dispatch Advice
DISP OC_DISPANNEX Outward Contract Dispatch Annexure Advice
DISH OC_DISHADV Outward Contract Dishonour Advice
PROT OC_PROTADV Outward Contract Protest Advice
RETN OC_RETNADV Outward Contract Return Advice
RETN OC_CHKRETNADV Outward Cheque for Clearing Return Advice

 

Advices for Inward Instruments

Event Advice Name Description
BOOK IN_BLACKADV Inward Bill Acknowledgement Advice
BOOK IN_BLARRADV Inward Bill Arrival Notice
LIQD IN_REALADV Inward Instrument Realization Advice
AMND IN_BLAMNDACKADV Inward Bill Amendment Acknowledge Advice
AMND IN_BLAMNDARRADV Inward Bill Amendment Arrival Notice
DISH IN_REMDISHADV Inward Instrument Dishonour Advice to Remitting Bank
DISH IN_CPDISHADV Inward Instrument Dishonour Advice to Counter Party
PROT IN_REMPROTADV Inward Instrument Protest Advice to Remit­ting Bank
PROT IN_CPPROTADV Inward Instrument Protest Advice to Counter Party
RETN IN_REMRETNADV Inward Instrument Return Advice to Remit­ting Bank
RETN IN_CPRETNADV Inward Instrument Return Advice to Counter Party

 

Advices for FCY Cheques under Cash Letter Arrangement

Event Advice Name Description
BOOK FCYCHKBKADV Foreign Cheque Lodgement Advice
AMND FCYCHKAMNDADV Foreign Cheque Amendment Advice
LIQD FCYCHKREALADV Foreign Cheque Realization Advice
DISH FCYCHKDISHADV Foreign Cheque Dishonour Advice
CLGN FCYCLRGENADV Cash Letter Annexure Generation Advice

 

Advices for Overseas Cheques Payable Abroad under Collection

Event Advice Name Description
BOOK FCYOVRBKADV Overseas Cheque Covering Letter
AMND FCYOVRAMNDADV Overseas Cheque Amendment Advice
LIQD FCYOVRREALADV Overseas Cheque Realization Advice
DISH FCYOVRDISHADV Overseas Cheque Dishonour Advice
PROT FCYOVRPROTADV Overseas Cheque Protest Advice
RETN FCYOVRRETNADV Overseas Cheque Return Advice