Directly Allocate a Proposed Budget and Dates for a Project Within Budget Plan Scenarios

Video

As a budget planner, you can choose to link to the budget values and project dates as defined by the project manager, or you can propose different values.

To propose a budget and start and end dates for a project:

  1. In the object selector, select a portfolio.
  2. In the sidebar, hover over Cost and Funds, and select Budget Planning.
  3. In the table, expand a project to view the values entered by the project manager. Determine whether to link to these values or propose new values.
  4. To use the values entered by the project manager as a starting point, on the row with the project name, select Link to bring in the project manager's values, then select Unlink to edit those values.
  5. On the row with the project name, enter the proposed Total Cost for the project within the planning horizon.

    Notes:

    • This amount appears in the Undistributed field until costs are allocated by time period.
    • If you see values in the Past or Future fields for the Forecast or Planned Budget, this is the budget for the project that extends beyond the current planning horizon.
  6. To allocate the budget per time period, select the time period and enter an amount.

    Note: The total allocated budget values for all time periods are calculated in the Distributed field.

  7. To enter the Start and Finish dates, select the field and use the calendar selector to select a date.

    Note: If the start date of a distribution is updated, a new finish date is calculated so that the total cost, duration, and cost spread values are maintained. For example, if the start date is delayed by one month, the finish date will be delayed by one month, but the total and spread cost values will remain the same.

  8. Select Save.