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Calendar and Activities > Managing Calendars and Activities > About Dragging and Dropping Appointments in the Calendar

About Dragging and Dropping Appointments in the Calendar

If you have the necessary access levels to allow you to edit an appointment, then you can reschedule the appointment by dragging it and dropping it within a calendar view. For example, when you are working in the daily calendar view, you can drag an appointment to a different time slot within the same day. When you are working in the weekly calendar view, you can drag an appointment to a different day of the week that you are currently viewing.

The behavior for appointments that do not span multiple days is as follows:

• Daily calendar view. You can drag an appointment and drop it in a different time slot within the same day. When you drop the appointment in the new time slot, the start time for the appointment is updated to the start time of the new slot. For example, if you drag an appointment that was due to start at 9:15 A.M. to the time slot that starts at 10:30 A.M., then the start time of the appointment is updated to 10:30 A.M. The end time of the appointment is automatically updated to the appropriate value, depending on the start time of the slot in which you drop the appointment and the duration of the appointment. For example, if you drag an appointment of 60 minutes duration and drop it in the time slot that starts at 10:30 A.M., then the end time of the appointment is updated to 11:30 A.M. The duration of an appointment remains the same after you move it.

  The new time slot must allow the appointment to start and end within the same day. For example, you cannot drag an appointment of 60 minutes duration and drop it in the time slot that starts at 11:30 P.M., because the end time for the appointment would not be within the same day as the start time.

  NOTE: If you use a classic theme, then a red line appears when you drag an appointment in the daily view. The red line indicates whether the time slot starts on the hour or the half-hour.

• Weekly calendar view. You can drag an appointment and drop it in a different day within the same week. The duration of the appointment does not change. If you use a classic theme, then you cannot change the time of day of the appointment by dragging and dropping the appointment within the weekly calendar view. The date of the appointment is updated when you drop the appointment in a different day, but the time of the appointment does not change.

  However, if you use a modern theme, then you can change the time of an appointment by dragging it and dropping it in a specific time slot in a day in the weekly calendar view. The start time and date, and the end time and date of the appointment are updated accordingly. The new time of day must allow the appointment to start and end within the same day. If there are more appointments within a time slot than can be shown in the weekly calendar view, then you might not see the appointment after you move it. You can change to the daily calendar view to see more appointments.

• Monthly calendar view. You can drag an appointment and drop it in a different day within the same month. The time of day and the duration of the appointment do not change. If you want to change the time or duration, then you must edit the appointment. If there are more appointments within a day than can be shown in the monthly calendar view, then you might not see the appointment after you move it. You can change to the daily or weekly calendar view to see more appointments.

NOTE: If you want to change the duration of an appointment, and if you use a classic theme, then you must edit the appointment. However, if you use a modern theme, then you can quickly change the start time or end time of an appointment in the daily or weekly calendar view, by clicking and dragging the border of the appointment. For more information about editing appointments in modern themes, see About Calendars and Theme Styles. To change the duration of an appointment in the monthly calendar view, you must edit the appointment.

The behavior for appointments that span multiple days is as follows:

• Daily calendar view. You cannot drag an appointment that spans multiple days to a different day or time when using the daily calendar view.
• Weekly calendar view. Within the section that shows the appointments that span multiple days, you can drag an appointment and drop it in a different day within the week that is currently displayed, even if the appointment ends in a different week. The day in which you drop the appointment is the new start day for the appointment. For example, if you drag an appointment that starts at 10:30 A.M. on Monday March 21 and ends at 10:30 P.M. on Wednesday March 23 and drop it in Tuesday March 22, then the appointment details change so that the appointment starts at 10:30 A.M. on March 22 and ends at 10:30 P.M. on March 24. If you want to change the time of day that the appointment starts or the duration of the appointment, then you must edit the appointment.
• Monthly calendar view. You can drag an appointment that spans multiple days and drop it in a different day within the month that is currently displayed, even if the appointment ends in a different month. The day in which you drop the appointment is the new start day for the appointment. For example, if you drag an appointment that starts at 10:30 A.M. on March 24 and ends at 10:30 P.M. on March 29 and drop it in March 31, then the appointment details change so that the appointment starts at 10:30 A.M. on March 31 and ends at 10:30 P.M. on April 05. If you want to change the time of day that the appointment starts or the duration of the appointment, then you must edit the appointment.