Configuring Commission Codes

  1. From the Administration menu, select Financial, select Commission Management, and then select Commission Codes.
  2. Click New.
  3. On the Manage Commission Code scree, do the following:
    Property: Enter or search and select the required property.
    Code: Enter a unique code to identify the commission: Code number or letters, for example 10%, 20%, $150 Flat, NON.
    Description: Enter a text description for the commission code. This explanation helps identify the code when selecting it from lists of values, for example, 10% Commission, 20% Commission, $75 Flat Commission per Night, No Commission
    Sequence: Enter a number that determines the position of this commission code in lists. Commission codes without a sequence number appear in alphabetical order following those that have a number assigned. By default, the next available number in numerical sequence appears in this field.
    Hold Status: Select one of the following Hold statuses if you want the commission held for review prior to payment:

    • Always: The commission detail record always has the Hold status (H) selected. Commission detail records having this status are not processed for payment until the hold is released.

    • Accounts Receivables: The commission detail record has the Hold status (H) selected if the direct bill transaction code (as defined by the Cashiering>AR Settlement Trn Code application setting) is associated with any of the folios generated by the reservation.

      The commission detail record also has the AR status (A) selected. AR status means that the associated commission is used to offset the agent/source AR account. When records flagged for AR are processed, they are removed from the list of commission details without creating a check or an EFT payment record. The Payment Activity record shows the AR status.

    • Prepaid: The commission detail record has the Hold status (H) selected if the pre-paid transaction coed (as defined by the Commission>Default Prepaid Commission Trn Code application setting) is associated with any of the folios generated by the reservation.

      The commission detail record also has the Prepaid status (P) selected. Prepaid status means that all or part of the commission is prepaid. The prepaid amount is automatically deducted from the commission payment when the commissions detail record is processed. The Payment Activity record shows the Prepaid status.

    1. Complete the Reservation History Records section:
      Commission Paid: Select one of the following that corresponds to the commission rhythm.

      • Per Night: Commissions are accrued each night of the guest's stay.

      • Per Stay: Commissions are accrued once per stay.

      Amount: Specify either or both of the following:

      • Flat: Select Flat to enter a flat amount in the Amount field.

      • Percentage: Select Percentage to enter a percentage in the Amount field.

    2. Complete the Commission Calculation section
      Based On: Select how the commissions are calculated

      • Reservation: Select if the commission code is based on a flat amount per reservation.

        Flat Amount: Amount of commission to be paid

        • Per Night:  Commission are accrued each night of the guest's stay.

        • Per Stay: Commission are accrued once per stay.

      • Revenue: Select if the commission code is based on percentage of revenue. When you select this, the Transaction Code grid appears. Click New to configure the transaction codes

      Tax %: Enter the tax percentage if the commission payment is taxed. The tax on a commission is automatically calculated during commission processing if the Commission>Auto Calculate VAT application parameter is active.
  4. Click Save.

Parent topic: Financial Administration