Generating Final Payments for Sites

You can make final payments to sites when all payment activities are complete.

Note: All prior final payments to sites must be complete and up to date before you can generate new final payments.

To generate final payments for a site 

1. Navigate to the Site Management screen, then the Protocol Site List view.

2. In the Protocol Site list, drill down on the site number field of the site for which you want to generate a payment.

3. Navigate to the Payments view.

4. Make sure that all Check Amount fields for past payments are up to date.

5. In the Payments list, create a new record and complete the necessary fields.

   Some fields are described in the following table.

   Field	Comments
   Type	Select a value of Final Payment. When you set this field, the Requested Amount field for the final payment is automatically calculated as equal to the amount in the Earned to Date field for the site minus the amount in the Paid to Date field for the site.
   Status	Displays a value of To Be Processed.
   Check Amount	Type the amount of money for the check. This field is usually, but does not have to be, the same as the earned amount.
   Check Date	Select the issue date for the check.
   Check Number	Type the number of the check.
   VAT Amount	Type the value added tax for the site payment. The total VAT amount for all payments is rolled up to the region, protocol, and program levels, and appears in the VAT to Date field.
   Contract #	Select the payee contract from the list of contracts.
   Account	Displays the primary account for the contract that you select.

   
   

   When you step-off and save the record, the Requested Amount field is automatically updated by subtracting the amount in the Paid to Date field for the site (that is, the amount in the Check Amount field) from the amount in the Earned to Date field for the site.