FILE IDENTIFIER Maintenance

Bank Administrator can create file identifiers (FI) for a party. This enables the corporate to process file uploads. A File Identifier is always mapped to a specific file template. It permits configuration of party preferences like approval type (file level / record level) for a particular type of file.

Prerequisites

• Party Preferences for Corporate
• User Creation
• Party and Account access
• Set-up Transaction and account access
• Set-up Approval Rules

Features Supported In Application

• Search File Identifier
• Create File Identifier
• Edit File Identifier

How to reach here:

Administrator Dashboard > Toggle Menu > File Upload > File Identifier Maintenance

File Identifier Maintenance

File Identifier Maintenance - Search / View

Once the logged in user navigates to File Identifier Maintenance screen, user will be able to search and view the File Identifiers already created .

To search and view the file identifiers:

• In the Party Id field, enter the party id of the user.
  OR
  In the Party Name field, enter the name of the party.

2. Click Search. The File Identifier Maintenance screen with search results appears.
   OR
   Click Clear to clear the search parameters.
   OR
   Click Cancel the operation and navigate back to ‘Dashboard’.

Field Description

Field Name	Description
Party ID	Party ID of the corporate for whom the file identifier is created.
Party Name	Party name corresponding to the party ID.
File Identifiers
Sr. No.	Serial number of the record.
File Identifier	Unique code/ name assigned for the party preferences for handling of payment files.
Description	File name / code description corresponding to the file upload code.
Transaction Type	Type of transaction: The Transaction type can be: Internal Funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Domestic Demand Draft Payee International Demand Draft Payee
Approval Type	The approval type is at file level or record level.

3. Click the file identifier record, for which you want to view the details.
   The File Identifier Maintenance- View screen appears.
   OR
   Click Back to go back to previous screen.
   OR
   Click Cancel the operation and navigate back to ‘Dashboard’.

• Click Edit to modify the file identifier.
  OR
  Click Back to navigate to the previous screen.
  OR
  Click Cancel to cancel the operation and navigate back to ‘Dashboard’.

File Identifier Maintenance - Create

Using this option bank and corporate administrator can create a new file identifier.

To create a file identifier:

1. In the Party Id field, enter the party id of the user.
   OR
   In the Party Name field, enter the name of the party.
   
2. Click Search. The File Identifier Maintenance screen with search results appears.
   OR
   Click Clear to clear the search parameters.
   OR
   Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
3. Click Create. The File Identifier Maintenance - Create screen appears.

Field Description

Field Name	Description
Party ID	Party ID for whom the file identifier is created.
Party Name	Party name corresponding to the party ID.
Details
File Identifier	Unique code assigned to the uploaded file.
Description	Descriptions corresponding to the file upload code.
File Template	Predefined file templates. Few examples of file templates are: Internal Funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Demand Draft Payee
Maximum No of Records	Maximum number of records in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field will be displayed only when approval is Record Type.
Debit Account Number	Account number of the account to be debited. This field appears if you select Internal Fund Transfer Delimited SDSC with AccctId at FI level, Internal Fund Transfer Delimited SDSC with AccctId defined at FI level, Internal Fund Transfer Delimited SDMC with AccctId defined at FI level and Domestic Fund Transfer Delimited SDSC with AccctId defined at FI level.
Transaction Type	Type of transaction: The Transaction type can be: Internal funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer
Accounting Type	Accounting type of transaction: The accounting type can be: SDSC: Single Debit Single Credit SDMC: Single Debit Multi Credit MDMC: Multi Debit Multi Credit
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be CSV, XML, XLS, XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse. Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records.

4. In the File Identifier field, enter the code of the file to be maintained for upload.
5. In the Description field, enter the file description corresponding to the file code.
6. From the File Template list, select the file template.
1. If you select Internal Fund Transfer Delimited SDSC with AccctId at FI level or Internal Fund Transfer Delimited SDSC with AccctId at FI level, Internal Fund Transfer Delimited SDMC with AccctId at FI level or Doemstic Fund Transfer Delimited SDSC with AccctId at FI level you have to Enter the Debit Account Number.
1. Enter the Debit Account Number.
7. Select the appropriate Approval Type.

• Click Save.
  OR
  Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
  OR
  Click Back to navigate to the previous screen.
• The File Identifier Maintenance - Review screen appears. Verify the details and click Confirm.
  OR
  Click Edit to make the changes if any.
  User is directed to File Identifier Maintenance – Create screen with values in editable form.
  OR
  Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
• The success message appears on the along with the transaction reference number and status.
  Click OK to complete the transaction and navigate back to ‘Dashboard’.
  

File Identifier Maintenance - Edit

Using this option bank administrator can edit and update a file identifier.

To edit file identifier:

• In the Party Id field, enter the party id of the user.
  OR
  In the Party Name field, enter the name of the party.
• Click Search. The File Identifier Maintenance screen with search results appears.
  OR
  Click Clear to clear the search parameters.
  OR
  Click Cancel to cancel the transaction.
• Click the file identifier record, for which you want to view the details.
  The File Identifier Maintenance- View screen appears.
• Click Edit to edit the file identifier mapping.
  The File Identifier Maintenance - Edit screen appears.

• Edit the required file identifiers. e.g. Description, Maximum Number of Records, and Partial Processing Tolerance – if required.

User Interface Details

Field Description

Field Name	Description
Description	Descriptions corresponding to the file upload code.
Maximum No of Records	Maximum number of records in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms) Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected.

• Click Save to save the modified details.
  OR
  Click Back to navigate to previous screen.
  OR
  Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
• The File Identifier Maintenance – Edit - Review screen appears. Verify the details, and click Confirm.
  OR
  Click Edit to make the changes if any.
  User is directed to File Identifier Maintenance – Edit screen with values in editable form.
  OR
  Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
• The success message appears along with the transaction reference number and status.
  Click OK to complete the transaction and navigate back to ‘Dashboard’.

FAQs

What are the different types of transaction types, accounting types, and file formats supported?

The following table details the different transaction types, accounting types and file formats supported. A file identifier with a specific template is a combination of the below parameters.

Why do we have different accounting types?

File templates support different accounting types, and business users can use the template that best support their needs. Details with business examples below:

What is the business rationale of having different approval types?

A record type approval, gives more flexibility to the corporate user – in the sense, that even if some records are not validated, the file could still be processed (only those records that have passed validations) and file type approval, gives more control to the corporate user. Since all records in the file have to pass validations, before a file is processed.

Who can create File Identifiers for a corporate party?

Only a bank administrator or a corporate administrator with required rights can create file identifiers for a corporate party.

What is a 'File Upload Template'?

A template that is used to upload a file is called as file template. It distinguishes one file from another depending on:

• Transaction type of the payment
• Format of the file to be uploaded
• Approval type set-up for the file
• Accounting type of a payment file

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