Edit an Invoice’s Payment Schedule

Each invoice is automatically scheduled, based on the Default Payment Settings selected by the Supplier. If an organization selected Manual Scheduling for the default payment timing, then each invoice is scheduled for payment for the Full Term Date. To take advantage of early payment, a user can reschedule an invoice.

1. Select the pencil icon for an invoice in the Action column of invoice grid on the Invoices Listing page.

   Note: The icon is only available for invoices with enough time before the Full Term Date to change the payment schedule.

   The Schedule Payment dialog appears for the selected invoice.

2. Use the Schedule Payment window to select a new payment option for early payment processing of an invoice. Select from four options:

   Note: Only Supplier users with the correct permission can change the payment timing.

   • Pay this invoice on the earliest possible date (day-month-year)
     Select this timing to schedule the payment for the earliest eligible date; this is typically 1-3 business days in the future depending on the rules of the program.
   • Calendar Days After Invoice Date
     Select timing and enter the number of calendar days after the invoice date when payment is expected.

     Example: If the Invoice Date is 14 days in the past when the Buyer uploads it, and the Supplier expects payment 10 Calendar Days After Invoice Date, the invoice is automatically scheduled for the first eligible payment date.

     Note: If a user selects a number that is too small or too large to apply, invoice payments will be scheduled for either the first eligible date or the Full Term Date.

   • Calendar Days from the Month End of the date of the Invoice
     Select this timing and enter the number of calendar days after the last day of the month the invoice is received when the payment is expected. This means the Supplier receives the payment the month after the invoice is received.

     Example: If an invoice is received on July 1 and the Supplier is configured for payment 20 Calendar Days from the Month End of the Invoice Date, that invoice is scheduled for payment by August 20 unless the Full Term Date is earlier.

   • Full Term
     Select this timing to schedule the payment for the Full Term Date. No early payment fee will be charged.
3. Select Save. The window closes and the Invoice Listing page appears.