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Calendar and Activities > Managing Calendars and Activities > Adding Custom Calendar Views

Adding Custom Calendar Views

Before you begin. To perform this procedure, your user role must include the Share Calendar privilege.

If you are a member of a group (and your role has the Share Calendar privilege), you can automatically view a merged calendar that combines the calendars of all the members in your group into a single calendar view. However, you might want to set up different, combined calendar views to meet your specific needs. To set up combined calendar views, add a custom view.

For example, you might be working on a special short-term project with a number of users across functions. Setting up a custom view that includes calendars for only those users allows you to see the schedule for those users in a single view. When setting up a custom calendar view, you can add the following users to the view:

• Users who are members of your group (if you are a member of a group)
• Users who explicitly share their calendar with you

NOTE: Custom views do not allow you to change the starting day for the week or the starting time for the day.

To add a custom calendar view

1. On the Calendar pages, click the Calendar Setup link.
2. On the Calendar Settings page, click Manage Group Views.

   On the Manage Views page, your group name appears in the Standard Views section.

3. Click Add.
4. On the Manage View page, enter a name and description of the view.

   NOTE: You cannot select an entire group to share calendars with; instead, you need to add each member of that group as a user to a custom view.

5. Save the record.
6. On the Manage Views page, click the Name of the new group.

   The Manage View Detail page appears.

7. Click Add Members, and select the users.
8. Save the record.

   On the Calendar Group tab, your new view appears in the drop-down list.